Agnes Garcia

**** ********* ****., ***** **********, FL 33068 954-***-**** adlygu@r.postjobfree.com

Executive/Administrative Assistant professional for 27 years, team player, and confidential. Advanced computer skills, meeting planner, travel coordinator and event planning. High level of excellent time management, customer service and outstanding executive support.

Professional Skills

Microsoft Suite, Word, Outlook, Excel, Power Point, Adobe, WebEx, Apple/Mac Computers,

Kronos (Editor), Calendar management, On Base, Concur, Tableau, Catalyst platform (Accounts Payable)

TeamHealth – Tamarac, Florida Dec. 2015 to Nov. 2020

Administrative Assistant/Office Coordinator to Senior Vice President of Provider Services & Onboarding Manager

Managed the collection of credentials while onboarding doctors to TeamHealth

oReported weekly to internal departments status database

Compiled and organized documentation and maintained electronic filing systems to ensure appropriate documentation retention

Coordinated Zoom weekly calls in order to maintain the Team connected while working from home

Assisted in the completion of application forms with all new applicants

Ensured accuracy of all I-9 documentation

Created and maintained employee file

Coordinated and provided Orientation for all new hires and new hires Agenda

Responsible for tracking time sheets and communicated with all supervisors about missing hours and PTO request forms

Responsible for managing communications, including incoming mail, calendar management, meeting notes, events coordinator, travel arrangements and day to day operations of the office

Assisted Vice President of Provider Services with calendar management, travel arrangements, meeting agendas, and daily projects

Facilitation of clinician onboarding activities that span from initial screening through the clinician’s first year of employment with the company

Processed interview reimbursements check requests and relocation reimbursements for new hire clinicians

Processed invoices and T&E expense claims for VPS using Concur/Travel application

Interacted with the Human Resources department during the 2020 Onboarding process gathering confidential and sensitive documents from clinicians

Responsible for initiating escalation activities, developing mitigation plans and communicating to all stakeholders

Project management, worked with multiple deadlines to meet the demands of multiple departments

Assisted Clinician Onboarding Specialists with all administrative tasks

Assisted with CME’s (stipend) protocol & CONCUR expenses

Excellent communication skills

High level confidentiality

Demonstrated high degree of professionalism in executive and clinician interactions

Provided direction, trainings and guidance to other team members as needed

Sun Sentinel Company- Deerfield Beach, Florida July 2014 – Sept. 2015

Administrative Assistant –Sales & Marketing

Provided administrative assistant to the Digital Sales Director and Digital Sales staff (25)

Provided complete administrative services to the Sales Director including scheduling of appointments, preparing for meeting or presentations and screening telephone calls

Handled travel arrangements

Meeting Coordination and special events planner

Processed expenses and invoices through Concur application

Responsible for maintaining spreadsheets, payroll and personnel records using Kronos (payroll system)

Provided support services for the Advertising Operations and Administration Managers

Back up support for the Senior Executive Assistant for the Vice President and for the Advertising Directors

SHL Pharma – Deerfield Beach, Florida Sept. 2012 – July 2014

Executive Administrative Assistant

Provided administrative assistance support to President, Senior Directors, Office Manager and 40 office staff

Prepared spreadsheets, meeting agendas, managed conference rooms’ calendar, extensive catering coordination, car service reservations, hotel accommodations for group visitors

Prepared Power Point presentations

Maintained inventory control of company access badges (FDA compliance protocol)

Maintained inventory control of all marketing promotional items and made to order products

Managed and coordinated extensive meeting calendar

Initiated all service calls for office equipment

Coordinated extensive Domestic and International travel for President and Senior level staff as well as for international guests

Assisted with Human Resources related tasks, i.e. researching and finding candidates through CareerBuilder website

Assisted Office Manager with daily tasks

Prepared new employee welcome packets and facility tours

Coordinated one on one job interviews for Senior staff

Prepared monthly spreadsheet reconciliation of travel and entertainment expenses

Jarden Consumer Solutions – Boca Raton, Florida July 2003 – Feb. 2009

Executive Assistant – Global Marketing

Assisted the Executive Senior Vice President of Global Marketing, Vice Presidents and (45)

Marketing staff

Responsible for the Executive’s daily business and personal calendar

Coordinated all marketing projects, special meetings, team building activities

Managed the updates to the Organizational Chart

Maintained PTO requests records

Prepared monthly reconciliation of travel and entertainment expenses

Assisted with coordination of interviews with magazine editors and products placement for local channels, Food Network and Martha Stewart show

Prepared and recorded minutes for the Executive prior to meetings

Created file system logistics

Coordinated and participated in the logistics in preparation to the Houseware Shows in Chicago for five years

Additional Professional Experience

YUM! Brands- Latin America-Marketing Coordinator-Deerfield Beach, FL

McDonald’s Corporation-Latin America-Administrative Assistant-Deerfield Beach, FL

Nortel Networks- Marketing Specialist- Latin America and Caribbean-Sunrise, FL

Cigna Dental-Administrative Assistant-Sunrise, FL – Temporary Assignment

Banco Santander-Executive Assistant-San Juan- Puerto Rico

Language Skills: Fluent in English and Spanish, both written and oral

Education: AA Degree - Computer Science- EDP College of Puerto Rico

Inter-American University – San Juan, Puerto Rico –Spanish shorthand

Global Institute of Language - Professional reports and business writing

American Institute of Banking – San Juan, Puerto Rico-Accounting Principles

Broward Community College – Power Point trainings

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