Project Coordinator Admin

Varghese Anthony

Personal Particulars

Designation : Project Co-Ordinator/Admin/Document Controller/QAQC

Controller/Technical Assisstant/Site Admin/Site Co-Ordinator

Passport : N1499184 ( Indian )

Summary of Experience:

9 years of experience in Client Relationship Management and Personnel Management; Latest spearheaded as a Project Coordinator for Applus Velosi Head office for Lifting Department, had worked as Document Controller for Third party Inspection QA/QC Lifting Department at Applus Velosi for Qatar Gas Project, had worked for North Oil Company warehouse Inventory Task Force project (Qatar), had worked with ISCO (Kuwait) for KNPC Project 838 & 839 Clean Fuel Project (CFP) as a Document Controller and also worked with Kharafi National for BS -180 Project (Booster Station ) as Site Admin and Assignments in India.

Essential Qualifications:

Computer literate, Knowledge of Microsoft Office (Word And Excel)

ERP Entry (Administration dept)

AMOGH Software entry

SAP ( QA 32, QM Work list,LS24,MM03,LT24,LX02 )

MS – Access Training Course

Knowledge of Kinetic Motion Software

Knowledge of TOM CAT software

Knowledge of Access Data base

Knowledge of Dawinci software ( Offshore )

Knowledge of Ariba software

Knowledge of Salt software

Assignments Abroad

Applus Velosi – Qatar ( 12th May 2019 till 28th February 2021)

Project Coordinator

Location : Head Office ( Applus Velosi ) Doha

Department : Lifting Equipment / Rig Services

DUTIES AND TASKS (In order of importance):

Arranging Rope access Manpower for Rig inspection

Handling of Inspection reports for Lifting equipment’s and Rig Services.

Updating Master Inventory for the Inspected Materials for Rig Services.

Sending reports to the clients as per request.

Co- ordinating with Disciplines

Document Retrieval of Certificates from Tom Cat Software involved of soft copy

Compilation of daily inspected materials for Rig Services.

Controlling of all the Documents related to Inspection.

Updating calibration register for Audit purpose.

Arranging equipments through procurement department.

Arranging Visa, Gate pass, Offshore passes through specific departments.

Preparing internal subcontract with the vendors.

Arranging medical for Offshore purpose.

Arranging OMF card for Offshore.

Arranging RT – PCR test for the Employees.

Arranging Accommodation for the guest and employees.

Arranging Calibration for the Equipments.

Maintaining Offshore Tracker.

Maintaining Staff leave Leave tracker.

Submission of expense claim for the disciplines to accounts department.

Submission of Leave forms for the department to HR.

DVC preparations for procuring gatepass.

Submission of Monthly timesheets to Accounts department for invoicing purpose.

Cash submission to accounts daily as per sales.

Liquidation of Credit Card usage.

Arranging transport for SWAB test at Heliport.

Printing of Certificates and ID cards for the Training & Assessment carried out by Trainers.

Preparing NOC for Gate pass purpose.

Arranging documents for procuring Primary, Supplementary and Offshore Pass.

PPE for the Disciplines requesting through Ariba software.

Updating DAwinci software with documents for inspector travelling offshore.

Arranging timesheets for Training, Assessment and Inspection.

Preparing invoice for the employees working under freelance contract.

Applus Velosi – Qatar ( 27th July 2018 till 22nd April 2019)

Document Controller / Project Coordinator

Project : RAS GAS

Client : QATAR GAS South - Ras laffan

DUTIES AND TASKS (In order of importance):

Maintaining KPI for the Whole Year

Handling of Inspection reports for Lifting items

Updating Master Inventory for the Inspected Materials

Sending Daily reports to the client

Co- ordinating with Disciplines

Document Retrieval of Certificates from Kinetic Motion Software involved of soft copy

Compilation of daily inspected materials in day to day basis.

Controlling of all the Documents related to Inspection.

Updating of Daily reports.

Updating Weekly reports.

Updating of Monthly reports.

Updating of reporting Formats from Qatar Gas / Applus Velosi as per latest revisions.

Conducting all the Admin related duties.

Maintaining file records.

Taking care of Material Consumption used at the Site.

Applus Velosi – Qatar (16th July 2017 To 07th June 2018)

Document Controller / Project Coordinator

Project : Task force

Client : North Oil Company (NOC) – Industrial Area

DUTIES AND TASKS (In order of importance):

Handling of Inspection reports for Drilling Well, FOPS, E & C, HSE, PJT, Logistics items.

Updating Master Inventory for the Inspected Materials.

Sending daily reports to the Client.

Co-ordinating with Inspectors

Document Retrieval from SAP and Prodom for MN line items involved of soft and hard copy.

Compilation of daily Inspected material in day to day basis.

Controlling of all the Documents related to Inspection

Controlling of the Material pictures taken by inspector at the time of Inspection.

Updating of Daily Reports.

Updating of Weekly reports.

Updating of monthly reports.

Updating of reporting Formats from NOC / Applus Velosi as per latest revisions.

Conducting all the Administration related duties

Maintaining File records

Taking care of Stationary requirement at day to day bases.

Arranging PPE for Inspectors and Supporting Staff.

Integral Services Company Kuwait – (13th March 2016 – 22nd December 2016)

Document Controller

Project : 838 & 839 Clean Fuel Project (CFP)

Client : Kuwait National Petroleum Company

DUTIES AND TASKS (In order of importance):

Preparing Preparing FRP(Fit up Report).

Preparing FRP ( Fit Up Report ).

Preparing DWR(Daily Welding Report).

Preparing Weld Summary.

Preparing Summary of Material Traceability

Preparing PSR(Pipe Spool Release).

Preparing MRIR.

Preparing Hydrotest Packages

Preparing TIE IN Packages.

Preparing Thickness Report.

Preparing Pressure test Report.

Maintaining Weld Log.

Updating RT,PT,HT&PWHT.

Preparing Painting reports.

Updating RT Log.

Maintaining File records.

WQT Request (Welder Qualification Test ).

Welder performance Log.

Taking care of Stationary requirement at day to day bases

Postaplus Kuwait – (16th December 2014 – 27th March 2015)

Operations Assisstant

Location : Head Office

DUTIES AND TASKS (In order of importance):

Preparing Pre Alert Documents.(Console Invoice, Manifest, Invoice, COO & MAWB )

MAWB Updation Events entry

AWB Updation Events entry

ON Hold Updation of AWB

Consolidation Report daily

Invoicing by scale

Uploading Customs Duty

Un manifested Updations

Helping Customer Service Team with related enquiries

Tracking Shipment with the cargos

Calling up customers to confirm the unknown shipments

Account Changing

Sending SMS and email with ROPS event

Kharafi National KSC Closed (Kuwait) – (19th October 2011 To 15th December 2014)

Site Admin & Secretary

Project : 1669, BS -180 Project (Booster Station)

Client : Kuwait national Petroleum Company (KNPC) & Kuwait Oil Company (KOC)

DUTIES AND TASKS (In order of importance):

Assign jobs and duties to office staff as needed.

Scheduling appointments & meetings for Manager.

Managing staff schedules.

Attending critical calls, office inquiries and conflicts.

Arranging office furniture and machinery.

Managing office supply inventory.

Handling petty cash account.

Assist in the preparation of department budgets and expenses.

Minimizing office expenditure.

Supervise all administrative personnel.

Working with databases and ERP Oracle application.

Keeping appointments with clients.

Coordinating with other departments.

Managing attendance, sick leaves and absence records of the department staff.

Negotiating with suppliers and service providers.

Monitoring and enforcing office systems & procedures.

Assisting secretaries and office assistants in maintaining files and databases

Managing over all administration works

Preparing “Business Travel Approval” (BTA) through ERP.

Preparing incentives/bonus list for the eligible manual and non-manual employees as per management’s directive.

Preparing Revolving & Non-Revolving Imprest Fund Request and ensuring the closure of funds with FAD at the specified date.

Handling Petty Cash account of the project and preparing reimbursement request through ERP from time to time.

Preparing “Mobile Telephone Request” (MTR) through ERP

Assignments In India

12th August, 2009 – 06th November 2009

AECO Development LLC. (Oman)

Site Admin

11th November, 2009 – 29th September 2011

Absotherm facility Management Pvt Ltd. (India)

Admin Executive

03rd January, 2008 – 31st July 2009

Absotherm Services Pvt Ltd.. (India)

Site Admin

06th December, 2003 – 31st December 2007

Identiti Interiors Concepts Pvt Ltd. (India)

Site Admin

04th July, 1999 – 30st November 2003

Anthony Electricals . (India)

Site Admin

Address: 401 / B-4 / Phase-3,

Bramhand Cop Hsg Society,

Azad Nagar Ghodbunder road,

Thane West – 400607

Maharashtra, India.

Mobile No : +91-07-227**** / 868-***-****

Email Id : ***************.****@**********.***

Contact this candidate