THERESA MACLEOD

Dartmouth, NS 902-***-**** adly2n@r.postjobfree.com

Profile

Administrative Professional with board experience and a professional attitude with ability to work in a fast- paced environment.

Competencies:

Communications

Meeting Notes

Board Support

Financial Adviser

Executive Administration

Procurement and Vendor Negotiations

Cash Handling Procedures

Database Management Systems

Professional Experience

CANADA NOVA SCOTIA OFFSHORE PETROLEUM BOARD - Halifax 2009-2021 Regulator of oil and gas exploration and development activities that take place in the Nova Scotia offshore area providing assurance that these activities are conducted in a safe, secure, and environmentally conscious manner. ADMINISTRATIVE ASSISTANT

Executed administrative, board, management systems, and procurement duties. Contributed efficient administrative support to the CEO, Directors, Board members and staff. Assisted Directors with communication and prepared correspondence and presentations to Board members and governments. Finalized Board meeting Minutes for the Chair and distributed to Board members. Responsible for the maintenance and accuracy of the Board Resolutions database. Prepared and finalized briefing notes and distributed to management and Board members. Control access by signing in and issuing visitors badges to ensure safety of all guests in and out of our office. Arranged meetings and events (booked boardrooms, coordinated catering, and teleconferences, etc.). Maintained office equipment and supplies for both the Dartmouth and Halifax offices and coordinated office moves. Organized Management System meetings and assisted with tracking of all policies and procedures by confirming that they have been revised and/or reviewed on a timely basis according to the Board’s process. Maintained the JOHSC Site Inspection Reports file, including preparing responses, resolving any issues and reporting back to the committee. Responsible for preparing, proof reading, and formatting all tenders before posting to the Nova Scotia Government Tender Site. Updated the Tender site once contacts have been awarded. Supported the Administration Department’s Joint OHS Committee Site Inspection Reports file by following up on all current and outstanding issues. Utilized KACE software to create a database of inventory for our organizations physical assets. Highlights:

Coordinated special events (ex, The Energy & Environment Expo/Booth)

Arranged newspaper ads for Call for Bids

Coordinated various conference attendee logistics

Designed and implemented the sign in/out visitors check in/out procedure

Designed and implemented the inventory control document

Assisted colleagues in various situations including organizing staff functions 2

Presented a proposal which was adopted by the Management staff and Board members to post Board material on an easily accessible, secure and confidential portal site resulting in saved time and resources

Recognized for my years of Board service and for my contribution in organizing the blood collection clinics for our office

PINCHIN LEBLANC ENVIRONMENTAL - Dartmouth, NS 2006-2008 Pinchin Ltd. is one of Canada’s largest environmental, engineering, building science, and health & safety consulting firms.

ADMINISTRATIVE ASSISTANT/PROJECT ASSISTANT

Answered incoming calls and coordinated drop-ins. Maintained daily planner to record employee’s project locations, absences, and employee requirements for use of meeting rooms, company truck, the projector/screen, and the trade show booth. Tracked course registration, event planning, and travel/hotel arrangements. Scheduled meetings, conference calls and distributed mail and faxes. Kept track of all timesheets/expenses. Once promoted to project assistant duties included maintaining all filing of correspondence for opened/closed project files. All the preparation required for sending these reports to clients for example, PDF documents, printing and binding reports, and preparing the transmittals to send to clients. Highlights:

Created ideas for staff gatherings such as monthly birthday cakes, December’s treat of the day, staff skating party, and refundable collections for families at Christmas leading to a positive impact on employee morale

Took initiative to create tracking logs for all invoices issued, cheque records, and off-site file box storage

Created tracking logs for all invoices

Provided management with positive staff event ideas Additional Experience

Customer Service Teller, Bank of Montreal - Dartmouth, NS 2005 - 2006 Customer Sales Associate, Peoples Jewelers - New Glasgow, NS 1999 - 2004 Customer Sales Associate, Northern Getaway - New Glasgow, NS 1998 - 1999 Various Roles, TD Bank - Halifax, NS 1987 - 1997

Customer Service Supervisor

Term Deposit Officer

Internal Auditor

Customer Service Officer

Customer Service Teller

Various Roles, Bank of Montreal - Halifax, NS 1983-1987

Customer Service Officer

Customer Service Teller

Education & Professional Development

Administrative Courses, Skills Online Nova Scotia Coursepark 2019 Change Management Course, ADKAR 2018

Microsoft Word Level 1-3, CTC Train Canada 2008, 2013 & 2014 Microsoft Excel, CTC Train Canada 2007 & 2009

Microsoft PowerPoint, CTC Train Canada 2007, 2010 & 2013 Business Writing and Grammar Saint Mary’s University - Certificate 2012 Certificate in Administrative Leader Skills, Saint Mary`s University - Certificate 2011 3

Introduction to Simply Accounting, Sage University - Certificate 2010 Standard First Aid AED CPR “C” - St. John Ambulance 2012 Mutual Investment Funds Course, TD Bank 1994

Diploma in Hospitality Administration Technology/Business, Cape Breton University 1982 Community Involvement

Manager/Secretary/Fundraising Coordinator, Cole Harbour Bel Ayr Minor Hockey Association 2004-2014

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