Executive Assistant Document Control
Resume:
NEIL JOAQUIM CORREA
S E N I O R M A N A G E M E N T E X E C U T I V E
P R O F E S S I O N A L S U M M A R Y
***********@*****.***
Dubai, U. A. E.
Senior management
executive with 30+
years of experience.
Task driven, meticulous executive assistant with years of experience. Ability to manage client-centric office operations. Facilitate internal & external
communications, day to day administrative operations, by working with C-Level executives. Associate with an organization that could utilize that contribute to the organizations skills that contribute to the organizations objectives & furnish me with the opportunity to carve a niche for myself in a fiercely competitive world.
S O F T S K I L L S
E D U C A T I O N
Bachelor of Arts Major in Sociology
University of Mumbai
April 1993
E X P E R I E N C E
Senior Technical Executive (Water) Aug 2009-March2021 Dubai Electric & Water Electricity (DEWA) Dubai, U.A.E
• Entire Water Material Inspection Process (overseas fat/local sat) covering initial soft copy request, scrutinizing all mandatory documents including, technical specification compliance.
• Forming a team to inspect the item at manufacturer premises, reviewing all the documents pertaining to Quality & Standard specifications, prior to inspection.
• Reviewing the final inspection report, in conjunction with the PM.
• Processing the dispatch/waiver letter, to the concerned contractors through the consultant.
• Receive, process & sort all incoming &outgoing mail, maintaining files, follow up
& reports on these activities for proper tracking.
• Follow-up service work orders, purchase requisition & work orders in the system to ensure timely processing.
• Organizing another team for a visual inspection at contractor’s site store, after arrival of the item on site.
• Follow-up on all DEWA materials submissions to verify compliance to all technical comments, by various engineers, during approval of the material submittal.
• Verification of all shop drawings to confirm the ordered quantity material, as per the approved drawings.
Senior Document Controller Sept 2005-July 2009
Burt Hill Inc-Dubai UAE
• Process all incoming and outgoing project documentation & correspondence through all document control system.
Leadership Skills
8/10
Record Maintenance & Tracking
8 / 10
Time & Schedule Management
9 / 10
Organizational Skills
10 / 10
Problem Solving
7/10
N/J
Personal Information:
Date of Birth: 29th July 1969
Gender: Male
Nationality: Indian
Marital Status: Single
Religion: Roman Catholic
Visa Status: Employment Visa
(Transferable)
Driving License: LMV
Languages Known: English,
Basic Arabic & Hindi
Availability to Join: Immediate
NEIL JOAQUIM CORREA
S E N I O R M A N A G E M E N T E X E C U T I V E
• Prepare all documents to be issued or submitted, including letters, memoranda, transmittal, reports & etc.
• Archive all project documentation including hard & electronic copies as required by the project. Coordinate and collate all infrastructure
• Drawings produced in AutoCAD. Log all project related documentation.
• Update project manager & account leaders on document control status, control sheets, issue of transmittals and correspondence status.
• Issue and distribute reports on the status of documents to ensure all outstanding issues have been addressed.
• Ensure that all requests for documents are addressed in an efficient and expedited manner.
• Prepare document control reports or any type of document required.
• Develop and/or revised document control procedures as required. Administrator / Production Coordinator Jan 2000- Aug 2005 CRG Pvt. Ltd- Iraq (Basra & Baghdad)
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Prepare the documents like blueprints and building plans to meet the needs of clients.
• Follow directions of manager as to daily tasks and expectations for each project or job site.
• Prefer the ability to read and interpret blue prints, specifications, structural drawings, shop drawings and all schedules as to understand architectural intent.
• Responsible for assisting the PM & Estimators for all phases of a project.
• Set Up Electronic Master Project Files / Folders, Develop and Maintain Submittal Log, Document Control (Stamp In / Out), Material Take Off,
• RFI s, Purchase Orders and more.
• Knowledge in fabrication and shop drawings details based on the project files.
• Checking and preparing the documents before the delivery on the sites.
• Complete all assigned tasks in a timely and efficient manner. Procurement/Contracts Executive Jan 1995-Dec 2000
Bureau Veritas Quality International-Dubai, UAE
• Received all department requisition and process and procured supplies.
• Ensuring that before creating any purchase orders/contacts that payment terms are suitable.
• Following up on the orders to ensure the delivery of the goods/services done as per terms of the LPO.
• Ensuring distribution of products and supplies to appropriate department or personnel.
N/J
Core Skills:
Excellent verbal and written
communication skills. Smart, well-
groomed and confident. Having a
professional attitude. Possessing a
friendly, approachable personality. Smart
and presentable appearance.
Technical Skills:
Office 365, Microsoft Outlook, Smart
Documents &. Microsoft Office (Word, Excel &
Power point),
NEIL JOAQUIM CORREA
S E N I O R M A N A G E M E N T E X E C U T I V E
• Coordinate’s deliveries and acted as point of contact for suppliers to ensure on time delivery.
• Investigate and reconcile purchase orders against bids.
• Perform monthly Inventory/Quarterly and sending for approval to Finance Manager.
• Front line representative and handling telephonic enquiries.
• Meeting Clients & Confirming orders. Preparing Quotations in response to enquiries received. Follow up on the quotation sent.
• Internal/external co-ordination between auditors of the company/clients & arranging for audits to be carried out. Receiving auditors reports & recommendation letters prepared based on audit findings.
• Preparing & Reviewing Contracts either for Clients or Suppliers.
• Checking & Ensuring the products as per describe in the quote.
• Documentation & printing of ISO 9000/14000 Standard Certificates. Coordination, planning & execution of Surveillance verification bi-annually of clients certified.
Executive Secretary to GM (PA) / Administrator Jan 1990-Dec 1994 Parke -Davis Ltd, Bombay India
• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner.
• Manage communication including emails and phone calls.
• Schedule appointments, meetings, and reservations as needed.
• Manage calendars, arrange meetings with external and internal partners. Dealing and filtering calls to GM. Preparing monthly and weekly meeting schedules and sending invite to concern internal department.
• Managing business expenses and arrange petty cash claims, assisting accounts to collect payments.
• Preparing customer’s letters, greeting and communication. Updating project master tracker, flashing urgent matters to GM.
• Preparing weekly report and submit to HQ for MD meeting.
• Keep track of appointments letters and track the progress on recruitment.
• Sending weekly report to MD and Board Members, perform other duties & responsibilities that may be assigned by the General Manager if needed.
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