ISABELLA MARAIS
ADMINISTRATOR: JCM & ASSOCIATES
CONTACT
adlvy1@r.postjobfree.com
https://www.linkedin.com/in/isabella-marais-b84013138
Drivers License :
8B
Home Address:
25 Lucas Meyer Street, Beyerspark
Boksburg 1459
PROFILE
I am a resourceful, dynamic and proactive Administrator with 15 years’ diverse experience in overall office administrating. I am a critical-thinker who is well versed in organization. Excellent communicator with a proven ability to maintain positive, professional interpersonal relationships with staff, co-workers, and clients. I can coordinate effectively with all levels of management. Highly prudent and self-driven Administrator with a track record of enhancing the efficiency of workflow while maintaining cost effectiveness. Exceptional team worker, committed to the attaining 100% customer satisfaction while maximizing employee productivity. I am a highly skilled Administrative professional, well-practiced in resolving employer challenges with innovative solutions. Strong organizational skills with a profound ability to coordinate various office operations.
SKILLS
Team leadership
Planning and Organizing
Lead and control.
Project Management
Presentation Skills
Problem solving and decision-making skills
Facilitation skills
Conflict management skills
Report Writing
Confidentiality
Coaching and mentoring
Service delivery and client Orientation
Integrity and honesty
Assertiveness
Ability to network
Influence and impact
Applied strategic thinking
Computer Literate (Microsoft Office)
PROGRAMS
Windows 7 / 8 / XP / 10
Word Perfect 5.1 & 6
Multi Mate
MS 2003 / 2007 / 2010 / 2016
Excel / Word / PowerPoint / Outlook / Access
Pastel Express V14 Build
Job Center / Control Center
LOTUS 123
EXPERIENCE
JCM & Associates
Administrator
02 January 2019 To Date
Employment Type : Temporary (R120 per hour 4 hours p/d)
Responsibilities:
Administration
Invoicing
Quotations
Secretarial support to management
Ensure a smooth document flow system in the office
Ensure appropriate filing of documents
Bentel Property Consultants (PTY) LTD /
K90 Shopping Centre
General Office Administrator / Centre Management
01 April 2016 to 31 August 2017
Responsibilities:
Managing and preparing lease contracts for:
K90 CENTRE / BENVISTA OFFICE PARK
VILLA ANGELINA / VILLA CELESTE
Managing general enquiries from tenants and all correspondence in this regard
Leasing with the maintenance team and contractors regarding all repairs and maintenance with prior approval from the landlords at all properties above
Daily management – K90 Shopping Centre and Benvista Office Park
Performing Credit checks on potential tenants
Debt Collecting on all properties above
Age Analyses reporting on all outstanding debt
Tenant liaison – K90 Shopping Centre / Benvista Office Park / Villa Angelina / Villa Celeste
Body Corporate meeting – Villa Angelina
Body Corporate monthly letter
Villa Angelina inspections and fine allocations
Sight inspections at above properties
Management of documents
Manage weekly schedules and deadlines
Monitoring inventory of the office and ordering stationary
Writing memorandums and ensuring smooth and adequate flow of information in the office.
Report writing (weekly, monthly and quarterly)
Maintain and update relevant documentation
Effective minute taking during meetings
Preparing of Agenda’s and Presentations
Ensure a smooth document flow system in the office
Process content of incoming and outgoing documentation
Ensure appropriate filing of documents
Phylpaul Developments CC T/A ALAIR AIR CC
Debtors Clerk / Administrator
07 September 2015 to 31 March 2016
Responsibilities:
Pastel (Pro-Forma, Invoice, Statement, Age Analysis, Quotes)
Book calls and jobs on Job Center / Control Center
Purchase orders
Booking and Ordering AC Units, accessories and spares from the supplier
General Reception and Office Administration duties
Dispatch (Receiving & Delivery) AC Units parts&spares
Sales Support
Debt Colleting
Age Analyses reporting on all outstanding debt
Follow ups on all enquiries
Follow up on all work done to satisfactory
Management of documents
Manage weekly schedules and deadlines
Monitoring inventory of the office and ordering stationary
Ensure a smooth document flow system in the office
Process content of incoming and outgoing documentation
Ensure appropriate filing of documents (worksheets / POD’s / Invoices / Statements / Go a head’s / Quotes)
AIRVIROQUIP PTY LTD
Secretary / Administrator
28 January 2008 to 31 August 2015
Responsibilities:
General secretarial duties, including filing, faxing and photocopying
Administrative/Reception Duties
Diary Management
Ordering of the Stationary
Typing on Windows 8 {MS word / Excel / Outlook / Power Point} / Pastel
Booking Meetings with Clients
Dealing with clients on a daily basis
Sale Support
PAM BRINK Primary School
Secretary / Administrator
Temporary 2003 to 2007 (when and as needed)
Responsibilities:
Management of documents
Manage weekly schedules and deadlines
Maintain and update relevant documentation
Effective minute taking during meetings
Preparing of Agenda’s, Memorandums and Presentations
Typing of exam papers and Fax’s
General Administration and Secretarial duties
TEMPING FOR
COZENS CASUALS KEMPTON PARK FROM
OCTOBER 1996
Sulzer and Bross (Engineering Devision)
Secretary / Administrator
28 May 1997 to 30 November 1997
Responsibilities:
General Administration and Secretarial duties
Manage weekly schedules and deadlines
Writing memorandums and ensuring smooth and adequate flow of information in the office.
Report writing (weekly, monthly and quarterly)
Maintain and update relevant documentation
Effective minute taking during meetings
Process content of incoming and outgoing documentation
Preparing of Agenda’s and Presentations
Ensure a smooth document flow system in the office
Site, Flight and Accommodation Bookings
Managing of MD’s Diary
Taking and typing of Minutes of Meetings
Typing of Tenders, Invoices, Fax’s and Memorandums
SAFAIR
Technical Library Clerk and Typist
11 April 1997 to 27 May 1997
Responsibilities:
General Administration and Library duties
Meeting deadlines
Typing manuals of Air Planes on WP 6
JUTA
Giving Computer Courses
11 March 1997 to 10 April 1997
Responsibilities:
Giving Computer Courses on:
WP 6 ; WP 5.1 and Excel
Sulzer and Bross (Engineering Devision)
Secretary / Administrator
24 February 1997 to 10 March 1997
Responsibilities:
General Administration and Secretarial duties
Manage weekly schedules and deadlines
Writing memorandums and ensuring smooth and adequate flow of information in the office.
Report writing (weekly, monthly and quarterly)
Maintain and update relevant documentation
Effective minute taking during meetings
Process content of incoming and outgoing documentation
Preparing of Agenda’s and Presentations
Ensure a smooth document flow system in the office
Site, Flight and Accommodation Bookings
Managing of MD’s Diary
Taking and typing of Minutes of Meetings
Typing of Tenders, Invoices, Fax’s and Memorandums
CONSOL PAPER (INTERPAK)
Secretary
24 January 1997 to 10 February 1997
Responsibilities:
Secretary to the General Manager and the R&D Manager
General Administration and Secretarial duties
Manage weekly schedules
Monthly Reports
Typing Minutes of Meetings, Memorandums and Reports
Sulzer and Bross (Engineering Devision)
Secretary / Administrator
11 December 1996 to 13 January 1997
Responsibilities:
General Administration and Secretarial duties
Manage weekly schedules and deadlines
Writing memorandums and ensuring smooth and adequate flow of information in the office.
Report writing (weekly, monthly and quarterly)
Maintain and update relevant documentation
Effective minute taking during meetings
Process content of incoming and outgoing documentation
Preparing of Agenda’s and Presentations
Ensure a smooth document flow system in the office
Site, Flight and Accommodation Bookings
Managing of MD’s Diary
Taking and typing of Minutes of Meetings
Typing of Tenders, Invoices, Fax’s and Memorandums
PERMANENT EMPLOYMENT WAS AS FOLLOW:
Marlow Loss Adjusters
Office Manager / Personal Assistant
(Promotion)
01 May 1995 to 30 November 1996
Responsibilities:
General Administration and Secretarial duties
Manage weekly schedules and deadlines
Typing and filing of reports, letters and Memorandums
Company Lease and Payroll
Ordering of stationary and groceries
Distribution of work / co-ordination of work
Banking and Petty cash
Lease with Insurance Companies
Girl Friday / Typist / Amin
(Promotion)
01 June 1994 to 01 May 1995
Responsibilities:
General Administration
Typing of Invoices and letters
Costing of Reports
Take written affidavits from clients
Dictaphone typing
Receptionist
(Promotion)
01 February 1993 to 01 June 1994
Responsibilities:
Switchboard operator
Filing of reports and Affidavits
Help with overflow at admin
Mary’s Real Estate
Reception / Admin
01 February 1990 to 28 February 1992
(Company closed down)
Responsibilities:
General Admin
Switchboard Operator
Typing of minutes, memorandums, legal documents, business documents, letters and advertisement for the newspaper
Computer Bookkeeping on Lotus 123
Filing of documents – Vertical
Alphabetical system
Book viewings for properties
REFERENCE
Me. Vera Maartin
Supervisor / Accountant
Bentel Property Consultants (PTY) LTD
Tel: (011-***-****
Cell: 082-***-****
Me. Toni
Manager
PHYLPAUL DEVELOPMENTS CC T/A/ ALAIR AIR CC
Tel: (011-***-****
Cell: 084-***-****
Mr. Neil
CEO (Managing Director)
AIRVIROQUIP PTY LTD
Company closed down - was Retrenched
Mr. Tinus du Plessis
Deputy Master (former)
PAM Brink Primary School
Cell: 072-***-****
Mr. George Hattingh
Head Master (former)
PAM Brink Primary School
Cell: 083-***-****
Mr. Fredi Hany (General Manager) Mr. Robin Watson (Customer Support Service Manager) Mr. Erich Schenk (Product Manager)
Sulzer and Bross (Engineering Devision)
Tel: (011-***-****
Me. Marlouise Booyens and Sylvia van Heever
SAFAIR
Tel: (011-***-**** / 0177
Me. Marco
JUTA
Tel: (011-***-****
Mr. Trevor Young
CONSOL PAPER (INTERPAK)
Tel: (011-***-****
Mr. Grant Parsons and Me. Debbie Parsons
Marlowe Loss Adjusters
Tel: (011-***-****
Cell: 082-***-**** (Mr. Parsons)