Assistant Office

GAYATHRI N.

No. **, Sharada Nilaya, Doddabettalli,

Vidyaranyapura Post, Bangalore: 560 097

Mob: 959**-*****

Mail at: *****************@*****.***

Objective:

To be a distinct professional, placed in a reputed organization and handling challenging responsibilities with broad perspective of learning.

Professional Profile:

Excellent in written and oral communication.

Quick and effective in handling day to day activities and office administration (general).

Exceptional multi-tasking capabilities with effective time management techniques.

Outstanding analytical skills with demonstrated ability to interpret and summarize data in to meaningful information.

Efficient in maintaining documents and ledgers.

Experienced in working with the well versed quality management system (QMS)

Experience:

Assisting in implementing Quality Management system

Invoicing on dispatch of goods

Maintenance of Stock and placing purchase orders.

Co-ordination with the vendors/clients

Co-ordination with ICSE Board

Achievements:

M/s. Apollo Power Systems Pvt. Ltd.

Implemented the system of maintaining documents

Implemented stock maintenance system (manual)

Implemented the effective system in maintaining incoming and outgoing goods.

Successful involvement in the documentation of ISO Auditing

M/s. PJR CDM (I) Private Limited

Implemented better way of documentation of client's documents.

Varin International Residential School

Successful involvement in designing the School Prospectus

Successful involvement in the cost cutting of the New Digi Class room set up by proposing the idea of utilizing the existing Hardwares

Career History:

Employer:

M/s. P. R. Rao Associates

Chartered Accounts,

Mathikere, Bangalore,

Karnataka

Organizational Scope: Internal Auditor for HAL, PIA etc.

From January, 2003 –June, 2005

Job Title: Office Assistant

Function: Administration

Responsibilities:

Coordination with the clients.

General Office Administration.

Maintenance of petty cash.

Employer:

M/s. Cosmic Micro Systems Private Limited

Manufacturer of UPS and Batteries

Rajajinagar, Bangalore,

Karnataka

Organizational Scope: Manufacturing UPS and Batteries.

From November, 2005- March, 2007

Job Title: Receptionist and Accounts Assistant

Function: Administration

Responsibilities:

Preparation of quotations.

Coordination with the Customer and Marketing Department.

Attending Incoming and outgoing calls.

Follow up of quotations.

Employer:

M/s. Apollo Power Systems Pvt. Ltd.

Malleshwaram, Bangalore, Karnataka

Organizational scope: Manufacturing sound proof containers for Generators.

From March, 2007- February, 2009

Job Title: Purchase Assistant and Administrative in charge (factory unit)

Function: Administration

Responsibilities:

Coordination with the Suppliers, Negotiations, placing Purchase orders & follow-up of the same.

Coordination with the vendors.

Maintenance of employees’ attendance.

Maintenance of stock register (manual).

Coordination with the Head Office.

Invoicing on dispatch of goods.

Preparing I S O related documents.

Employer:

M/s. PJR CDM (I) Pvt. Ltd.

Designated Operational Entity - Clean Development Mechanism (CDM) Activities

Shivajinagar, Bangalore, Karnataka

Organizational scope: Validation and Verification of CDM related activities.

From March, 2009 to July, 2015

Job Title: Customer Support Executive

Function: Administration and assisting Director - operations in Business Development

Responsibilities:

Assisting Director – Operations, in day to day activities and business development.

Maintenance of Sales related data.

Preparing proposals and follow up for closure.

Coordination with the clients for the payment.

Coordination between the team and the client for smooth and timely management on completion of Voluntary Carbon Standards and Clean Development Mechanism validation and verification activities.

Assisting Quality Manager in implementing and maintenance of Quality Management System related work.

Employer:

Varin International Residential School

ICSE & State Board Affiliated School

Gulur, Kunigal Road, Tumkur

From May, 2016 to January, 2019

Job Title: Principal Secretary

Function: Assisting the Principal

Responsibilities:

Assisting Principal – in day to day activities.

Managing Principal’s calendar.

Maintenance of Teachers’ Attendance.

Maintenance of Teachers Personal files.

Attending parents and arrange for the meeting with Principal.

Coordination between the Principal and the Academic Co-ordinators.

Updating School Website periodically by co-ordinating with the technical team.

Coordinating with vendor/designer in finalizing the designs of school related printing work.

Handling CISCE work in the guidance of Principal.

Employer:

NewAge World School

Affiliated to CISCE, New Delhi,

121, Mylappanahalli,

Yelahanka, Bengaluru

From January, 2019 to till date

Job Title: Admin

Function: Administrative Work

Responsibilities:

Plan and coordinate administrative procedures and systems

Ensure smooth and adequate flow of information within the company to facilitate other administration process.

Manage schedules and deadlines.

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

Organize and supervise other office activities.

Handling documents & procedures related to CISCE, New Delhi.

Assisting Principal – in day to day activities.

Coordinating with vendors

Coordination between Principal and Academic Co-ordinators.

Preparing Circulars

Educational Qualification:

Graduation: Bachelor of Arts

Computer Proficiency: Good in MS word and Excel and knowledge of internet

Typing Proficiency: Certification from Triveni Institute of Commerce in Senior Typing

Declaration:

I declare that the above mentioned details are true and complete to the best of my knowledge and belief.

GAYATHRI N

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