Personal Assistant Executive

Location:

Potchefstroom, North West, South Africa

Salary:

12000

Posted:

April 21, 2021

Contact this candidate

Resume:

M e k y l a W a r d

P E R S O N A L A S S I S T A N T

Potchefstroom 071-***-**** *********@*****.*** LinkedIn – Mekyla Ward

OBJECTIVE

Experienced personal assistant to a financial adviser. I am a strong administrative professional studying towards a Higher Diploma – Executive Assistant – NQF7, focused in Business Administration and Management.

I am a punctual and motivated individual who is able to work in a fast-paced environment and produce high standards of work. I am an excellent team player and I am able to take instructions from all levels and build up good working relationships with all colleagues. I am flexible, reliable and possess excellent time keeping skills.

EDUCATION

NQF 7 – Higher Diploma Executive Assistant

Intec College

2019 – 2020

(Currently in final year)

Matric

Witbank Technical High School

2009 – 2013

E X P E R I E N C E

Personal assistant / assistant planner

Financial Adviser – Jaco Nel / Absa Private Bank / October 2017 – Current (Boksburg -Currently working remotely from Potchefstroom)

Personal assistant - aiding as a right hand in aspects of all personal arrangements, Practice management and administration of property companies.

• Acting as first point of contact between the office and higher levels of management in Absa.

• Capturing and recording of all finances - personal, practice and company related.

• Travel arrangements (including arranging Visa’s, booking flights etc.)

• Overseeing the office and delegating instructions as well as assisting with file prepping and appointment booking for client appointments, Providing general administrative support.

• Aiding as the Human Resources Administrator in the practice and for all other employees of the external companies.

• Attending meetings with body corporates and dealing with tenants – Listed as a Trustee on the body corporate of one of my employer’s complexes.

• Assisting in SARS Audits, disputes and submissions.

• VAT registrations, CIPC Compliance

• Diary management

• Organizing client events

• Communicating with clients on a daily basis

• Preparing reports, memos, invoices letters, and other documents.

• Preparing financial statements, reports, memos, invoices letters, and other documents. Reason for leaving : Relocating to Potchefstroom

Site Administrator

Almar Investments - Ferrometals Witbank / November 2016 - September 2017

• Capture all work done by production into account

• Calculate account and make sure account is correct

• Capture all ad-hoc work done on site

• Capture all weigh bridge tons transported for client & allocate to correct department / furnaces etc.

• Ordering of all stock, stationery and consumables etc.

• Personal assistant to site manager

• Taking minutes of daily meeting

• Attending tenders on site

• Presenting the monthly account to the client

• General office work

• Booking appointments

• Interviewing operators for available positions

• Calculating of diesel allocations

• Calculating machine hours worked vs. Hours paid

• Handling of petty cash

• Assisting with HR queries

• Bookings for employee on site medical & induction

• Power point presentations of monthly account escalations etc. Reason for leaving: Relocating to Johannesburg Area (East Rand) Tagging Administrator & Receptionist

Gear Industries / September 2015 – October 2016

• Booking clients for tagging in workshop

• Booking assessors for tagging on all mine sites

• Operating Switchboard

• Updating of Statements on client accounts and Invoicing

• Informing clients of outstanding accounts & following up regarding outstanding amounts

• Data Capturing and Loading of all work done on site as well as in-house

• Ordering of all stationary and necessary consumables, stock and petrol

• Answering all client queries including invoice & statement queries Making of Brake & Light Illumination Certificates

• Quotations for clients

• Booking of Medicals and KBC for Assessors

• Calculate hours worked by each assessor

Reason for leaving: Better Opportunity, more responsibility OBJECTIVE

E X P E R I E N C E

SYSTEM PROFICIENCY

Microsoft Word

Microsoft Excel

Microsoft Power point

Microsoft Outlook

Sage Accounting

Quickbooks accounting

Atwork System

Asute Online

AIMS Online

Morningstar X-Ray Tool

SKILLS

OBJECTIVE

E X P E R I E N C E

Personal and Commercial Insurance Underwriter

Sentravaal Brokers / February 2014 - August 2015

• Personal lines underwriter of short term policies

• Commercial underwriter of short term policies

• Working on Santam Mainframe and capturing of all policies

• Working on Mutual & Federal System & capturing of all policies

• Issuing of new Commercial & Personal lines policies

• Capturing data on Excel

• Filing

• Switchboard

• Communicating with clients on a daily basis

• Assisting the Head Underwriter with all duties

• Quotations for both Commercial & Personal lines clients

• Handling of postal duties

• Writing of formal letters to clients

• Booking of appointments for Broker as well as assisting broker when meeting clients Reason for leaving: Better Opportunity, more responsibility REFERENCES:

Sentravaal Brokers:

Hannes Sklar 082-***-****

Manager

Valene Jansen 082-***-****

Head of Underwriting Department

Gear Industries:

Gavin Smith 083-***-****

Operational Manager

Odette Crous 076-***-****

Logistics Manager

Almar Investments:

Abie Collins 071-***-****