Susan M. Donegan
Quincy, MA *****
(M) 617-***-****
adlt5y@r.postjobfree.com
Summary
A highly-motivated, well-organized and dedicated professional assistant with experience in administrative support to a large team.
Major strengths in calendar management, Microsoft Office programs, organization, verbal and multi-task, a true team player and problem solver.
Responsibilities included preparing grammatically correct correspondence, reports, tables, and analyses.
Provided clerical support as necessary, including filing, faxing, copying, scanning, performing data entry and ordered office supplies.
Coordinated meetings, took and distributed minutes, maintained calendars, made travel arrangements (both domestic and international) etc.
Created spreadsheets and presentations.
Adapts easily and quickly; learns ever-changing office systems and procedures.
Skills:
Calendar management
Meeting coordination
Travel arrangements /expenses
MS Office
LMR/EMR
Maintained database’s
Access
PeopleSoft
Concur
Corindus Vascular Robotics, Waltham, MA March ‘21 – April ‘21
•Type/disseminate correspondence
•Update employee files
•Scan documents, pack and send to file management company for storage
CarePort Health, Boston, MA Executive Assistant Aug. ‘19 – Jan. ‘20
•Reported to the CEO and COO
•Travel arrangements
•Meeting coordination
•Typed/disseminated correspondence
•Made inside calls offering long and short- term care facilities to place information on CarePort’s web page
•Large mailings to potential customers providing link to CarePort.com
•Ordered and maintained office supplies and coffee
•Greeted and signed in visitors
Genzyme, Framingham, MA Executive Assistant, Clinical Lab Specialties Dec.’16 – Mar’17
Provided administrative support to the Vice President, Clinical Lab Science, and her staff.
Provided administrative support, requiring a complete knowledge of department functions.
Responsibilities included preparing grammatically correct correspondence, reports, tables, and analyses.
Exercised discretion in handling of confidential material and information.
Assisted with special projects as assigned.
Responsible for organization and maintenance of department filing system, including confidential data.
Ensured department supplies needs were met.
Managed department communications for manager(s), including mail and email.
Responded to various inquiries for information according to general guidelines.
Coordinated meetings, maintained calendars, made travel arrangements, etc.
Provided clerical support as necessary, including filing, faxing, copying, scanning, performing data entry, etc.
Completed miscellaneous duties, as requested.
Contacts were frequent with individuals representing other departments, and/or representing outside organizations.
Contacts involved obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of a sensitive nature.
Demonstrated ability in the application of requisite skills and applied additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
Generally received no instructions on routine assignments while under limited supervision.
Received general instructions on new work, which was generally reviewed upon completion.
Merck Pharmaceuticals, Lexington, MA Project Coordinator I, Compliance Nov’15 – Jan’16
Typed and disseminated correspondence from the Director and staff
Calendar management
Locate, review and print assays relative to specific products
Meeting coordination
Siemens Healthcare Diagnostics, Walpole, MA Administrative Assistant, Environmental Safety
Feb’15 – Mar’15
Typed and disseminated correspondence from Director, Health Management and Environmental Safety
Produced weekly reports relative to safety issues reported
Calendar management
Received phone calls and assigned problems to Environmental Services staff
Meeting coordination
Siemens Healthcare Diagnostics, Walpole, MA Administrative Assistant, Technical Operations
Jul’ 13 – Dec’14
Located hardcopy/SharePoint copy of company assays
Reviewed assays, ensuring company name, addresses, and chemicals were correct and up-to-date, meeting FDA approval
Education:
Massachusetts Bay Community College, Wellesley, MA
Associate Degree, Business Administration/Word Processing