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Executive Assistant Administrative

Location:
Quincy, MA
Posted:
April 20, 2021

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Resume:

Susan M. Donegan

Quincy, MA *****

(M) 617-***-****

adlt5y@r.postjobfree.com

Summary

A highly-motivated, well-organized and dedicated professional assistant with experience in administrative support to a large team.

Major strengths in calendar management, Microsoft Office programs, organization, verbal and multi-task, a true team player and problem solver.

Responsibilities included preparing grammatically correct correspondence, reports, tables, and analyses.

Provided clerical support as necessary, including filing, faxing, copying, scanning, performing data entry and ordered office supplies.

Coordinated meetings, took and distributed minutes, maintained calendars, made travel arrangements (both domestic and international) etc.

Created spreadsheets and presentations.

Adapts easily and quickly; learns ever-changing office systems and procedures.

Skills:

Calendar management

Meeting coordination

Travel arrangements /expenses

MS Office

LMR/EMR

Maintained database’s

Access

PeopleSoft

Concur

Corindus Vascular Robotics, Waltham, MA March ‘21 – April ‘21

•Type/disseminate correspondence

•Update employee files

•Scan documents, pack and send to file management company for storage

CarePort Health, Boston, MA Executive Assistant Aug. ‘19 – Jan. ‘20

•Reported to the CEO and COO

•Travel arrangements

•Meeting coordination

•Typed/disseminated correspondence

•Made inside calls offering long and short- term care facilities to place information on CarePort’s web page

•Large mailings to potential customers providing link to CarePort.com

•Ordered and maintained office supplies and coffee

•Greeted and signed in visitors

Genzyme, Framingham, MA Executive Assistant, Clinical Lab Specialties Dec.’16 – Mar’17

Provided administrative support to the Vice President, Clinical Lab Science, and her staff.

Provided administrative support, requiring a complete knowledge of department functions.

Responsibilities included preparing grammatically correct correspondence, reports, tables, and analyses.

Exercised discretion in handling of confidential material and information.

Assisted with special projects as assigned.

Responsible for organization and maintenance of department filing system, including confidential data.

Ensured department supplies needs were met.

Managed department communications for manager(s), including mail and email.

Responded to various inquiries for information according to general guidelines.

Coordinated meetings, maintained calendars, made travel arrangements, etc.

Provided clerical support as necessary, including filing, faxing, copying, scanning, performing data entry, etc.

Completed miscellaneous duties, as requested.

Contacts were frequent with individuals representing other departments, and/or representing outside organizations.

Contacts involved obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of a sensitive nature.

Demonstrated ability in the application of requisite skills and applied additional skills and knowledge acquired through experience to perform the more complex tasks of the position.

Generally received no instructions on routine assignments while under limited supervision.

Received general instructions on new work, which was generally reviewed upon completion.

Merck Pharmaceuticals, Lexington, MA Project Coordinator I, Compliance Nov’15 – Jan’16

Typed and disseminated correspondence from the Director and staff

Calendar management

Locate, review and print assays relative to specific products

Meeting coordination

Siemens Healthcare Diagnostics, Walpole, MA Administrative Assistant, Environmental Safety

Feb’15 – Mar’15

Typed and disseminated correspondence from Director, Health Management and Environmental Safety

Produced weekly reports relative to safety issues reported

Calendar management

Received phone calls and assigned problems to Environmental Services staff

Meeting coordination

Siemens Healthcare Diagnostics, Walpole, MA Administrative Assistant, Technical Operations

Jul’ 13 – Dec’14

Located hardcopy/SharePoint copy of company assays

Reviewed assays, ensuring company name, addresses, and chemicals were correct and up-to-date, meeting FDA approval

Education:

Massachusetts Bay Community College, Wellesley, MA

Associate Degree, Business Administration/Word Processing



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