Manager Assistant

CV of Regina V. Merchant **************@*****.*** Mobile 050 – 796 4306

REGINA V. MERCHANT

**************@*****.*** Mobile +971**-***-****

PROFESSIONAL HIGHLIGHTS

Qualified administrative working experienced and with proven ability to handle and manage office environment. Twelve years in the oil and gas industry assigned in various major projects. Seven years working experience in the hospitality industry with skillful support in various trainings.

PROFESSIONAL EXPERIENCED

Aramco Dubai

July 2019 – August 2019

Procurement Secretary (Temp. – 2 months)

Major Responsibilities

• Preparing project procurement weekly highlights and distributed accordingly

• Preparing NOL in response to ROA from the contractor.

• Routing and circulating the documents for further evaluation/approval

• Maintaining the log register and ensure to keep track of the incoming/outgoing documents

• Coordinating with other departments for project related matters.

• Performing other duties assigned by the superior. Seadrill Office Dubai UAE

April 2019- May 2019

Receptionist /Admin Assistant (Temp – 1 month)

Major Responsibilities

• Screen phone calls and transfer them to the appropriate persons/ dept. and provide general information if necessary.

• Maintain & update employee contact list / phone directory.

• Provide general support to the visitors and ensure that they logged in and out on the visitors Ipod.

• Arrange biometric finger access and bldg. access cards to the new joiners.

• Arrange / manage incoming and outgoing courier.

• Assist the PR & GR request for office expense using APEX application.

• Arrange for new mobile /sim card request with the appropriate package.

• Manage Driver daily schedule.

• Assist with meeting rooms / calendar bookings.

• Monitoring and ordering pantry & stationary supplies. Borr Drilling _ Dubai UAE

Sept 2018- Dec- 2018

Technical Support/ Document Controller( Temp. 4 months) PROPOSED POSITION/S

• Personal Assistant

• Project Secretary

• Administration Assistant

• Technical asst/

Document Controller

• Any suitable position

KEY STRENGTHS

• Excellent proficiency

(oral and written) in

English language

• Strong communication

skills and writing skills

• Excellent computer skills

• Outstanding

organizational skills

• Can multi-task with ease

• Organizational skills

NATIONALITY

Filipino

MARITAL STATUS

Married

VISA STATUS

Husband Visa

DRIVER’S LICENSE

United Arab Emirates

EDUCATION

Hotel & Restaurant

Management

La Consolacion College

Bacolod City, Philippines

CV of Regina V. Merchant **************@*****.*** Mobile 050 – 796 4306 Major Responsibilities

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and other correspondence.

• Input document data into the standard registers ensuring that the information is accurate and up to date.

• Maintained Project documents Control Registry for easy traceability.

• Ensured that all archived documents were stored in compliance with the relevant health and safety regulations.

• Arrange quality forms of checklists when needed for coordination for the Project team.

• Uploading data in the system through IFS application

• Assist Production Manager & Production Team for any administrative support. Lamprell Energy Limited – Dubai UAE

January 2006 – August 2018

QC Administrator / Technical Support/ Document Controller Aug 2017 – August 2018

Major Responsibilities

• Maintain and update the Project Specific Document in QC Register

• Assist QC Manager with administrative support functions like providing various reports, administration and related documentation.

• Maintaining & updating QC personnel records as per company and client requirements.

• Sending daily RT Notification for all projects to Yard Manager

• Maintain SOAP card register for QC and NDT personals and inform weekly status and give the update to the Manager

• Entering data of UT & MPI Report through Oracle application.

• Sending daily request for Notification for Inspection to the NDT and client. Project Secretary

• Aug 2014 - Aug 2018 - Assigned to New Build Rig Projects (Greatship Chaaru, Jindal Pioneer, Ensco, & NDC )

• Jan 2009 - Jul 2014 - Assigned to Rig Refurbishment Projects ( Hercules, Noble Drilling, Nabors, Transocean, MOS etc.)

• Jan 2006 - Dec 2008 - Assigned as Client Secretary (Nabors Drilling & Grup Servicii Petrolier) Major Responsibilities

• Providing administrative and secretarial support as needed by the Project Managers and project team such as scanning, faxing, and email correspondence to ensure the smooth running of the operations.

• Preparing Minutes of Meeting and other project related documents for the distribution to project personnel.

• Gather data, information and schedule for project review presentations.

• Preparing reports for client distribution set on a monthly basis.

• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents

(both paper and electronic) for the project team and department.

• Liaising for booking conference room business lunch with Administration personnel.

• Assist to check and verify staff claims, invoices and raising material requisitions for the project team.

• Arranging hotel bookings/ rooms, transport & restaurant reservations for project team/client.

• Proficient in MS Office application such as Word, Excel, PowerPoint, Outlook, Visio and Oracle application

• Performing other duties as may be assigned by the Manager of Projects and the Project Managers. CV of Regina V. Merchant **************@*****.*** Mobile 050 – 796 4306 Al Ghari Building Materials - Sharjah UAE

Jun 1998 – May 2005

Secretary / Receptionist

Major Responsibilities

• Making quotations, issuing invoices and receipts for the clients.

• Handling petty cash of the company.

• In charge of preparing daily and monthly sales report.

• Arranging orders and follows up deliveries of materials.

• Responsible for issuance of cheque and payable matters.

• Keeping track of all payables & receivables records

• Arranging Hotel and airlines booking of the Manager and companies guests.

• Independently handling the Secretarial duties and responsibilities.

• Reporting directly to the Managing Director.

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