Kathleen Dawn Wolfaardt

** *********** ****** *********

Telephone: 074-***-**** (Private)

Email: adlry6@r.postjobfree.com

Professional Profile

I was employed at G4S Cash Solutions (SA) PTY Ltd in the Polokwane Branch as the Branch Administrator for Polokwane as well as assisting our sisters branch in Louis Trichardt, Marble Hall, and Tzaneen. My duties include but not limited to assisting with the financial reports for the company as Branch Administrator. I also have knowledge in the FMCG, Pre-school and Hospitality.

I am an honest, creative, dependable, energetic, hardworking person. I am goal orientated, self-determined, a Positive Self-Starter who can show Leadership.

I am confident that my specific skills and experience will qualify me to make an effective and positive contribution to the role and your company. My strong skills in administration will satisfy the hiring manager’s requirements without a doubt. I have a vision for success and see myself as a Top Performer.

Career Summary

2004–2020(31.05.2020) G4S Cash Solutions (SA) (Pty) Ltd - Polokwane

Branch Administrator

(A) Receptionist

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen, and forward incoming phone calls

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Receive, sort, and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Arrange travel and accommodations, and prepare vouchers

Keep updated records of office expenses and costs

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

(B) Point of Sales Clerk

Month End and Weekly Stock Taking – Various Reports

Daily/Weekly ordering of Consumables for various Branches

Point of Sale/Data Capturing on SAP for invoicing

Stock Transfers to Branches

(C) Cash Processing Admin Clerk

Ensure processing of all transaction are done daily on SAP that were processed by the Cash Management Centre

Ensure cash book and treasury reconciliation are done daily as per procedures

Check cash book and treasury reconciliations on a weekly basis (function went over to Head Office)

Ensure client payments are done daily to various banks of the clients processing

(D) Creditors & Cashbook Clerk

Process Vendor Invoices & Statements on SAP System

Writing out checks to various suppliers – assisting with cheque book reconciliation (function went over to Head Office)

Petty Cash, Petty Cash Reconciliation

Creditors Reconciliation and payments (function went over to Head Office)

Capturing invoices

Collating of group documents

Maintain and review suspense accounts in respect of goods in suspense, outstanding order reports,

Handle all creditors related queries

Liaising with internal departments and suppliers on queries, statements, and invoices.

Maintaining a supplier contracts register and file

Following-up and resolving queries and disputes

Assisting with year-end audit.

(E) Branch Administrator

Ensure Revenue check is done by comparing the revenue as per the productivity schedules to the actual invoicing per the MOS, by the deadline set by Head Office

Monthly Management Report – assist Branch Manager in preparing the monthly management reports, by the deadline set by Head Office

Cash Book – Control of cheque books (function went over to Head Office)

Cash Book reconciliation monthly

Electronic transfers (function went over to Head Office)

Petty cash and cash book processing.

General Ledger Reconciliation.

MOS Reports - Check MOS Reports monthly. Check cost codes and allocation. Check that all expenses are processed in the correct month. Compile a list of major variances, actual to budget, with explanations.

Human Resources – Review staff personnel files regularly to ensure all changes are made. Make sure all employees have a signed contract of employment and job description on file. Review and check payroll monthly before payments are made. Assist with schedules for payment of statutory payments. Ensure correct procedures are followed according to the Company HR policies and procedures.

Creditors – Load Invoices. Review creditors reconciliation before payment is done (function went over to Head Office)

Consumable Stock – Passing Credits on clients’ accounts. Assisting with capturing of client’s invoices on SAP. Stock levels on SAP to be compared and balanced monthly to stock sheets provided by stock controller. Stock Take to be loaded on SAP monthly. All stock differences to be reported. Ordering of Stock. Loading of ordered stock into the system.

Debtors – Age analysis to be checked monthly. Assist Credit Controllers in sorting out problems. Check Debtors reconciliation. Mail register recording cheques received through post to be checked back to the bank stamped deposit slip (function went over to Head Office)

Fixed Asset Register – Verify fixed asset register monthly. Report changes to Asset Administrator.

Journal Entries – Monthly accrual of unexpected items. Reallocation of capturing errors.

Capex’s – Preparing of all capex at branch level, then submission to Head Office.

Transport - Daily fuel control. Licenses and Roadworthy. Weekly and Monthly Cost reports. Recon fuel back to bank statement. Accident report. Consolidating cost summary of all vehicles. Transfers and Disposals. Vehicle maintaining check list daily.

Variance Reports for Management

Trade Packs for Management

Budget preparations and completion for Head Office

Schedule Productivity Reconciliations

Administrative Staff – Supervision of all administrative staff, including attendance register

Filing, and other duties, within reason and in the interest of the company, required by Management.

2001–2002 Mickey & Minnie Kleuter Akademie - Polokwane

Preschool Teacher – Grade RR

Was responsible for 32 children in my Grade RR Class (age group 4-5 years)

Daily interaction with the children

Teach language, motor, and social skills to young children.

Provide a variety of materials and resources for children to explore, manipulate and use, both in learning activities and in imaginative play.

Teach basic skills such as colour, shape, number and letter recognition, personal hygiene, and social skills.

Establish and enforce rules for behaviour, and procedures for maintaining order.

Organize and lead activities designed to promote physical, mental, and social development, such as games, arts and crafts, music, storytelling, and field trips.

Observe and evaluate children's performance, behaviour, social development, and physical health.

Identify children showing signs of emotional, developmental, or health-related problems, and discuss them with supervisors, parents or guardians, and child development specialists.

Meet with parents and guardians to discuss their children's progress and needs, determine their priorities for their children, and suggest ways that they can promote learning and development.

Teach proper eating habits and personal hygiene.

Adapt teaching methods and instructional materials to meet students' varying needs and interests.

Establish clear objectives for all lessons, units, and projects, and communicate those objectives to children.

Demonstrate activities to children.

Arrange indoor and outdoor space to facilitate creative play, motor-skill activities, and safety.

Prepare reports on students and activities as required by administration.

Plan and conduct activities for a balanced program of instruction, demonstration, and work time that provides students with opportunities to observe, question, and investigate.

Organize and label materials and display students' work in a manner appropriate for their ages and perceptual skills.

Attend staff meetings

1998–2000 Meat Plus - Bushbuckridge

Manager

Franchise Meat Store

Responsible for daily effective running of the store

Stock rotation, stock taking and stock balancing at the end of the day

Daily cash ups of cashiers and banking of cash

Managing and scheduling of 4 staff to ensure a good staff compliment throughout the day

Prepare month end income statements for our review with the owner

Do quality control checks in the butchery

Overseeing the revamp of the store

Interacting with customers

1997-1998 Biscuit King - Mokopane

Cashier

General Admin, Sales, Stock, Filling, Stock order

Worked with management to ensure and provide the highest customer service to clientele.

Cash Sales

Receive payment by cash, check, credit cards, vouchers or automatic debit; issue receipts, refunds, credits or change due to customers

Maintaining cashier station, restocking grocery bags, refilling receipt tape dispensers in register

Count monies in cash drawers at the beginning and end of shifts to ensure accurate amounts and adequate change available during the work shift, compute and record totals of transactions

Assist with duties in other areas of the store, stock shelves, mark prices on shelves and items

Promote store sales to each customer

1994–1996 Southern Sun Resorts, Sabi River Sun - Hazyview

Receptionist

Entertainments Co-Ordinator was casual position

Receptionist – bookings of guests, checking in / checking out of guests of Hotel and Time Share

Being the first impression of the Hotel to all guests

Responding to guest enquires and complaints

Ensuring highest level of customer service

Telephone Etiquette, answering of phone, taking messages, making hotel bookings

Dealing with guest payments and ensure accuracy of billing

Relaying all important information to the team so that the service can run smoothly – communicating with every other department such as housekeeping, bar, restaurant

Maintain an organized front desk and ensure all paperwork is completed/filed

Operate computer programs and multi-line phone systems

Maintain guest records and book reservations

Assist with the check-in and check-out of Group Bookings

Assist with Telex’s

Complete basic cashier and bookkeeping responsibilities

Education and Qualifications

Matric (1993) English, Afrikaans, Mathematics, Accountancy, History and Typing

Hospitality

Preschool

Finance - CIT Company

Professional Development

Hospitality

Team Building / Adaptive Team Player

Preschool

Customer / Client / Guest Needs

Creative Problem Solving

Multi-Task Management

Customer / Client / Guest Satisfaction

Customer / Client / Guest Service

Reporting

Inventory control familiarity

Opening / Closing procedures

Time Management (Self-Managed)

Expense Control

Store Maintenance ability

Large Cash / Check Deposits expert

Computer Literate

CIT Company – Admin and Finance department

IT Skills

Word, Excel, PowerPoint, Internet and Email, SAP, Normal Olivetti Cash Register, Hospitality System.

Personal Details

Driving Licence Full/Clean

Health To be discussed in interview

Interests Reading, Ballet, Ice-skating and Cuisine

Age 43

Dependants 0

Identity Number 771**********

Nationality SA Citizen

Marital Status Married

References

1)Nico Swanepoel – Previous Branch Manager / Friend – 072-***-****

2)Christo van Wyk – Previous Branch Manager / Friend – 072-***-****

3)Francois Steynberg – Regional Operations Director / Colleague – 083-***-****

4)Chantel van Dyk – Business Analyst / Colleague – 010-***-****

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