JANIL RAJ MATTOL

'SHINE' PAZHAMKAVU, NUT STREET PO, BADAGARA - 673 104.

Mob: +971********* / +971-********* (Dubai)

+91-944******* (India)

adlptk@r.postjobfree.com, adlptk@r.postjobfree.com

www.linkedin.com/in/JanilMattol

Professional Summary

0. More 16 years of experiences as a 'Document controller'.

1. Demonstrated abilities to meet deadlines & work under pressure.

2. Good team player with proven leadership skills.

3. Effective communicator with strong analytical and interpersonal skills.

4. Well experienced in EDMS, computer operations, programming and

databases.

5. Very good speed with 100% accuracy in Data Entry and Console operations.

Experience Summary:

More than 15 years experiences as a document controller and well

experienced in document control routines. Good knowledge of EDMS,

Petrocept, Documentum, ICMS and IDMS. Highly experienced in Computer

Operations, MS office, Computer Programming and database handling.

> Working as a Lead Document controller in EngGenious Engineering LLC,

Dubai (5th January onwards)

> Worked as a Lead Document Controller with SNC Lavalin Iraq (PMC LUKOIL

IRAQ), (December 2019 to September 2020).

1. Lead a team of 10 DCs

2. Supports technical projects and departments

3. Receives, catalogues and stores hard copies and electronic

copies of all technical drawings, reports and related

information in an orderly manner, in line with policies and

procedures

4. Allocates and controls the document numbering system for

the project work

5. Works with precision to ensure that all electronic and

hard copy filing is accurate and is easily retrievable

6. Responds in a timely manner to requests to retrieve

information, information searches and general requests for

support from project/department personnel

7. Maintain and keep accurate DDM

8. Accurately updates information as required

9. Receive, Review As-Built Documentation for correct data on

drawings, statuses and advise DCs. Update As-Built Register

to show the current As-Built Summary Status Report.

10. Process incoming and outgoing correspondence in a timely

manner. Ensuring that each applicable metadata field is

accurately updated and maintained in each Master Deliverables

Register Preparing and implementing squad checking

documentation in accordance with procedure and distribution

matrice.

11. Preparing accurate status reporting based upon the metadata

designations and submitting at the determined frequency (per

project basis).

12. Alignment with the Document Control standards and ensuring

any deviations due to project-specific needs are controlled

and traceable.

13. Archives documentation in line with company and statutory

document retention requirements

14. Generate document status report for management on weekly

basis.

15. Control and Co-Ordinate the Client and Contractor Letters and

preparing different reports for the management as and when

required.

16. Provide training to all project related staffs and DCs

17. Control flow of vendor documentation from CTR to Client.

18. Final Document Preparation and submission to Operator

Company.

19. Providing back-up document control support as needed on

other projects

20. Assist DC Manager as and when required with Ad-Hoc tasks

21. Give assistance to CTR DCs for smooth work environments.

> Worked as a Document Controller with LUKOIL IRAQ, since 1st October,

2013 (2013 ~ Feb 2017) (Jan 2018 to August 2019 thru SGS).

1. Perform quality check on incoming and outgoing technical and

non-technical documentation in line with Project Procedures,

distribute Technical Transmittals and Correspondence issued

by Contractor based on Distribution Matrix. Maintain

Correspondence register in Access Data Base and issue reports

as required by Project team. Download Technical Documents and

Correspondence from SECL EDMS & FDV, file onto local drive

and report and correct any discrepancies.

2. Monitor Technical Transmittals and Correspondence from

Contractor; check and issue response from Engineers,

administrators and supervisors. Keep files and historical e-

mails for response on local drive, file hard copies of

original letters and transmittals. Follow up Company and

Contractor Correspondence by issuing reminders to project

engineers and supervisors and send status updates to PM

weekly.

3. Receive QOR & NCR to issue to SECL, assign document numbers,

and check quality of documents and Issue Transmittals to

Contractor. Send reports on QOR & NCR status on weekly basis

to QA/QC. Receive AFIs and Test Packs, update registers and

distribute to concerned members of the team.

4. Receive Observation Reports from HSE and issue through

Transmittal to Contractor once a week for their action.

5. Provide requested documentation to Engineers, Administrators

and Supervisors as requested.

6. Update and maintain Letter Register in Access Database,

report as required on the status of Letters. Maintain

TQ/NCR/Observation Report/QR/LMEL Transmittals Registers.

Maintain Variation Request Register by updating it on as

received basis; open all supporting Documents, cross

reference letters, Variation Request, Variation Orders and

Company Instructions to reflect the latest status of VRs.

7. Receive, Review As-Built Documentation for correct data on

drawings, statuses and advise DCs. Update As-Built Register

to show the current As-Built Summary Status Report.

8. Uploading all incoming transmittals into IDMS.

9. Handling Vendor Prints Documentation. Checking the

consistency of Vendor documentation and checking the

consistency of Vendor Print Register and adding Link for

folder and documents on a daily basis. Providing Assistance

to LMEL staff for VP documents. Receiving and checking

Contractor Vendor final handover documentation for proper

formatting and accuracy against Corporate Procedures.

Creating links to folders, feeding Vendor Print Data from

Excel Register to Access Data Base for easy reference and

search, Review VMCs, VQRBs, update Deficiency Trackers with

Company comments and send back to Contractor for action and

resubmission. Assisting Contractor in preparing Indexes for

VQRB books, bookmarking etc. Update Doc to Tag Registers.

10. Generate document status report for management on weekly

basis.

11. Co-ordinate Final Document Preparation and submission.

12. Provide training to all project related staffs and DCs.

13. Control and Co-Ordinate the Client and Contractor Letters and

preparing different report for the management as and when

required.

14. Assist DC Manager as and when required with Ad-Hoc tasks.

15. Give assistance to Company Staff and CTR DCs for smooth work

environments.

> Worked as a Document Controller with Petrofac International Ltd from

Dec. 2011 to SEPT 2013 (In Salah Project Algeria and PMC to ADCO).

> Worked as a "Document Controller' with PowerMech Projects Ltd. Jhajjar

from Feb. 2011 to Nov, 2011.

> Worked as a "Sr. Document Controller' with Dome Trading and

Contracting LLC, Yemen, From March 2010 to Jan. 2011.

> Worked as a "Sr. Document Controller' with Punjlloyd Ltd in "YLNG

Project" Yemen, From Feb. 2009 to Dec. 2009.

> Worked as a "Document Controller' with Dodsal Engg. & Const. Pte. Ltd

in "Al Khaleej Gas Porject (AKG2) & Ras Gas Expansion Project" Qatar,

From June, 2007 to Jan.2009.

> Worked as a "Document Controller" With PowerMech Projects Ltd. From

April, 2004 to May, 2007.

> Worked as a "Computer Programmer" with IT Campus (Software Training &

Development firm), Vadakara, Kerala. From January-2002 to March-2004.

> Worked as a "Document Controller" with Rajiv Gandhi Education

foundation, Regional Centre, Calicut, Kerala. From 1996 January to

November' 2001.

> Worked 'Guest Lecturer' with Govt: HSS, Vatakara - 4 years.

Academic Credentials

i) POST GRADUATE DIPLOMA IN COMPUTER APPLICATIONS from Institute of

Human Resources Development for Electronics, Govt: Kerala, in 1996.

Secured first division.

ii) DIPLOMA IN COMPUTER SYSTEM MAINTENANCE from Centre for Electronic

Design and Technology of India, Govt: India in 2000, secured first

division.

iii) B.Sc (Mathematics) form Govt: College Madappally, Under University

of Calicut, in 1993.

Other Certifications

6. Type Writing (English) Higher from Board of Tech. Examinations, Govt:

Kerala. Secured second division.

7. Certificate in Data Entry and Console Operations, 15,000 keys / Hour.

Computer proficiency

. Languages : Visual Basic, C, C++

. Database : FoxPro, MS Access, Oracle

. Applications : MS Word, MS Excel, MS Access, MS

PowerPoint, Adobe

. Piping Software/design : Alias Spoolgen (ver. 4.1), Auto

Cad.

. Graphical application : Corel Draw, Page maker

. Operating System : MS Windows, Linux, Dos

. Accounting : Tally

Programmes/Seminars Attended

Attended Computer training program for staffs, conducted by Kerala State

Road Transport Corporation, Govt: Kerala.

Passport Details

Passport No. : Z 2937226

Place of Issue : Kozhikode

Date of Issue : 10-Feb-2015

Date of Expiry : 09-Feb-2025

Personal Profile

Date of Birth : 25- April - 1973

Father's Name : P.K. Sukumaran

Sex : Male

Marital status : Married

Nationality : Indian

Languages known : English, Hindi & Malayalam

Contact No. (Res:) : +91-496-*******

Permanent Address : 'Shine', Pazhamkavu,

Nut Street (PO)

Vatakara, Calicut, Kerala - 673 104.

INDIA.

JANIL RAJ MATTOL

CURRICULAM VITAE

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