Donna Houston

Coosada, AL *****

adlp10@r.postjobfree.com

334-***-****

Take-charge professional delivering executive support and team leadership to business operations. Dependable and detail-oriented with ability to manage multiple tasks and priorities. Broad experience includes office management, accounting, accounts receivable, invoicing, database management, vendor negotiations, and contract management.

Work Experience

Business Administrator

Dept of Justice, Federal Bureau of Prisons - Montgomery, AL May 2010 to December 2020

Provided oversight and maintained sound fiscal management for appropriated and non-appropriated funds in the Financial Management Department. Managed a budget of $16 million annually. Ensured all departments solvency at end-of-year closeout. Maintained fiscal operations under the identified constrained levels. Ensured only necessary obligations were incurred. Supervised five employees, to include, a Budget

Analyst, an Accountant, a Contract Specialist, an Accounting Technician, and a Property

& Procurement Specialist. Ensured all purchase cardholders utilized the proper procuring procedures, i.e. green procuring, recycling. Ensured GSA Advantage was utilized. Ensured small businesses were utilized when applicable in order to meet the small business goals. Utilized effective strategic planning techniques to shift/re-align funds to cover cost center deficits. Made recommendations to the Executive Staff regarding budgetary needs, shortfalls, supplemental funding, major projects, and reprogramming/ realignment needs. Oversight of monthly submission of cash reports and proof-checks and the accuracy of all financial obligations. Chaired the Annual and Semi-Annual budget and quarterly salary meetings. Developed training for subordinates and implemented personal training. Promoted and supported the Agency's Small Business Program goals and commitments for: Small Business; Small Disadvantaged Businesses; Service Disabled Veteran-Owned Small Businesses; Women Owned Small Business; and HUB Zone Businesses. Operated within the Prison Rape Elimination Act (PREA) guidelines to ensure compliance with the Prison Rape Elimination Act. Attended PREA meetings, disseminated, and reviewed pertinent PREA information to staff. Effectively integrated clear objectives and expectations for the department and held subordinate staff to policy and professional accountability. Budget Analyst

Dept of Justice, Federal Bureau of Prisons - Montgomery, AL March 2007 to May 2010

Responsible for the development, planning, maintenance, execution and dissemination of a $16 million budget, including operation and salary for the institution. Analyzed and projected data from the Financial Management Information System (FMIS) to assess budget execution and requested major reprogramming or realignment of funds, when needed. Ensured the required monthly reports and quarterly evaluations for the Southeast

Regional Office were completed in a timely manner. Completed budgetary assignments, to include, plan of actions, salary projections, and reprogramming. Chaired the Annual and Semi-Annual budget and quarterly salary meetings. Played a vital role in preparing for year-end close-outs by processing allotments from the SERO and ensuring all cost centers were solvent. Conducted training sessions and meetings for executive staff and program managers. Accounting Technician

Dept of Justice- Federal Bureau of Prisons - Montgomery, AL July 2005 to March 2007

Planned, monitored, and evaluated the accounting section. Maintained files so that an audit trail could be followed. Reviewed and processed travel authorizations and settlements, bank deposits, gratuity forms, inmate payroll, obligations, accruals, bus vouchers, and purchase requests/ orders for completeness and accuracy prior to entering into FMIS and WebFocus for processing. Reviewed budgeting reports for accuracy and made adjustments when needed. Informed inmates releasing of the release procedures and how to manage the card after they released by attending the Pre-Release session held by Unit Team. Instructed staff on how to use the E2 Solutions travel system. Utilized policies and procedures when providing or applying technical information. Communicated with all departmental staff, vendors, bank employees, and inmates. Kept my supervisor informed of any changes or problems occurring at all times. Maintained accountability and security of TRACS, FMIS, WebFocus, travel and payment files by administering key control and computer security. Unit Secretary

Dept of Justice, Federal Bureau of Prisons - Montgomery, AL March 2002 to July 2005

Handled routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs. Screened telephone calls. Assisted with and relieved supervisory staff of routine office activities and procedural problems as they arose or as directed by the Unit Manager. Responded to routine requests for information such as status of reports, suspense dates for matters requiring compliance. Responsible for the preparation of final correspondence such as, memorandums, letters, reports, requests, etc., ensuring punctuation, spelling, grammar were correct and there were no typographical errors. Prepared release paperwork and furlough transfer packets for inmates. Processed department's (3 Units) time and attendance by keying and maintaining time and attendance records. Maintained the purchase card for the department and procured office supplies and equipment. Performed a variety of other duties, consistent with the overall unit mission and operation, as directed by the Unit Manager, to include clerical support to other units/departments and procedural problems as they arose or as directed by the Unit Manager. Education

Some college

Abraham Baldwin Coll - Tifton, GA

Lake Region State College - Devils Lake, ND

Skills

• Managing multiple priorities

• Business plan assessment

• Team development

• Training manuals and processes

• Financial reporting

• Eye for detail

• Contracts

• Fiscal Management

• Budgeting

• Records Management

• Financial Management

• Accounts Receivable

• Information Security

• Program Management

• Contract Management

Awards

Supervisor of the Year

July 2020

Supervisor of the Year

July 2015

Supervisor of the Quarter

December 2019

Certifications and Licenses

Employee Performance Standards & Evaluations

Annually Core Correctional Communication

Annually Time & Attendance

Annually EEO Managers/Supervisors

Annually Uniformed Services Employment & Reemployment Rights Act Annually Financial Management Information Systems

Accounting System

Annually Correctional Training

Annually Purchase & Travel Card Program

Annually Veteran Employment Training for Federal Hiring Managers Annually Firearms Training

Annually Bureau of Prisons Records Management

Annually Mentor Training

Annually Leadership Development

Annually Information Security Awareness- Annually Performance Work Plan Annually

Annually CPR Training

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