Executive Assistant Administrative

GINA L. DANIEL

**** ******* ****** ******, ***** 75206

469-***-**** *******@*****.***

linkedin.com/in/gina-daniel-23959695

SUMMARY

An adaptable and detail-oriented administrative professional with extensive experience in office management, event planning, travel coordination, scheduling and calendaring, executive support, meeting logistics, invoicing and budgeting, expense reporting, presentation design, and operations management. Leverages excellent communication skills to support multiple departments and coordinate tactfully with customers, associates, and management. A task- oriented and versatile team player who utilizes superb analytical thinking and organizational skills to manage daily operations, support various staff, and outperform expectations, with efficiency and excellence. EXPERIENCE

DALLAS COLLEGE (Formerly DALLAS COUNTY COMMUNITY COLLEGE DISTRICT), Dallas, Texas Senior Administrative Assistant, Board Relations, Office of the Chancellor, 3/2017-9/2020

Provided administrative support to Chancellor’s Office; handled public and student inquiries, office management, meeting coordination, invoice processing, budget tracking, and catering needs.

Supported board executive, board chair, and trustees of DCCCD during and between board meetings. o Compiled and distributed meeting materials in final form. o Organized logistics and catering needs for board meetings and events. o Coordinated with IT for live streaming of public meetings. o Finalized transcripts and composed minutes for committee and regular meetings. o Researched, compiled data, created spreadsheets, and assisted in special projects. o Instrumental in providing assistance and maintaining trustee satisfaction.

Processed travel and expense reimbursements for board executive and chief of staff.

Served as liaison to DCCCD Retirees Association. o Maintained database of all retirees in district. o Facilitated proofing, printing, and mailing of quarterly newsletters. o Worked with talent development in support of web content and events. o Ordered emeritus business cards.

BAYLOR UNIVERSITY MEDICAL CENTER, BAYLOR SCOTT & WHITE HEALTH, Dallas, Texas Executive Assistant, Administration, 9/2015-7/2016

Provided executive secretarial support to chief medical officer and chief nursing officer of Baylor University Medical Center, Dallas.

Organized events, coordinated travel, and handled expenses.

Prepared documents and facilitated handling and finalization of contracts.

Managed extremely heavy calendaring; organized conferences and meetings with groups throughout system, including physicians.

Prepared agendas for and took minutes at multiple monthly meetings, preparing them for approval and distribution.

Worked with corporate recruiters to arrange verbal reference calls between CMO and physicians coming to work at hospital as well as internal candidate interviews.

Created spreadsheets, presentations, and correspondence in final form.

Implemented a daily huddle with all executive assistants in department, improving teamwork and morale. OUR CHILDREN’S HOUSE AT BAYLOR, BAYLOR HEALTH CARE SYSTEM, Dallas, Texas Executive Assistant, Administration, 10/2007-9/2015

Provided secretarial and administrative support to chief nursing officer and VP of operations, senior director of therapy services, and executive director of operations, as well as all other directors and managers. Maintained physician satisfaction.

Served as office manager and operations liaison for staff needs and requests, including all departments within facility and eight outpatient sites, while building relationships with people and resources within Baylor Scott & White system to achieve efficient results.

Responded to and referred complex and sensitive inquiries to appropriate individuals while exchanging and relaying information, with high degree of tact and professionalism.

Directly supervised and delegated duties to inpatient administrative assistant/receptionist and provided all backup coverage.

Maintained heavy calendars and schedules; coordinated conferences and prepared correspondence in final form; drafted agendas; and took and distributed minutes.

Designed graphs and presentations showing data gathered from administrative reports, financial and budget analyses, and various survey results.

Gina L. Daniel, Page 2

Improved procedures and established efficient mini-system for handling contracted physicians working at hospital; worked closely with corporate departments to coordinate credentialing, contracting, securing of insurance, and processing bi-monthly pay requests to accounts payable for regularly rotating physicians and fellows. Improved physician satisfaction.

Served as liaison to technical support and purchasing; charged with ordering and tracking all computers, technical equipment, and software for facility.

Assisted on special projects, activities, and events as needed. EDUCATION

BROOKHAVEN COMMUNITY COLLEGE, Farmers Branch, Texas Design, Illustration, & Advertising Art

COMPUTER SKILLS

Microsoft Office, Colleague, Concur, JAGGAER, Teams, SharePoint

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