Executive Assistant Personal
Resume:
CURRICULUM VITAE
MAGDA BOOYSEN
*. PERSONAL DETAILS:
FIRST NAME : MAGDA
SURNAME : BOOYSEN
IDENTITY NUMBER : 610-***-**** 085
DATE OF BIRTH : 21 FEBRUARY 1961
ADDRESS : ** ****** ******
DISCOVERY
CONTACT NUMBER S : 073-****-***
083-***-**** (HUSBAND)
MARITAL STATUS : MARRIED
DEPENDANTS : 3 CHILDREN – 40, 39 & 28
HOME LANGUAGE : AFRIKAANS
OTHER LANGUAGES : ENGLISH
(SPEAK, READ AND WRITE)
HEALTH : EXCELLENT
2. EDUCATIONAL QUALIFICATIONS
SCHOOL : Florida Hoër
HIGHEST STANDARD PASSED : Matric
YEAR : 1978
COURSES COMPLETED
Dos
DW 4
Lotus 123
Word Perfect
Lotus Wordpro
Lotus Smartsuite
MS Windows ’95
Freelance Graphics
Windows NT 4.0
MS Office ’97 Integration
MS Word ’97 Introduction and Advanced
MS Excel ’97 Introduction and Intermediate/Advanced MS PowerPoint ’97 Introduction
Trauma Counseling
3. CAREER HISTORY
February 2020 to March 2021 (Contract)
Company : AfriSam SA (Pty) Ltd
Title : Company Secretary Assistant
Duties:
Liaise with external regulators and advisers, such as auditors.
Act as a channel of communication and information for Non-Executive Directors and Shareholders.
Maintain statutory books, including Registers of Shareholders and Directors, Directors’ Interest in Contracts.
File information with the Companies and Intellectual Property Commission (CIPC) and report changes regarding each Group Company and/or compliance with requirements for periodic filing including Annual Returns, AFS, changes to MOI, changes in registered office, resolutions in accordance with the Companies Act and notices of appointment, removal and resignation of directors, company secretary and auditors.
Ensure that an updated database is kept.
Facilitate the annual planning process for meetings, prepare agendas and take minutes of meetings.
Responsible for preparing and distribution of board packs and to ensure that hard copies of board pack (where applicable) are received on time.
Load board packs electronically on Diligent for all relevant attendees.
Co-ordinate the agenda and matters arising.
Obtain internal and external agreements of all documents for circulation to Shareholders and Directors.
Assist with facilitating of written resolutions.
Deal with correspondence, collate information, write reports and ensure decisions made are communicated to the relevant company stakeholders.
Manage quality of work delivered and ensure that assignments are presented professionally.
-oOo-
January 2010 to May 2019
Company : Phembani Group (Pty) Ltd
Title : Junior Company Secretary
Duties:
Liaise with external regulators and advisers, such as auditors.
Act as a channel of communication and information for Non-Executive Directors and Shareholders.
Maintain statutory books, including Registers of Shareholders and Directors, Directors’ Interest in Contracts.
File information with the Companies and Intellectual Property Commission (CIPC) and report changes regarding each Group Company and/or compliance with requirements for periodic filing including Annual Returns, AFS, changes to MOI, changes in registered office, resolutions in accordance with the Companies Act and notices of appointment, removal and resignation of directors, company secretary and auditors.
Attend educational or development training that will enhance the performance of company secretarial duties.
For any service that the Company Secretary might outsourced the operational costs must be managed effectively and efficiently within budget.
Ensure that an updated database is kept.
Facilitate the annual planning process for meetings, prepare agendas and take minutes of meetings.
Responsible for preparing and distribution of board packs and to ensure that hard copies of board pack are received on time.
Load board packs electronically on BoardPad for all relevant attendees.
Co-ordinate the agenda and matters arising in consultation with the Chairperson.
Obtain internal and external agreement of all documents for circulation to Shareholders and Directors.
Assist with facilitating of written resolutions.
Deal with correspondence, collating information, writing reports and ensuring decisions made are communicated to the relevant company stakeholders.
Assist the Board with yearly Evaluation of the Board, its Directors and Committees of the Board.
Manage quality of work delivered and ensure that assignments are presented professionally.
-oOo-
March 2008 to January 2010
Company : Worldwide Coal Carolina (Pty) Ltd
Title : Executive Assistant
Duties:
Responsible for workflow and time management to include effective prioritization, resolving related conflicts and competing demands.
Provides guidance, leadership and direction across all functions within the company to facilitate a changing work environment and plays a significant leadership role with respect to all issues related to support staff.
Ensure adherence to administrative guidelines and overall quality of outputs requiring approval and/or signature.
Undertakes representational duties to include serving as first point of contact and liaison with colleagues, clients, suppliers, investors and investee companies.
Accountable for the smooth operation of the office support work and related systems by assuming primary responsibility for organizing/coordinating workflow.
Routinely involved in relaying/processing/handling information of the most sensitive, diverse and confidential nature.
Routinely provides general research support and utilizes computer software to retrieve, maintain and manipulate data as needed.
Independently responds to diverse inquiries and makes decisions when multiple courses of action are possible.
Co-ordinate and monitor multiple and diverse work processes/activities to ensure that management decisions are properly carried out and outputs are delivered in a timely manner.
Ensure quality of documents requiring approval and/or signature.
Support and work collaboratively with members of immediate work teams as well as others across the company.
Establish and maintain an effective network of contacts both inside and outside of the company to ensure effective liaison in support of the office.
Preparation of board minutes, as well as preparation of agendas for meetings and co- ordination of all meeting arrangements.
Take minutes at Board and Board Audit Committee meetings.
Telephone Calls: Screen calls, takes messages and/or redirect calls.
Control and maintain diary and appointments for Executives.
Travel Arrangements: Schedule and co-ordinates travel arrangements by liaising with the travel agent.
Attend to all mail, e- mails and faxes.
Create and maintain the record-keeping system.
Attend to queries in the absence of close supervision.
Capture accounts on the AccPac system and keep reconciliations up to date.
Act as support to the Company Secretary.
-oOo-
SEPTEMBER 2002 TO JANUARY 2003 (TEMP AT WORLDWIDE AFRICAN INVESTMENT HOLDINGS (PTY) LTD)
February 2003 to March 2008
Company : Worldwide African Investment Holdings (Pty) Ltd
Title : Executive Assistant
Duties:
All typing for Executive Managers.
Telephone Calls: Screen calls, takes messages and/or redirect calls.
Control and maintain diary and appointments for Executives.
Travel Arrangements: Schedule and co-ordinates travel arrangements by liaising with the travel agent.
Attend to all mail, e- mails and faxes.
Effectively interact with staff and clients.
Create and maintain the record-keeping system.
Able to type documents from a variety of sources (e.g. rough draft, dictation)
Organise all aspects of meetings and/or functions when necessary.
Understanding and giving information to a variety of people.
Attends to queries in the absence of close supervision.
-oOo-
JANUARY 2002 TO JUNE 2002 (TEMP POSITION FOR 6 MONTHS) Company : Rhineland Cookware
Title : Secretary
Duties:
Attend to e-mails.
Effectively interact with staff and clients.
Control and maintain diary and appointments for Directors.
Create and maintain the record-keeping system.
Able to type documents from a variety of sources (e.g. rough draft, dictation)
Organise all aspects of meetings and/or functions when necessary.
Understanding and giving information to a variety of people.
Attend to queries in the absence of close supervision.
Travel Arrangements: Schedule and co-ordinates travel arrangements by liaising with the travel agent.
-oOo-
1 January 1979 – September 2001 (ABSA BANK)
Duties as a Secretary:
All typing for Manager and other Departments when needed.
Telephone Calls: Answers telephones, takes messages and/or redirect calls.
Appointments: Schedules appointments and undertakes parking arrangements.
Manage diaries.
Travel Arrangements: Schedule and co-ordinates travel arrangements by liaising with the travel agent.
Events: Arrange business unit/departmental functions, including venue and catering requirements.
Information: Gathers routine information, such as client’s details.
Draw up agenda and record minutes of meetings when required.
Attend to all mailing and faxes.
Update the Budget.
Order Stationary.
Payment of Accounts.
Attend to e-mails and Circulars.
Help with SAP overload capturing.
4. REFERENCES
Allarice Prinsloo
AfriSam SA
Tiny Mabelane
Phembani Group
Contact this candidate