Lyris Ong

HP: ****-**** ● adlkyz@r.postjobfree.com

1

Summary

• Extensive result-focused experience in inventory and supply chain management with 5 years' experience in hands-on project management of organisation change and product development.

• In-depth knowledge in Supply Chain Monitoring and Integrated Business Planning (IBP) for Sales and Operations Planning (S&OP), inventory, demand and supply.

• Proven experience in managing NPI (New Product Introduction) phases, global sourcing, negotiations, SRM (Supplier Relationship Management) and delivering cost-down initiatives.

• Awarded for achievements in supply chain network optimization projects and integration of web based logistics support solutions.

• Six Sigma and process excellence trained and certified. Professional Skills

• Inventory Planning

• Demand Forecasting

• Supplier Performance Management

• Supply Chain Solutions

• Warehouse & Operations

• International Trade Compliance

• Customs Regulations & Regulatory Affairs

• Transportation & Logistics Management

• Project Planning

• Process Re-engineering

• Six Sigma & Lean Concepts

• Change Management

• Sourcing, Procurement & Finance

• Data Analysis & Statistical skills

Computer Skills

• MS Office: Word, PowerPoint & Advanced Excel

• MS Project, Visio & Publisher

• Qlikview, IBM Cognos TM1 (OLAP/Online

Analytical Processing)

• SAP R/3: MM (Procure to Pay)

• Oracle EBS: P2P & O2C Modules, Siebel CRM

• GHS Pro (Globally Harmonized System)

• EPRS (Electronic Purchase Request System)

Awards

• Customer service recognition award for recognising efforts and leadership in creating supply chain solution which contributed to business continuity and success (Agilent Technologies), 2004

• Award of excellence for outstanding teamwork and event planning (Hewlett Packard), 2007

• Long Service Award (Hewlett Packard/Agilent Technologies), 2002 Employment History

A*STAR, Singapore Nov 2020 – Jan 2021

SENIOR OFFICER, PURCHASING (CONTRACT)

• Identified information and documentation required for approval of the purchase requisition accordingly

(for e.g. justification for repeated, high value purchase or sole source, verified and analysed price/quantity/logistics charges/cost allocation for: quotation, PR, PO).

• Maintained system database to track approval status of purchase requisitions (via EPRS, Electronics Procurement Requisition System) and purchase orders (SAP).

• Evaluated vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project.

• Managed end-to-end procurement transactions(Procure to Pay) according to organisational policies

(Finance policy, GR/Good Receipt policy) and procedures.

• Formulated dashboards to interpret purchase data and spend analysis. Analyzed expenditure data of departments, plants and business units; consolidated all spend data into one central database.

• Assisted in monitoring tender submission process for formatting, completeness, consistency, and compliance.

Lyris Ong

HP: 9336-7260 ● adlkyz@r.postjobfree.com

2

• Assisted in monitoring contracts (term contracts, Blanket PO) and provided guidance to end-users on contract obligations, impacts from contractual delay or variation and appropriate remedies; review opex: variance analysis against estimation/forecast or projection/expenditure and finance budget.

• Involved in project to support "National Test Centre" for COVID-19 as part of a national goal. Monitored research project fund utilization to-date within approved budget (in accordance to project funding, capital/operating grant, research collaboration agreement).

• Worked with directors, principal investigator and project team to understand project requirements to execute and manage procurement cycle of capex/opex, subcontractor service contracts(waste disposal,courier,lab maintenance), direct and indirect materials.

• Provided advice and guidance to requestors on contractual obligations (contract variation, approval framework for ITQ/ITT, Period contract) and addressed issues regarding purchasing Terms & Conditions(payment terms:90days, delivery terms, bulk purchase & single source policies).

• Assisted to maintain inhouse database/portal for contract validity period, expiry, renewal etc (Period contract, spilt purchase).

• Followed up with finance, IT, warehousing teams to resolve outstanding Goods and Invoice Receipt

(GRIR) discrepancy, invoice and payment issues.

• Participated in audit review findings to support audit reviews, investigations and internal process improvements.

• Ensured proper audit trail (correct approval/signatories, accuracy in allocation to respective cost centers and account code for budget and funding, procedures, record keeping) for matters related to Procurement, Tender and Quotation.

ECOLAB, Singapore Sep 2019 – Mar 2020

REGULATORY ADMIN SUPPORT (CONTRACT)

• Assisted the team to author safety data sheets(SDS) for Ecolab, Nalco Water and Champion businesses.

• Assisted Regulatory team to compile hazard communication data of products for AP regions submission.

• Maintained existing SDS database (GHS Pro & SAP), Dangerous Good classification list, Toxicity summary and hazardous ingredient list for tracking, review and updating of SDS for AP regions.

• Maintained trade data (e.g. HTS classification, ECCN, COO).

• Provided support to logistics in daily import/export and ensure compliance to trade & regulatory.

• Assisted in the development of any new hazard communication information for chemical products including producing and reviewing SDSs and labels according to the regulations in Asia Pacific.

• Assisted to generate, update, audit, review and regulatory dossier submission such as Composition Letters, Notification notes, in compliance to the regulatory requirements.

• Assisted in the preparation of documentation of product applications for notification, variation, registration and renewal to the relevant MOH Departments, HSA, NEA, HSA, SCDF or related controlling agencies.

• Supported Regulatory team in automating processes and databases (Master Mixture list, CIMS reporting) for annual reporting of hazardous ingredient list of chemical products (Ecolab & Nalco) for CIMS (Chemical Information Management Information) submission. HEWLETT PACKARD, Singapore 2006 –2008

PROJECT COORDINATOR

Directed procurement cycles, supplier management and inventory planning to support NPI project development. Achieved cost savings through negotiations, sourcing and consolidation of materials. Consistently met assigned project schedules, cost and delivery objectives.

• Raised purchase order for prototype materials, tools and ensured all items on BOM were ready for the start of each build.

• Led RFQ process and negotiated to obtain better price, delivery, product and technical support. Analysed and controlled contractual agreements to prepare renegotiations or subsequent negotiations, initiate appropriate measures and guarantee supplies.

Lyris Ong

HP: 9336-7260 ● adlkyz@r.postjobfree.com

3

• Planned to ensure optimal inventory levels to meet R&D and production ramp up requirements. SIEMENS VDO AUTOMOTIVE, Singapore 2005 – 2006

SENIOR PURCHASING & LOGISTICS OFFICER

Managed materials procurement and logistics activities to support R&D engineering, production and prototype builds. Significantly improved DIFOT performance from 88% to 93% within a year.

• Prepared material forecasts for suppliers on regular basis and maintained standard cost settings.

• Identified and recommended alternative sourcing channels, options or substitutes for AVL controlled parts

(for e.g. cross reference components and cost-efficient supply alternatives).

• Instituted supplier scorecards and facilitated regular meetings with key suppliers (service parts suppliers and contract manufacturers) to review results and action items.

• Administered month-end account reconciliations (for e.g. Accrual write-off and reconciliation reports, match POD, PO and invoice) with finance department.

Hewlett Packard / Agilent Technologies (a former HP division), Singapore 1998 – 2005 LOGISTICS BUSINESS PROCESS ANALYST, 2001 – 2005

Promoted to plan and accelerate the deployment of new ERP and CRM systems (Siebel and Oracle) through collaboration with various stakeholders (Business Units, 3PL and IT consulting team). Drove continuous improvement in procedures, policies, processes and technologies.

• Appointed to represent business as the change agent in driving changes.

• Diagnosed process improvement opportunities and developed solutions through ongoing analysis of supply chain trade-offs. Identified gaps, showstoppers and impacts between processes and proposed solutions.

• Completed assessments of business processes and documented problem statements (SWOT analysis), process flows, gap analyses (As Is, To Be) and solution recommendation.

• Supported UAT (User Acceptance Test) and formulated documentation for end-user training.

• Documented business continuity plans in preparation for transition and conducted business readiness assessments.

• Recorded and maintained project issues, risks, decision logs, schedule status and variance and resource management issues in SharePoint project document library. SENIOR DISTRIBUTION SPECIALIST, 2000 – 2001

DISTRIBUTION SPECIALIST, 1998 – 2001

Progressed rapidly through and promoted into senior position with increasing responsibility. Owned end-to-end supply chain activities. Achieved and maintained service level of 90% throughout FY01 and FY02.

• Managed spare parts and replacements (for products under warranty or repair) ordering, escalation, replenishment and coordinated inter-countries inventory transfers.

• Secured optimal stock levels versus deliver in full on time (DIFOT).

• Acted as AP led to ensure inventory, sales and supply plans, inventories were properly managed by close monitoring of excess, slow moving, phase-in and phased-out models.

• Facilitated monthly demand planning process for the Test & Measurement business units across Asia Pacific including the sharing of all demand related intelligence among sales, marketing, finance, supply planning, regulatory, quality and customer service.

• Managed inventory proactively through following up of critical service parts, optimising stocking parameters

(reorder point, min/max levels and safety stock) and mitigating supply chain risks.

• Monitored KPIs performance (stock turns, fill rate, SLOB and inventory valuation) and analysed variances to determine root causes and corrective actions to improve results.

• Collaborated with Global Sales team to gain insights into future demands, better match supply with demand

(to avoid excess inventory and associated costs) and implement replenishment process. Lyris Ong

HP: 9336-7260 ● adlkyz@r.postjobfree.com

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Professional Development

• Certificate in Procurement Governance

• Certificate in Crafting Procurement Specification

• Certificate in Business Engagement Training: Supplier Strategy, Quotation and Sourcing

• Certificate in Fundamental of Successful Project Management

• Certificate in Six Sigma Yellow Belt

• Effective Business Writing and Creative Thinking Workshop

• Interpersonal Communication for Executives Training

• Problem Solving and Decision-Making Training

Education

• Advanced Diploma in Business Management, University of Bradford (UK) (MDIS)

• Diploma in Mechatronics Engineering, Nanyang Polytechnic (Singapore) Other Experience

• Buyer Assistant (J&R Bossini, Singapore / Temp) 2019

• Senior Administrative Assistant (National University Hospital / Temp) 2006 Further Details

Citizenship: Singaporean

Language Written and Spoken: English, Chinese, Bahasa Malaysia and Cantonese

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