Executive Assistant, Admin and Office Management
Resume:
Resumé of Vera Anne Cortes / ************@****.*** / +63-927-***-****
VERA ANNE CORTES
** ***** **., *** ***********, Parang, Marikina City, Metro Manila ************@*****.*** +63-927-***-****
https://www.linkedin.com/in/vera-anne-cortes-b986811a0 SUMMARY
Experienced Executive Support Associate and Administrative Specialist. Proven ability in organizing employee engagement activities and Corporate Social Responsibility initiatives, project management, vendor and supply administration, office management procedures, and corporate travel management. An efficient and conscientious team player who is organized, attentive to detail, and the ability to prioritize work even under pressure.
EMPLOYMENT HISTORY
DJMV MANAGEMENT CONSULTANCY (Project Based)
Administrative Officer
July 2020 - Present
Management Consultancy, Urban Planning, and Environmental and Social Studies Act as the point of contact for all employees and support all staff, executives, and external stakeholders on overall administrative management and general office management. Manage HR and Admin queries. Handle inventory and procurement of office supplies and fixtures. Maintain and update company data base. Create, update, communicate and implement company policies and procedures. Create Employment Contracts of Employees. Handle the filing and maintenance of employees’ SSS, Philhealth and Pag-Ibig contributions, issues and concerns.
Key Accomplishments:
Created, updated, communicated, and implemented company policies and procedures
Created Employment Contracts of Employees (Regular and Project-Based Employees)
Streamline processing of administrative tasks including payment of government mandated contributions NOKIA TECHNOLOGY CENTER PHILIPPINES, INCORPORATED
Executive Coordinator
January 2013 –June 2020
Premier R&D Technology Center focused on Telecom-Based and Cloud Development Provided executive and admin support to the Head of Research and Development and the global Research and Development operations across multiple locations (Manila, Wroclaw, Ulm and Bangalore) and acted as point of contact to other internal departments and teams within the organization (local and global). Key Accomplishments:
Prepared online content management and updated the common repository of the team which resulted to efficient retrieval of project information to 90%
Tracked and monitored the status of Mandatory Training and Learning Index of both local and global members of the team in order to achieve 100% completion of internal training
Project Lead of the company’s Corporate Social Responsibility which earned the company a recognition as Employer of Choice and created a positive impact in the community
Supported and co-led site wide company events and employee engagement activities which increased productivity and retention of employees
Handled procurement, sourcing activities, negotiation and selection of goods and services and secure lower prices and created savings for the company
DKT PHILIPPINES INCORPORATED
Executive Assistant to the Country Director
Center for Innovative Social Marketing Campaign
June 2009 – December 2012
Provided executive and admin support to the Country Manager Key Accomplishments:
Organized and maintained a systematic admin processes and inventory management for an efficient retrieval of stocks
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Resumé of Vera Anne Cortes / ************@****.*** / +63-927-***-****
Developed and carry out an efficient and systematic documentation and filing system to protect sensitive data
Streamlined procurement management process flow and speed up procurement process for the timely delivery of marketing materials
PILIPINAS MAKRO, INCORPORATED
Executive Secretary to the President
Global Membership-Only Warehouse Wholesale Shopping Chain March 1998 – June 2009
Provided executive and admin support to the President. Acted as Point of Contact of the Executive Office to company executives, vendors, clients and global offices in Asia. Key Accomplishments:
Organized and maintained a systematic facilitation of the visa and immigration documents of expats to avoid penalty and expiration of visa
Ensured that all hotel bookings, domestic and international travel arrangements of all employees were accurately handled to avoid delay in their business travel
Negotiated hotel and travel rates which decreased hotel and air travel expenses VISAYAS GEOTHERMAL POWER COMPANY/
CALENERGY INTERNATIONAL
Executive Secretary
Generation, transmission, and distribution of energy October 1995 – February 1998
August 1994 – March 1995
Provided executive and admin support to the President. Acted as Point of Contact of the Executive Office Key Accomplishments:
Maintained a network with representatives of hotel chains and travel agencies to create deals that saved the company’s travel expense
Established a concise and accurate minutes of management meetings and summarized major points and action items
Designed a filing system for easy retrieval of documents which reduced file retrieval time MEAD JOHNSON PHILIPPINES
Senior Secretary
Leading Manufacturer of Pediatric Nutrition
March 1995 – October 1995
Provided executive and admin support to the Enteral Department Manager. Acted as Point of Contact of the Enteral Department Manager, Regional Sales Managers and District Managers. Key Accomplishments:
Developed and carry out an efficient documentation and filing system, maintained a clean and organized working environment which earned the department a recognition for the workplace 5S improvement and transformation
Designed an efficient method of communication to attend to the requests and requirements needed by the sales and marketing team
BOEHRINGER MANNHEIM PHILIPPINES, INCORPORATED
Executive Secretary to the Director of Marketing
Health Diagnostics, Medical and Pharmaceutical Company April 1989 – July 1994
Provided executive and admin support to the Director of Sales and Marketing. Acted as Point of Contact of the Sales and Marketing Division to company executives, medical representatives, doctors, vendors, clients and business partners.
Key Accomplishments:
Provided exceptional support to the Sales and Marketing team which increased the overall efficiency by 90%
Organized the yearly Sales and Marketing Conference; hosted and prepared the script for the Awards Night to recognize the hard work and achievements of the sales and marketing team which helped boost employee morale, improved motivation, and increased sales Page 3 of 4
Resumé of Vera Anne Cortes / ************@****.*** / +63-927-***-**** EDUCATION & CERTIFICATIONS
Bachelor of Arts, Major in International Studies June 1981 – April 1985 Maryknoll College (Miriam College), Quezon City
Career Development Course November 1986 – June 1987 Cora Doloroso Career Centre
7-Month Computer Secretarial Course
Personality Development Course
Corporate Image Course
TRAININGS & SEMINARS
Organization Title
LinkedIn Learning
March 18, 2020 Communicating with Empathy
March 18, 2020 Project Management Foundations: Requirements March 18, 2020 Teaching Online: Synchronous Classes March 17, 2020 Getting Work Done in Office 365
February 7, 2020 Microsoft Office: First Steps
Nokia Technology Center Philippines
October 25, 2019 Project Management for the Unofficial Project Manager July 10, 2019 Free Cash Flow: Introduction
June 20, 2019 Health Check Method Learning Session January 30, 2019 Sharenet IMS Migration Training
January 30, 2019 Introduction to SharePoint 2013
August 26, 2018 Digitalization Starter Kit
June 6, 2018 Mentor Best Practice Sharing
May 29, 2018 Scrum in Practice
May 27, 2018 General Project Management
May 22, 2018 Agile Software Development – Scrum
May 2018 Introduction to 0365
July 2016 Correct Purchasing Training
June – July 2016 Book Reading and Sharing of Insights: 7-Habits of Highly Effective People
May 2015 Getting Started with Excel 2007
May 2014 Lean Six Sigma for Beginners Legacy
Sept 2014 Mentoring Using Excel 2007
The Harry Pound Company
October 2016
Developing Excellence in Business Communication for Secretaries Pilipinas Makro, Inc.
September 14 – 16, 1998
Leadership Workshop for Supervisors
Ateneo de Manila University
Graduate School of Business
July 17, 18 and 25, 1998
The Professional Secretary
Covey Leadership Center
March 24 – 26, 1997
The Seven Habits of Highly Effective People
Resource Associates
June 28, 1996
Cross-Cultural Orientation
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Resumé of Vera Anne Cortes / ************@****.*** / +63-927-***-**** Compulab Training Center
October 16 – 21, 1995
Microsoft Windows 3.1, Advance and Basic Microsoft Word, Microsoft Excel and Microsoft Power Point
Institute of Advanced
Computer Technology
October 10 – 14, 1994
Microsoft Word 6.0 for Windows
Pacific Management Forum
October 7 – 8, 1993
Effective Business Communication (Oral and Written) Career Systems, Inc.
December 11 – 12, 1993
Effective Communication Thru Transactional Analysis
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