Document Control Manager
Resume:
MISIEL D. GANIA
SR. HR COORDINATOR
ADMINISTRATION / SECRETARY/DOCUMENT
CONTROLLER
An innovative HR professional with 14 years of experience in Gulf region.
- 4 years as Receptionist cum Secretary for Dubai Paradise Interior Designer & Contractor & Johnny Rockets
Restaurants.
- 5 years Document Controller cum Secretary for Al Habtoor Leighton Group LLC to QHSE Department and
eventually allocated to site for Quality Department.
- 5 years in Human Capital/HR Department with recent role as Sr. HR Coordinator.
Core Competencies
Immigration & Labour Office Support (GDRFA, MOHRE)
Knowledge of UAE Labor Law
HR & administrative Support
Secretarial & Office Management
Excellent Communication and Inter-Personal Skills
Team Leader
Document Control
Self-motivated, eager and goal-driven professional in the field of HR function and Labor Office and Immigration System
Result-oriented and dynamic person with knowledge in MS Office, MS Windows Applications, ERP, Wrench system, COINS & WATCH.
Have good communications skills, focused and efficient.
Professional, hardworking, team player and willing to undergo training and can work under pressure with minimal supervision of superiors.
Career Snap Shot
Nov 2015 to Sept. 2020
Sr. HR Coordinator in BIC Contracting LLC (Construction Company), Dubai, UAE.
Jan 2013 to Oct. 2015:
Document Controller in BIC Contracting LLC (Construction Company), Dubai, UAE.
Jul 2010 to Dec 2012
Secretary – QHSE Dept. BIC Contracting LLC (Construction Company), Dubai, UAE.
Aug 2006 to Apr 2010
Receptionist cum Secretary in Dubai Paradise (interior Designer and Contractors)
Personal Information
Address:
Dubai, United Arab Emirates
Phone:
E-mail:
************@*****.***
Date of Birth:
26th May 1982
Education
Bachelor of Elementary Education
2004
Board Exam Passer and Licensed
Techer in the Philippines)
SY: 2000-2004
Skills
Operating System:
Excellent
MS Office (Word, Excel, PowerPoint)
Excellent
COINS, ERP, WRENCH, WATCH &
PRIMAVERA
Excellent
Language
English
Fluent
Tagalog
Fluent
Visa Status:
Visit Visa
Page 2 of 3 Misiel Gania, [Contact: +971-**-*******, E-mail: ************@*****.***] CAREER GRAPH
Sr. HR Coordinator (HR/Human Capital
Dept.) Dubai, U.A.E. (Nov 2015 to Sep. 2020)
BIC Contracting LLC (BICC) (Formerly known as Al Habtoor Leighton Group LLC)
Construction Company
Managing time frame for applications and upload data for the (online) processing with various government departments in order to ensure legal compliance such as immigration visa renewal, visa cancellation application and profession change.
To oversee the database administration for ERP in order to gather data and produce reports as required.
Applying and coordinate the employment & residency formalities like medical checkup, visa stamping, and contract signing etc. with government affairs section.
Prepare HR related letters, memos, and certificates such as, offer letter, increment, termination, undertaking, NOC, etc.
Acting as timekeeper and managing tasks related such as: preparing timesheet and sending for approvals, uploading in the company system (Watch) and sorting all issues in regards of the discrepancies of employee attendance.
Assisting internal account (Human Capital) for their invoices.
Provide secretarial and administrative assistance to the line manager in order to effectively manage the confidential matters and internal communication system.
Assisting the communication process within the department in order to maintain coordination between functional streams.
Undergo training and can - Time to time assisting calls, queries of BICC staffs that needs work under pressure with immediate attention and assistance. minimal supervision.
To facilitate fast processing of employee requests in order to strengthen employee relations and improve employee welfare.
Coordinate with different sections to process employee requests and provide fast solutions.
Interact with employees in the helpdesks and reception to brief them about their employment issues and queries.
QA/QC Document Controller Dubai, U.A.E. (Jan. 2013 to Oct. 2015) Daman & Jewel of the Creek Project (BIC Contracting LLC)
Coordinate the receipt, recording, distributing and tracking of documents by proper verification to facilitate document control for the project site.
Perform the document control related to procedures in accordance with project filing index.
Manage the electronic document control management system (PRIMAVERA & WRENCH) assigned to the project.
Maintain and archive hard and soft copies of all technical and non-technical documents, contract, post-contract drawings, shop drawings, as-built drawings and all other project documents like meeting minutes, client and consultant correspondence, permits and govern approvals in order to comply with HLG’s standards on project documentation.
Generate weekly and monthly document control systems reports and highlight the status to the supervising manager in order to support adherence to Project schedules.
Prepare and submit Technical Submittal and Request for Information (RFI) to consultant for action and approval.
Prepare, submit Site Inspection Request, Material Inspection Request and Non- Conformance Report to consultant (SIR, MIR & NCR).
Received and distribute commented SIR, MIR & NCR to subcontractors and assigned Project Engineer.
Preparing the Daily Report for Consultant.
Assisting HR/Recruitment to arrange the interview for Laboratory Staff to be conducted by Materials Manager.
Page 3 of 3 Misiel Gania, [Contact: +971-**-*******, E-mail: ************@*****.***] Secretary
QHSE Dept. (BIC Contracting LLC) (Jul 2010 to Dec 2012)
Process all memos related to HR/site for further assistance after the approval of Director and updating the current staff trade and deployment list for Dubai and Abu Dhabi for every allocation/release memo made for Safety, Quality and laboratory staffs
Follow up and expedite priority items with relevant engineers and managers.
Manage the local and international call for laboratory staffs that are required to come back in their duty especially the needed one.
Coordinating with the site in-charge/site managers for any submittal (i.e. Monthly and Audit report for both Safety and Quality Department)
Maintain and update logs such as memos, leave requests and other documents related to Laboratory department.
Ensure all documentation is controlled in accordance with the company procedures for document control.
Assisting HR/Recruitment to arrange the interview for Laboratory Staff to be conducted by Materials Manager.
Receptionist cum Secretary
Dubai Paradise Interior Designer &
Contractor & Johnny Rockets Restaurants (Aug 2006 to Apr 2010)
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material
(pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Update calendars and schedule meetings
Receive, sort and distribute daily mail/deliveries
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Contact this candidate