Janine Joubert

Curriculum

Vitae

~ Objective ~

• Office and / or Administrative Manager

• Payroll and / or Personnel Manager

• Financial and / or HR Controller

To be part of a progressive team where creative thinking and collaboration solves problems

& contributes to the growth and well being of the company.

~ Experience ~

Possess 20 years’ + extensive experience within an administrative, payroll, financial & marketing domain. Here I learned and rendered my services in a robust but challenged labour solutions portfolio, with designated responsibilities to manage and lead with integrity and passion. I am dynamic and believe in empowerment

through best practice principals and team cohesion. The management methodology requires strong human

interaction and best practice technology, systems, policy and procedures but necessitates control through good relations and continuous assessments and / or evaluations. I have Managed / Supervised the following departments with pride:

*Finance *Payroll *Personnel *Recruitment

*Sales *Procurement *Operations *Accounts

*Marketing *Administration *Office & Reception

* Available on Request: Certificates, Recommendation Letters & Appraisals. Address •

25 John Grobler Str

Panorama

Bethlehem

9700

Cellphone • 060-***-****

Alternative

Number

• 058-***-****

Email

address

• adlg7d@r.postjobfree.com

~ Contact Details ~

JJ

Management in – Payroll, Finance, Administration & Human Resource

~ Personal Details ~

~ If your dreams don’t scare you,

they are not big enough ~

~ Computer / Software

Proficiency ~

1 = Basic; 2 =Fair; 3 = Intermediate; 4= Advanced; 5 = Expert IT Skills Matrix :

~ Achievements ~

~ Skills & Abilities ~

I am multi skilled with very good interactive

approachable abilities within the entire work force. It necessitates a person within this career

phenomenon to possess intrinsic knowledge over

the entire business as a role player to fulfill the desired company objectives. I am passionate

about my work with the required awareness,

consistency and authority to achieve the desired

outcome. I am a well-respected individual and

always tend to make a difference. A diverse and

adaptable person, but open minded for subversive

actions. I am flexible but assertive to detail and punctual in my approach to achieve goals. I

perform best when under pressure or with a strict

deadline. Working without Supervision - Working in a 24 hour operation - Working independently or as

part of a productive team. Outstanding

Organisational skills - Quick to grasp new ideas & concepts - Keen to develop new skills & expertise. Microsoft® Excel = 5, Microsoft® Word = 5,

Microsoft® Outlook = 5, Microsoft® Powerpoint = 5, Internet = 5, Email = 5

~ Educational Qualifications ~

Date of Birth •

7 February 1981 ( age: 38)

ID Number •

810-***-**** 08 2

Citizenship •

South African

Gender •

Female

Marital Status •

Separated

Children •

Three (Ages 14, 11 and 5)

Driver's License •

Yes code 8 (own transport)

Medical History •

Excellent Health

Religion •

Christian

Language •

Afrikaans & English

Hobbies •

Hiking, Writing & Gardening

Criminal Record •

None

Highest Grade • Grade 12 (Matriculated)

Year Completed • 1999

School • Goudveld High School

Subjects Taken • Afrikaans, English, Computer

Studies, Economics,

Geography and Business

Economics

Extramural Activities • Netball, Hockey, Athletics and Dancing

Higher

Education

•

Business Management, Accounting &

Bookkeeping • Microsoft Computer Course

(Advanced), Computer Principals & Logistics •

Behavioral Self Management, Time

Management, Human Progress Management

• Management Development Programme,

Communication in the office • Bookkeeping,

Cost & Accounting Management, Effective

Finance & Budgeting •

• Distinction in Business Economics 80% - 89%

•

Received 100 % in the Typing Olympiad (55 words

p/minute)

•

Received Silver and Bronze diploma in Poetry

writing

•

Poetry Institute of South Africa - Poem published in

'Stille waters' book

• Best Management Initiatives Award (2013-2014)

Able to manage more than 20 different contracts at a time, with a labour force of 600 people.

~ Employment History ~

~ References ~

(Starting with the most recent)

Wise Decision Maker - Punctual - Finisher - Trustworthy - Enthusiastic - Goal Driven - Creative - Problem Solver - Purpose Driven - Consistent - Responsible - Passionate - Dynamic - Resourceful - Hard working - Honest - Reliable - Dedicated – Professional – Achiever - Well Organized – Self Motivated - Leader

~ Motivation ~ JJ

My vision is to prosper and

strive towards continuous business

improvement. To be an integral part of a

dynamic institution where my enthusiasm

and hard work will lead to success. One of

my key point performance indicators is

specifically to focus on behavioral

management and must be a critical

performance management leading measure

indicator to emphasize the importance for

consistency, inspire through best practice

action and leadership, purposes driven

ideology to extort business desired results.

I possess and practice that sense of purpose

and it is my passion to make a difference. I

perform well under pressure, work well in a

team or alone and always eager to learn.

Currently looking to secure a suitably

challenging position, one that will make best

use of existing skills and experience while

enabling further personal and professional

development.

~ Winners never Quit & Quitters never Win ~

Please see attached list of duties

1 Name of Company •

Quantum Auto Spares

Position Held • Office Manager (Sales, Stock, Admin, Payroll, HR and Bookkeeping)

Business Operations • Motor Spares & Parts, Fitment Centre and Buy & Sell 2nd hand vehicles

Period Employed • From 1 Feb 2017 to current

During the period of February 2016 to January 2017 I was a business partner in Envirosave (Pty) Ltd (Recycling company) which, sadly, was not profitable.

2 Name of Company • UEA Group / KMA Holdings

Group of Companies - Kopano Manpower Agency (Pty) Ltd and UEA Trading (Pty) Ltd - (Previously known as Unico Employment) Position Held • Financial & Payroll Manager (HOD)

Business Operations •

Labour Hire, Recruitment & Staffing

Solutions

Period Employed • From 23 May 2006 to 31 Jan 2016

Reason for Leaving • Company Closure

3 H.A Steyn Group of Companies - A-Z Caterers, Klein Paradys Nursery, Igo (Including owner's personal & financial affairs) Position Held • Operational & Financial Controller Business Operations • Catering, Nursery, Nightclub, Farming Period Employed • From 13 Sept 2004 to 22 May 2006 Reason for Leaving • Better prospects offered at UEA / KMA 4 M.I.D Mining (Operational take-over from Ubuntu at ARM shafts. Business Operations • Mining Operations

Position Held • Shaft Accountant

Period Employed • From 17 Jun 2003 to 22 Feb 2004

Reason for Leaving • Company's contract terminated by ARM 5 Ubuntu Small Scale Mining (previously Naledi Mining) Business Operations • Mining Operations

(Sub-contractors for

African Rainbow Minerals)

Position Held • Data Capturer (2000 to 2001)

Promoted to • Site Accountant (2001 to 2003)

Reason for Leaving • Shaft take-over by M.I.D Mining 1 Contact Person • Attie Barnard

Company • Quantum Auto Spares

Designation • C.E.O

Contact Number • 072-***-****

2 Contact Person • Andre Van Den Heever

Company • UEA Trading (KMA Holdings )

Designation • C.E.O

Contact Number • 072-***-****

3 Contact Person • Francois Heyman

Company • UEA Trading / KMA Holdings

Designation • Financial Director

Contact Number • 082-***-****

4 Contact Person • Deon Fouchè

Company • Ubuntu Small Scale Mining

Designation • Mine Overseer

Contact Number • 072-***-****

~ Administrative & Office ~

~ Professional Skills ~ I’m a resourceful, hard-working, honest, reliable, enthusiastic and Dedicated Professional with outstanding management and organisational skills. Excellent administrative skills with advanced knowledge of Finances, Payroll, Human Resources, Accounting, Bookkeeping & Labour matters. I’m Quick to grasp new ideas and concepts and always keen to develop new skills and expertise. Able to work well both independently and as part of a productive team, demonstrating the motivation and multi-tasking abilities required to meet demanding deadlines while maintaining the highest of standards. Excellent People and communication skills, Willing to work overtime, if and when required. Articulate and proactive, combines a professional and confident approach with excellent interpersonal skills and can communicate concisely at all levels. I am a well-organized, self-motivated and pro-active person who takes absolute pride in my work.

~ Procurement & Recruitment ~

•

PA to the Director – Diarize appointments, Schedule meetings, accompany director to most meetings for minute taking, scheduling the directors day, etc.

•

Handling all correspondence to, and on behalf of the C.E.O (calls, letters & emails).

•

Data Capturing, Certification, Filing, Reception, Record keeping & General upkeep of the office, reception & garden.

•

Drafting, Implementing & Maintenance of: Letterheads, Templates

(letters, memo's, email signatures etc), Data & workflow sheets, Reports, Presentations, Profiles, Ledgers, Business cards, Marketing material etc.

•

Full management of the company office including permanent and temporary staff

•

Delegating daily tasks to the different departments (reception, admin, accounts, recruitment, marketing etc)

•

Assisting clients & contractors with queries & responding to any complaints.

•

Liaising between manager and other company executives, clients and prospective business associates.

• Preparation of weekly & monthly reports / presentation to Directors

•

Organizing company and departmental functions & team building events.

• Assisting owner in day to day ad hoc tasks

•

Ensuring that office is running smoothly and administering necessary tasks and duties to designated departments

•

Responsible for office keys, safe keys and open and closing of office everyday

• Handling & typing confidential Documentation for CEO & Directors

•

Compilation of company letterheads, business cards, marketing material, memo's & letters

•

Performing duties of high confidential nature requiring initiative, judgement and knowledge of both the company' policy and the Director's practices

•

Tender & Vendor Applications, Research, Follow up, Compiling required documentation & motivation records.

•

Generate & update company Presentations, Profiles, Purchase orders -and requisitions,

•Calculating Cost-and sale price for new projects

•Manage & control: purchases, stock, inventories & assets register

•

Effective Purchase order management; Financial cost controls; BBBEE management; client / candidate database

•

Ensuring that cost stay within annual budget & controlling costs against redundant cost centers daily

•

Consolidate monthly procurement reports, weekly spread sheets on placements, client information & labour figures.

•

Understanding & Researching each client's business and converting insights to help clients improve efficiency and performance

•

Maintenance of client standards and specifications; Client Liaison regarding quality issues relating to services

•

Management of Pricing system and changes thereof (incl contractors' pay rates, quoted rates to clients etc)

•

Identify new business prospects & potential clients; Constant competitor monitoring and evaluation

•Develop marketing plans, strategies and initiatives

•

Ensuring: Procedures are followed; Best cost to company (cost saving initiatives); Best price is sourced (price negotiation); complaints / queries are handled timeously

•Keeping an eye on the market & anticipating changes therein;

~ To whom it may concern ~ Firstly, thank you for taking the time to read through my CV. I am confident that my background and experience will indicate me as an appropriate match toward your company’s profile. I regard myself as having the ability to comfort, guide and provide a positive energy towards clients, suppliers and colleagues. Since I have a rather broad background with the various establishments where I have been employed, I am able to thrive under a broad spectrum of tasks and responsibilities and I never shy away from any new challenges. Through every responsibility, position, task or assignment given to perform, I have to the greatest and fullest of my ability, met each with diligence, passion, accuracy and punctuality. I am always willing to make myself readily and eagerly available to do what is required and I fully believe that I am a value to any company as I know what I am capable of, how far I can stretch beyond the ordinary requirements to get work done punctually and correctly and I am always the first in line with willingness to learn new things. I truly hope my resume contains within it the qualities and experience that you and your company are looking for, as I really merit the opportunity to hear positive feedback from your company soon. Sincerely,

Mrs. Janine Joubert (060-***-**** / adlg7d@r.postjobfree.com) or alternatively (058-***-**** / adlg7d@r.postjobfree.com)

~ Payroll & Human Resources ~ ~ Financial & Bookkeeping ~

•

Compiling & Implementing new spread-and datasheets, procedures, systems, structures & schedules (payroll, recruitment, bookkeeping, invoicing, time keeping, employee info, contracts, agreements, payment incentive structures) etc

•

Compiling & Managing employee's personal files, employment contracts, promotions, disciplinary documentation, working hours, leave schedules, overtime, sick leave, pay queries etc.

•

Handling all matters regarding: Salaries & Wages, Payslips, WCA, UIF, CCMA, Garnishee Orders, PAYE, Cashloans, Pay advances, Pay Queries, Deductions, Protective clothing, Hostel Accommodation, Travelling, Attendance registers, Contracts, Rate Adjustments, Promotions, Terminations, Warnings, Confirmation & reference letters, Record of service etc.

•

Calculation, Processing & Payment: Monthly payroll, Staff salaries; Employee wages; Commission; Pay advances; Expense claims; Allowances; Profit sharing etc. Releasing payment batches.

•

Assist HR Manager in all labour related matters; Compiling case files; Update relevant dept concerning changes within B.C.E act; Incident Investigations participation

•

Supervise, assist, motivate, consult & communicate with personnel; Handle complaints; Manage work standards; Disciplinary actions; Case management; Co-ordinate staff duties

•

Performance management & staff appraisals; Find solutions; Explore possibilities; Inspire confidence; Improve quality decision making, productivity & skills

• Managing company's finances on a daily basis

•

Maintaining all reports / statements for CEO and/or CFO relating all financial matters of daily, weekly and monthly operations.

•

Daily sheets for C.E.O: Services rendered, Labour figures, Daily expenses, Petty Cash and Representatives' activities & client feedback, along with any problems that may have occurred

•

Recon & Manage: Income, Expenses, Banking, Petty cash & allowances (Petrol, Cellphone, Entertainment, Marketing & Living out) etc on a daily basis

•

Compiling & Monitoring: Forecast, Cash flow projections, Budget and Expense reports. Supervision of accounting staff, Reporting on all financial matters, answering queries raised by Directors.

•

Reconciliation & Record keeping - Debtors, Creditors, General accounts, Statements, Banking, Invoices (incoming

/ outgoing) on Excel Spread sheets & hardcopy files.

•

Monitoring turnovers to increase profitability. Improve practices to reduce bottom-line expenses. Evaluation of departmental commitments

•

Monitoring and management of creditors and debtors and close liaison with both parties on payments made and received

•

Generating & Processing: Quotes, Invoices, Credit notes, Monthly statements, Payment batches etc

•

Monthly/Weekly: Forecasting, Income -and Cash flow statements, Labour figures, Cost figures & Profitability report

•

Cashbook balance, Budgets, Inventory, Salaries, Inter loan reconciliation, VAT, UIF,SDL & PAYE, Debtors & Creditors, Invoicing, Queries etc

Contact this candidate