Document Control Project
Resume:
Experience Summary:
Dynamic and Self Confident with Positive contribution in Project & QA/QC Documentation, offering 9 years & 8 months of impeccable experience in Power Transmission and Oil & Gas Projects, Quality Assurance, Quality Control of EPC Projects as Project Documentation Control Specialist.
Career Objective:
To work where I can use my skills with my dedication and skills as an Documentation Control Specialist and looking for challenging career which demands the best of ability to have career which help me to upgrade my current skills, and provides a scope for learning and implementing new technologies which will enable me to enhance and utilize my inherent abilities and skills successfully.
Education:
Higher Secondary from National Inter Collage Jaunpur, India - March’2006.
Diploma in (Mechanical Engineering) from Intellectual Institute of Management & Technology, India - 2009
Core Competencies:
In-Depth Knowledge of document management, transfer, preservation and maintenance
Familiar with the methodology and procedure of document management
Extensive knowledge of document control database systems
Possess excellent leadership and interpersonal skills for managing work and tasks
Excellent management, communication, organization and interpersonal skills
Proficient in using MS SharePoint, MS Access, MS Word, MS Excel, PowerPoint, Acrobat
Experience in the Middle East & North Africa with Large Projects
Ability to work in a diverse and multicultural environment
Computer Skills:
MS Office & Internet concepts.
Enterprise information portal (EIP) online database system.
EAlps (Engineering Activity level planning system) L&T software.
EDMS (Electronic Document Management System).
Career Highlights:
Hitachi ABB Power Products and Systems India Ltd. Raigarh Chhattisgarh India – Aug 2019 – Till Now
L&T Hydrocarbon Engineering Ltd. Surat India – Apr 2019 – Jul 2019 (4 Months)
Dodsal Engineering and Construction Pte Ltd. Algeria – Dec 2016 – Oct 2018 (1 year & 10 Months).
Larsen & Toubro Limited, India – Jan 2015 – Feb 2016 (1 Years).
Larsen & Toubro Kuwait Construction, Kuwait – Apr 2012 - Oct 2014 (2 year & 6 Months).
Larsen & Toubro Limited, – Ammonia Feed stock change over Project, India - Apr 2011 - Apr 2012 (1 year).
Larsen & Toubro Limited, India - Jan 2010 - Dec 2010 (1 year).
Employment history:
Employer: Hitachi ABB Power Products and Systems India Ltd.
Position: Document Controller
Project: 800kV, 6000 MW HVDC Raigarh & Pugalur Terminals
Client: Power Grid Corporation of India Ltd. (PGCIL)
Period: From Aug 2019 Till Now.
Significant Highlights:
Report to the Project Manager
Handling of all documents from internal and external suppliers.
Sending documents for information and approval both internal and end customers.
Sort, structure and put together the plant documentation, both electronically and paper.
Delivering tender documentation (bid submission) to customer with the inputs from lead engineers, tender leader and department heads.
Profile & upload drawing files, manuals, test reports, calculation etc. required for the bid-submission from internal and joint ventures into the database or common drive and various tools like PDL and Binder.
Organize the files in a folder – structure in the softcopy Binder.
Distribute the documents to various departments for review & approval.
Sending the documents by transmittal for customer review & approval
Maintaining all drawings/documents and incoming-outgoing documents for Civil & Electrical, HSE & Quality etc. as per the defined standards.
Examining documents, such as drawings, change orders, and specifications to verify completeness and accuracy of data. Confers with document originators or engineering liaison personnel.
Resolving any discrepancies in documents and compiling changes in the same.
Posting documents to computerized or manual control records, releases documents, and notifies affected departments.
Keeping & updating records with separately revision wise in the files with master & superseded stamped.
Controlling all type of documents as Isometrics, General drawings, Purchase requisition, Material requisition; all specifications and vendors drawings/documents.
Work involves maintaining data properly and compiling data from various sources to generate an accurate result.
Maintain document logs for correspondence, material approval submittals & RFI (incoming & outgoing).
Preparation of reports for the Superiors as per requirements related to the data.
Organizing & maintaining the filing system for the documents related to Technical Department.
Work involves maintaining data properly and compiling data from various sources to generate an accurate result.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Preparation of Inspection request for site disciplines and submission to the Client.
Preparing Project deliverable register and vendor deliverable register and maintaining all incoming and outgoing documents such as ITP, procedures, Test reports, Inspection reports.
Prepare inward and outward transmittal to client and maintain Logs.
Responsible for receiving and reviewing of all reports for its correctness, related to quality matters.
Updating of RFI Master Log, MRR, Drawing Register and Laboratory Test Logbook.
Preparation and updating of Preservation log.
Preparation of Loop package dossier.
I have to store and share project documents received from Vendor/Client/ 3rd party to project engineers and vise versa.
Preparation of Project Binders and submitted to client.
Living core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
Employer: L&T Hydrocarbon Engineering Ltd.
Position: Document Controller
Project: 3 Gas PDMs (HASBA & ARABI FIELD)
Client: Saudi Aramco (Arabian Oil Company)
Period: From Apr 2019 to Jul 2019.
Significant Highlights:
Report to the Project Commissioning Manager
Work involves maintaining data properly and compiling data from various sources to generate an accurate result.
Maintain document logs for correspondence, material approval submittals & RFI (incoming & outgoing).
Preparation of reports for the Superiors as per requirements related to the data.
Organizing & maintaining the filing system for the documents related to Technical Department.
Work involves maintaining data properly and compiling data from various sources to generate an accurate result.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Work involves maintaining data properly and compiling data from various sources to generate an accurate result.
Preparation of Inspection request for site disciplines and submission to the Client.
Preparing Project deliverable register and vendor deliverable register and maintaining all incoming and outgoing documents such as ITP, procedures, Test reports, Inspection reports.
Prepare inward and outward transmittal to client and maintain Logs.
Support PROJECT Control Dept. for preparing of Document Control procedures and numbering procedure; based on client contract documents and lead to implement the approved procedure to the project
Generating reports from system for engineering documents/vendor documents/construction documents
Employer: Dodsal Engineering and Construction Pte Ltd.
Position: Document Controller-QA/QC
Project: CSZCINA (GAS Reinjection compressor station)
Client: Sonatrach – SAP ARH ALGERIA (North Africa)
Period: From Dec 2016 to Oct 2018.
Significant Highlights:
Reports to the Project QA/QC Manager
Preparation of Inspection request for site disciplines and submission to the Client.
Distribution of Controlled copies drawings/documents to the site as per Document distribution matrix.
Maintaining record of review comments & approvals received from client & distributing to respective discipline for updating the drawing/document.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress. Working for Compiling & Filing works for Mechanical Completion Dossiers & Project Dossiers.
Organizing & maintaining the filing system for the documents related to Technical Department.
Work involves maintaining data properly and compiling data from various sources to generate an accurate result.
Maintain document logs for correspondence, material approval submittals & RFI (incoming & outgoing).
Preparation of reports for the Superiors as per requirements related to the data.
Controlling of Documents of QA/QC documents, in line with Document numbering and record control procedures.
Preparation of Submittals to the Client.
Maintain NCR and observations log, take corrective and preventive action to close the NCR.
Preparing weekly quality report and monthly quality report. Ensure all quality reports prepared and sent to H.O in time.
Maintain Site Observation log; ensure all site observation are closed in time.
Attend Quality meetings and resolve the Document related issues at site.
Preparing Vendor documents MRB, IOM, and Final Dossier submitted to client.
Follow-up vendors on their inspection notification.
Responsible for the preparation of the weekly and monthly reports will be responsible to prepare all
Required logs for the weekly and monthly progress report as per the management instructions.
Employer: Larsen & Toubro Limited.
Position: Document Controller-QA/QC
Project: STPP Power Project 2x600 MW
Client: Rajasthan Electricity Board
Period: From January 2015 to February 2016.
Significant Highlights:
Preparation of Inspection request for site disciplines and submission to the Client.
Preparing Project deliverable register and vendor deliverable register and maintaining all incoming and outgoing documents such as ITP, procedures, Test reports, Inspection reports.
Prepare inward and outward transmittal to client and maintain Logs.
Responsible for receiving and reviewing of all reports for its correctness, related to quality matters.
Updating of RFI Master Log, MRR, Drawing Register and Laboratory Test Logbook.
Preparation of Welder Qualification Test Plan, Welder Application form and WPQR, Welders ID card.
Preparation for Daily Fit-up reports, Daily Welding reports and internal cleaning reports.
All QC related documents properly keeping hard copy file and electronic file.
Knowledge of Quality Management System, Control of Documents and Quality procedures.
Maintaining record of all incoming & outgoing documents
On receipt of commented documents – forwarding to client, storing/stacking the same as per prescribed procedure/norms.
Receiving, processing & releasing all in-house developed documents. And forwarding to client for review, approval/acceptance.
Retrieving and issue of the documents as and when needed for reference purpose.
Maintaining Master copies in safe locker.
Maintaining the proper tracking for the documents submitting to the client.
Employer: Larsen & Toubro Kuwait Construction.
Position: Administrator / Document Controller – QA/QC
Project: Effluent treatment Facility & Early Production facility (EWSW).
Client: Kuwait Oil Company (KOC) Petrofac.
Period: From April 2012 to October 2014.
Significant Highlights:
Work involves maintaining data properly and compiling data from various sources to generate an accurate result.
Maintain document logs for correspondence, material approval submittals & RFI (incoming & outgoing).
Preparation of reports for the Superiors as per requirements related to the data.
Controlling of Documents of QA/QC documents, in line with Document numbering and record control procedures.
Distribution of Controlled copies drawings/documents to the site as per Document distribution matrix.
Maintaining record of review comments & approvals received from client & distributing to respective discipline for updating the drawing/document.
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress. Working for Compiling & Filing works for Mechanical Completion Dossiers & Project Dossiers.
Organizing & maintaining the filing system for the documents related to Technical Department.
Test Packs movement tracking and Daily updating for Test Package Master Register.
Preparation of Submittals to the Client.
Control all document & keep the document in proper manner to easy traceability.
Receiving all incoming documents and distribute through internal transmittal.
All out going documents maintain through external transmittals.
Maintaining Master list of Documents and updated regularly.
Maintaining of Mater list of all files department wise and updated regularly.
Maintaining the proper tracking for the documents submitting to the client.
Maintaining record of all incoming & outgoing documents
Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents.
Employer: Larsen and Toubro Ltd.,
Position: Document Controller
Project: Ammonia Feed stock change over Project.
Client: NFL / PDIL, India.
Period: From April 2011 to April 2012
Significant Highlights:
Overall control of all types of documents such as drawings, correspondences, material enquiries, technical specifications, internal memos, quotations, Purchase requisitions, Technical Queries and project procedures.
Distribution of drawings such as built & IFC, both in-house as well as vendor(s), to all disciplines
Overall control, preparation & distribution of IR & RFI [Inspection Request & Request for Information], RFC [Request for Clarification] & MAR [Material Approval Report]).
Maintaining Project QA/QC procedures/specifications, meticulously
Keeping and maintenance of information feedbacks from other projects.
Ensure distribution of documents/copies to concerned departments/division, as per the project requirements.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress. Working for Compiling & Filing works for Mechanical Completion Dossiers & Project Dossiers.
Preparation of Punch list as per company Standard
Coordinating of all quality control activities relevant to specific projects including inspection during fabrication.
Inspection of piping materials to ensure compliance to project specifications and Quality requirements.
In-process and final inspection of welding activities, i.e. fit-up, welds deposition and final visual inspection.
Conduct final weld inspection and request for NDE as per project specification test plan requirement.
Preparing test packages prior to hydro test.
Implementation & Monitoring of quality procedures and inspection & test plan.
Resolving technical related issues and coordinating with client.
Preparation of final inspection documents.
Control the drawings and maintain latest issues in site.
Preparing daily weld reports and requesting to NDT.
Preparation for Daily Fit-up reports, Daily Welding reports and internal cleaning reports.
Employer: Larsen & Toubro Limited.
Position: Assistant Document controller
Period: From January 2010 to Dec 2010
Significant Highlights:
Control all document & keep the document in proper manner to easy traceability.
Receiving all incoming documents and distribute through internal transmittal.
All out going documents maintain through external transmittals.
Routing of Transmittals for review and comments and then pass on to the Document Control Centre for incorporation of comments.
Maintaining Master list of Documents and updated regularly.
Maintaining of Mater list of all files department wise and updated regularly.
Updating of Inward / Outward electronic registers & scanning.
Maintain file/labeling/suitable title shall be given to each file/storing record safe manner and ensure all file are indexed.
Superseded document maintains separately.
Arranging temporary and permanent Gate Passes to the visitors and employees
Preparation of draft letters / replies etc.
Preparation of Meeting schedule and Meeting arrangements
Handling office stationeries and general office administration.
Preparing different type of documents & forwarding it to client through Transmittals.
Maintained storage of permanent documents, controlled documents.
Key-Skill
Excellent verbal and written communication skills.
Strong quality focus is a must and able to priorities tasks with minimal supervision
Ability to work well in a team whilst also independently using own initiative
Proactive with a high attention to detail
Strong personal leadership Project & QAQC skills.
Ability to build strong relationships across the business
Confident and articulate
Personal profile:
Date of birth: 25th Aug 1983.
Nationality: Indian.
Languages Known: English, Hindi, Arabic and Tamil.
Marital status: Married.
Passport detail: Passport # S9661985 valid up to April’21, 2029.
Contact number: +91 – 780*******, +91 – 639-***-**** (India)
Country of origin: India.
Yours Sincerely
Faizan Ahmad
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