LATIFA KOWSAR

Mobile: 968******* Email Id:adletq@r.postjobfree.com

Aspiring for a challenging role in a dynamic environment to learn and excel in Business Analysis, Business process improvements and where I can serve your organization and establish an enjoyable career of myself. SNAPSHOT

Functional Domain

Expertise

● Administrative support to all functional department,

● In house maintains (security, pantry & third party vendor management)

● Travels management,

● Vendor Management

● Preparing Comparative & PO, closing PO with Invoice.

● Settled vendor bills.

● Corporate connection handle - data card, mobile and lease line.

● Inventory management.

● Fixed Asset management

● Implement process and policy, Maintain MIS &Various report, PPT presentation.

● Compliance and timely renewal agreement for branches,

● Arranging & Renewal for TL & SE,

● Admin project for new office searching & renovation as per company guide line.

● Provide induction training to the new joinsees.

● Yearly Budget preparing and Maintain.

● interview scheduling, joining and exit formality,

● issuing offer letter, appointment letter, resealing letter,

● employee master data maintain,

● attendance and leave management

Application Expertise MS office, Word, Excel, Power point. ORACAL, Br.net, DMS, FAMS, SAP Key Skillset

● Implement vendor for organisation with comparatives rates.

● Arranging entire travel arrangement for employees for domestic & International tour.

● Bulk car & Bus arrangement.

● Inventory Management - Paper, Cartridge& General& Printing stationary,

● Dealing with fixed asset Manage with supply and services.

● Document Management,

● AMC contract with vendor.

● Invoice check and processing for payment, Petty cash handle.

● Coordinate with accounts dept.& cross check all the travel claims as per company policy.

● Zonal coordinator & maintain Admin related various MIS.

● Preparing quarterly presentation for admin expense to higher management.

● Preparing & analysing the admin budget for Organisation.

● Dealing with third party vendor for agreement & Payment.

● Dealing with lease line, data card and CUG connection.

● Project work handling – End to end new regional office prepair & shifting, Services centre prepair & shifting as per specific gudie line etc. WORK EXPERIENCE:

Employer Designation Duration

Sony India Pvt Ltd Facility cum branch admin Executive Jun 2018 - Continue SKS Capital & Research Pvt Ltd Executive Assistant Nov 2017 – Jun 2018 Lumino Industries Ltd, Kolkata Sr. Executive Admin & HR Oct 2016 – Oct 2017 Ujjivan Small Finance Bank Admin Executive Feb 2010 - Aug 2016 ZKL Bearing India Pvt Ltd, Kolkata Back office Executive Feb 2009 - Jan 2010 SUMMARY:

Working as a facility cum branch admin executive with – SONY INDIA PVT LTD

● Responsible for handling entire kolkata branch admin.

● Supervision of routine housekeeping, security, courier.

● Office maintenance – Upkeep & monitoring of Air conditioner, Gen Set, Printer, Photocopier, Scanner Etc.

● Cafeteria management including finalisation of vendor and ensure timely delivery, food quality (lunch and evening snacks).

● Office Stationary – Vendor finalisation in coordination with HO, Procurement, quality check and record keeping of issuance and stock.

● Travel & Hotel arrangement – Local Taxi, Hotel & BM’s travel – timely booking, coordination & follow up with vendors and HO and feedback collection and sharing.

● Support in vendor management, vendor selection processes, contract renewals, Timely payment and responsible for NDC, SOB etc.

● Invoice processing – Verification / Clearing of vendor bills / invoice as per valid vendor contracts/ agreements for HR & Admin vendors.

● Time office management – maintaining and upkeeping attendance records of all SID and all OS staff. Collating attendance input sharing with HO/ agency.

● Interview coordination – (SID & OS) Dealer meet, Promoter Day & Family day etc.

● Reimbursement – collating the claims including upcountry staff and checking the claims as per policy and obtain BM’s approval and forward to agency as per the timelines.

● Training coordination (HR & Product) -Room arrangement (audit & video), stationary, attendance, feedback collection and reporting to HO.

● Handling admin project related work – i.e, new regional office & services centre established as per company guide line.

● Handling end to end project work, handling query & resolved the technical issue with team. Working as an Executive Assistant with share trading company – SKS Capital & Research Pvt Ltd.

● Manage general office administration, facility management, procure work consumable items.

● Vendor selection & manage calendar & travel arrangement (Domestic & International)

● Biometric Attendance Check and update and leave and late mark update.

● Preparing Offer letter, appointment letter and confirmation letter for new joiner working as a Sr. Executive Admin and HR with Manufacturing & Project company - – Lumino Industries Ltd

● Responsible for the day-to-day general administration of the organization, assisting the management and supporting the staff team.

● Vendor negotiation, Vendor management and implement

● Preparing PO and comparative, AMC renewal.

● Inventory management, In house management along with Pantry, Security and Office boy.

● Management of complete recruitment life cycle for sourcing the best talent from diverse sources after identification of manpower requirements.

● Taking care of junior / Middle and senior level requirement.

● Arranging interview for candidates with respective department head.

● Biometric Attendance Check and update.

● leave and late mark update through Biometric.

● Monthly attendance checking and finalized all the attendance and sent it to accounts department for salary processes.

● Preparing Offer letter, appointment letter and confirmationletter for new joiners.

● Update Various kind of MIS (i.e. Employee master file, leave tracker, New joiner’s tracker, Employee resigned tracker).

● Many other HR related work (i.e. Arrange ID card, employee data base update).

● Ensure timely closure of exit formalities. Verified F&F processes of the resigned employees and submitted to accounts dept.

● Employee engagement activity (i.e. birthday celebration, any special day celebration at office etc.).

● Coordinating induction training to new joiners. Also, arrange different kind of training for employees.

● Focus on accuracy; excellent attention to detail, interpersonal and problem solving skills Methodical business professional offering 6.6 years of experience with a record of excellence in Ujjivan Small Finance Bank with Core Administration work.

● Implement various vendor for various work & Vendor negotiation, preparing comparative statement and purchase ordered as per best rate. Entire purchasing taking care by me for the organisation with best and competitive rate.

● Responsible for the day-to-day general administration of the organization, assisting the management and supporting the staff team.

● Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed. Provide administrative support for matters relating to the premises and operations including in-house office maintains (i.e: electricians, carpenter, plumber, painter), security, housekeeping, Pantry, office boy for entire east region.

● Maintaining various reports, MIS &outsource vendor register, along with renewal agreement.

● Coordination with various departments & Solving Queries.

● Assist with scheduling of meeting calendar management, travel coordination, document preparation and assisting with other needs in the office.

● Expert in computer knowledge - word, excel, PowerPoint, .pdf to .jpg file etc. Drafting official letters in English and Bengali.

● Arranging visa & travel tickets for Domestic & International tour. Train ticket & bus tickets also booking as per requirement.

● Handling courier vendor & negotiate with them with best rate & prepare yearly agreement.

● Renewal TL & SE for various location for branches and regional office for eastregion.

● Booking hotel at anywhere in India with corporate rate & also doing corporate tie-up for employees.

● Booking any kind of venue for meeting and award functions with corporate rate.

● Coordinate with bus vendor for regular office bus services for office staff. Maintain MIS, processing bill with their actual bills. Also, booked bulk buses & hired car for any event or any kind of corporate seminar. Negotiate with vendor for bulk booking & also prepare agreement with the vendor for yearly contract.

● Handling all the corporate connections (mobile & data card, lease line) and processes the payment.

● Processing the bills of the preferred vendors &outsource agencies as well as all the vendors in east regions.

● Tracking all the Administration related issues or complains & also to convey the same to the concerned person. Also provide induction training to the new employees.

● Soft copy agreement and compliances uploaded in DMS. Coordinate with landlords for renew rental & agreement.

● Purchase and maintain fixed asset. Organize for sale of scrap & fixed asset as per requirement.

● Dealing with Fixed Assets vendors for both supply & servicing of fixed assets. (Genesis Automation Services for Cash Counting Machine, Godrej for Safe Vault & Cease Fire for Fire Extinguisher, Delta for UPS battery).

● Maintenance & AMC of office equipment.

● Inventory management – Paper, Cartridge & general stationery supplies for office use.

● Zonal coordinator for east region for Administration department. Collecting data from all the stated admin preparing MIS and report to zonal head as well as national head.

● Coordinating with HR dept. related to various point regarding new and ex-employee’s FNF settlement and joining procedure.

1yr working as a back-office executive with Manufacturing company.

● To design and delivery the product information to the customer.

● To actively participate in customer handling and know their requirement.

● To give proper knowledge about the product to the customer. EDUCATION:

● Complete Post Graduate Diploma in Aviation, Hospitality and Travel Management from Frankfinn Airhostess Training Institute.

● Bachelor of Science - 2007 from Victoria Institution, Calcutta University, Kolkata, West Bengal. PROFESSIONAL QUALIFICATION

Worked with Galileo and Fidelio software.

Worked with IDS V4.1 Software.

Successfully completed First Aid Skill from St. John Ambulance Association.

Successfully completed cabin crew operation and other necessary services from Frankfinn Institute. Successfully completed aviation Hospitality and Travel management from Frankfinn Institute of Air Hostess Training.

MS office, Word, Excel, Power point. ORACAL, Br.net, DMS, FAMS, SAP PROFICIENCY IN LANGUAGES: English, Bengali, Hindi

PERSONAL DETAILS:

● Date of Birth: 29th Jan 1984

● Marital Status: Single

● Address: 24 Harish Sikdar Path. Kolkata - 700012

● Current Location: Kolkata.

DECLARATION:

The above statement is true to the best of my knowledge. LATIFA KOWSAR:

DATE:

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