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Assistant Office

Location:
Deer Park, TX
Posted:
April 03, 2021

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Resume:

Doreen Trevino cell – 713-***-****

adlefm@r.postjobfree.com

PROFILE

My career has consisted of the following positions: Office Manager/Supervisor, Executive Admin. Assistant; Project Secretary and Financial Assistant. I offer over 25 plus years of administrative skills. I am bilingual in Spanish with excellent interpersonal skills. I possess a positive work ethic and strong organizational skills. OFFICE / SOFTWARE SKILLS

Admin. Experience: 1990-2007 w/the Houston Police Dept. Lotus Notes / Outlook Ten-key by touch / 55 WPM / General office equipment Microsoft SharePoint Microsoft: Word, Excel, PowerPoint, Paint SAP Software-Read Soft Sales Force Abacus Law Software

School: Milby H.S., Houston, Tx. – High School Diploma Navision System PROFESSIONAL EXPERIENCE

Posting Specialist – United Site Services, Inc. remote from home (July 8, 2020- January 8, 2021 (contract)

Posting drivers’ routes on a daily basis, utilizing both Navision & Sales Force systems for 5 different locations throughout the United States.

Researched service one-time tickets. Reaching out to the operations, billing and other avenues to clear discrepancies.

Cleared error report tickets on a daily basis through research. Office/Quality Control Assistant – Liva Nova, Houston, Tx. (July 1, 2019 – April 8, 2020) (contract)

Reviewed purchased orders, daily against company’s SAP system to verify detailed order information.

Reviewed verbal daily telephone orders for accuracy. Admin./Accountant Assistant - Enteq Upstream, Houston, Tx. (April 2017 – Feb. 2018) (contract)

Assisted Controller and General Manager in administrative duties.

Assisted with accounts payable duties.

Electronically filed all documents once processed in appropriate file folders.

Front office duties: greet visitors, answer all incoming calls and process incoming/outgoing mail.

Ordered office supplies and catering for company meetings and special events.

Entered all invoices utilizing Global Shop software.

Journal entries.

Uber Driver – Uber, Houston, Tx. (Sept. 2016 – Mar. 2017) (part-time) Administrative Assistant – The Law Office of Marjorie Muniz-Monroy, Houston, Tx. (Nov. 2015 – Feb. 2016)

(contract)

Opened and closed law office daily and answered all incoming calls.

Processed & faxed all Letter of Recommendations & Bonds to various courts.

Maintained account receivables & updated client contact information utilizing QuickBooks

Entered and updated new client information utilizing Abacus software. Financial/Admin. Assistant - Aramco Services Company, Houston, Tx. (Dec. 2014 – Aug. 2015) (contract)

Provided financial support services for the Road to Success Program.

Processed reimbursements for international college students’ attending U.S. college universities.

Responsible for paying college student tuition utilizing SAP software.

Maintained financial electronic files for each student.

Updated database with new incoming students’ basic information; processed all terminations.

Processed students’ travel yearly requests.

Project Secretary Assistant – Ventech Engineers Int’l., Pasadena, Tx. (Jul. 2013 – Sept. 2014) (contract)

Administrative support to the company’s Construction Manager & Traveler Coordinator when needed.

Document Control for the company’s Vessel Fabrication projects.

Maintained project drawings/filing system and update project documents as requested.

Generated and submitted transmittals for drawing approvals for Client Approval/Squad Checks and Construction.

Generated Purchase Requisitions for Paint and sandblasting; Inspection Testing and Stress Relieving.

Compiled and reproduced documents for project information packages/binders & assist to compile data books.

Generated Travel Expense Reports on a monthly basis. Assist with travel reservations. Administrative Assistant – Kaneka North America, Pasadena, Tx. (Mar. 2012 – Jul. 2013) (contract)

Administrative support to the Modifier Production Manager and Safety/Health & Security Director.

Provided administrative support of a polyimide film manufacturer company.

Updated the company’s Operating Procedure Manuals utilizing 2010 MS SharePoint.

Generated Purchase Requisitions and goods receipts utilizing SAP software.

Researched and submitted Material Safety Data Sheets (MSDS) into company’s database. Executive Secretary – Houston Wire & Cable Co., Houston, Tx. (May 2011–Aug. 2011) (contract)

Assisted the President and corporate executive staff with administrative support.

Set-up group phone conferences and luncheons & Filed weekly and monthly financial reports.

Arranged travel arrangements and maintained calendar meetings and conference room bookings.

Entered monthly data entry financial reports utilizing MS Excel spreadsheets. Executive Assistant – Ref-Chem, Pasadena, Tx. (Jan. 2011–Feb. 2011) (contract)

Coordinated travel arrangements for Chief Financial Officer (CFO).

Answered and screened incoming calls for CFO and Vice Presidents.

Assisted with editing or creating documents using MSWord and Excel.

Opened, sorted, and distributed incoming correspondence, including faxes and emails.

Coordinated group meetings, video conferences. & handled confidential communications with discretion. Office Manager - Plant Engineering Services LLC, Pasadena, Tx. (Nov. 2007-Dec. 2009) (full-time)

Managed all office and facilities operations daily.

Acted as an HR Assistant and Benefits Administrator for all new employees.

Coordinated and registered all safety training courses and drug screenings.

Processed receivables for all safety equipment, apparel and office supplies.

Scheduled and coordinated group meetings, luncheons and phone conferences.

Assisted Document Control with copying, distributing and filing incoming and outgoing correspondence.

Coordinated travel reservations for all office personnel and executives.

Coordinated with in-house and outside IT professionals to ensure property functioning of computer systems and phone equipment.

Coordinated all Transportation Workers Identification Card (TWIC) certifications.

Maintained all vehicle logs and maintenance related issues. Various Administrative Positions: City of Houston - Houston Police Dept., Office of the Chief of Police (1990-2007)

(full-time)

Positions Held:

Office of the Chief of Police (Harold L. Hurtt) – Admin.Assistant Burglary & Theft Division - Office Supervisor

Office of the Chief of Police (Clarence Bradford) – Admin.Assistant Criminal Investigations Command - Executive Secretary Criminal Intelligence Division - Senior Secretary

Computer Services Division – Data Entry Clerk

Records Division - Records Clerk

Page 2-Doreen Trevino



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