Executive Profile

● Top-notch assistant with ** year of experience managing business relations and special projects at the senior management level. Serve as primary point of contact between management, sales teams, personal, clients, and vendors. Maintain good communication skills, problem resolutions abilities, and a high level of confidentially.

● Strong organizational skills reflecting ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

● Ability to organize a daily workload by priorities.

● Proven expertise in plant internal audit by providing an independent and objective evaluation of the organization’s adherence to operational and financial.

● Results driven achiever and an effective team player with exceptional interpersonal skills.

● Demonstrated proactive approaches to problem solving with strong decision-making capability.

● Good exposure and hands on experience in advance excel and making reports.

● Good leadership and managerial skills.

Education & Credentials:

● MBA (HR & Finance) from MDU in 2014 with 72% (Regular)

● P.G.D.C.A. (IT) from MDU in 2005 with 70% (Regular Classes)

● BA (Psychology) from MDU Rohtak in 2004 with 60% (Regular) International Exposure:

● Visited Samwon Industries.co.ltd. South Korea for technical assessment before joint venture with Samwon.

● Visited Exeed South Korea CNC springs making machines. Professional Enhancement / Certifications:

● Proficiency in MS Office and Google sheets

● Working knowledge of Telly, ERP, Fox

● Certified Internal auditor of IATF 16949-2016

● Certificate in an Advance Excel from MACE

● Certificate in Accounts and Computer from ICA

Professional Experience:

My extensive experience with assisting the Management, Operations and Admin has given me an exposure to understand Executive Assistant to Managing Director – Helical Springs Private Limited June 2015 till now

Job Profile - Executive Assistant to MD

Designation - Assistant Manager

Executive Assistant Duties:

● Arranging meetings, recording with supporting data along with closely monitoring of production planning and quality control and supply chain activities.

● Through Calendar management, organizing various meetings and disseminating those minutes for transcribing and distributing to concern.

● Maintaining and constantly improve processes for MIS reporting

● Preparation of techno-commercial proposals with the help of strong negotiation and bargaining skills

● Comfortable in a multitasking environment and role.

● Be at ease with technology and open to new ways of working.

● Forward looking thinker, who actively seeks opportunities and proposes solutions.

● Flexible and adaptable to internal/external environment. Special projects assigned by Top Management:

Plant head/Factory Manager

● At Manesar city, started two small plants of tension & torsion springs where I focused on providing support start to end users addressing functional issues, operations, reporting, processes, training and data integrity.

● I was serving as the primary point of contact for internal and external constituencies on all matters pertaining to the manesar’s two plants. As role of Plant head/Factory Manager of two springs manufacturing plants, handled strength of 70 Manpower.

● Serve in a vital role in 5S Safety activity and got the award also.

● Planning manufacturing activities on a company-wide scale through effective utilization of resources. Ensure the delivery of industry- best practices while upholding company standards and compliances. Assess the production reports and monitor the progress in accordance with production schedules.

● Implement methods to ensure low cost production for the company by incorporating labor savings, purchase savings and inventory management.

Notable Accomplishments:

● Planning, coordinating and ensuring that the customer’s given schedule is followed and respected.

● Communicating directly, and on behalf of the MD, on matters related to planning change or initiatives.

● Researching, prioritizing and following up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determining appropriate course of action, referral, or response.

● Providing leadership to build relationship crucial to success of the organization, and managing a variety of special projects for the Managing Director, having organizational impact.

● Administrating correspondence, managing incoming calls, and prioritizing phone messages, emails. Handling all calls and visitors with grace, sophistication and professionalism.

● Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.

● Supporting the management in industry and current environment analysis relevant to the business. Attending critical business meetings along with the MD and ensure timely closure of key action points.

● Providing expert problem management support to difficult, high profile customer issues and ensuring root-cause analysis being conducted and a corrective action plan followed through with any learning applied for future benefits.

● Working as an accountant, handled all debit and credit notes, account reconcile, customer follow ups, maintain file management, invoicing, ledger, financial account statement, customer accounts. Analysis of daily billing of Transport, daily expenses, outsources billing, customer delight expenses. Since June’16-Oct’20 with Helical Springs, Manesar, Gurgaon as an Executive Assistant to MD cum Plant head Helical Springs is a leading manufacturer of springs in India with a 40 year history focused on the automotive sector. With 03 locations in Manesar and one location in Aurangabad. Customers include Hero Motor Corp, Honda, Bajaj Auto, Suzuki, RICO, Munjal Showa, Setco, Endurance etc.

Mar’14-Jun’16 with Jain Industries Products, Rohtak as an Executive Assistant to MD JIP is a well established name in the manufacturing of portable genset parts. They are an O.E.M supplier for HONDA Siel Power products limited. They are supplying pressure die casting components, Fly wheel assemblies, Lifter valves, Shafts, Rotor Shafts, Adjuster Tappets, Dowels, Dowels Pins, Bushes, Studs, Hex and flange bolts and nuts. April’12-Mar’14 with Lakshmi Precision Screws Ltd, Rohtak as an Executive Accountant LPS is listed in Trade India’s list of verified offering supreme quality of high quality industrial Nuts, Slotted Round Nuts, socket head cap screw etc.

Special Achievement

● Managed two plants of Tension & Torsion springs. I 2018 -20

● Cluster officer of ACMA. I 2018 – 20

● Chairperson of POSH. I 2018 – 20 (Yashashish Foundation)

● Production Planning and Control

● Internal Auditor

● Member of CFT for Projects – New plant development, New machinery or equipment purchase

● Member of various occasion selection committees.

● MIS

Skill Set:

● Business Planning and Forecasting

● Project management

● Reporting & Documentation

● Resource Optimization

● Business functions monitoring

● Quality Focus

● Self Confidence and presentation skills

● Decision making

● Time Management

Awards:

● Received ‘Women Excellence Award’ from ACMA summit and awards, Pune 2019.

● Received ‘Best Presentation award’ from ACMA summit and awards, Sonipat 2019.

● Received ‘Best student of the year’ from Institute of computer & accountancy in 2014. Personal Dossier:

● Date of Birth - 15th March, 1984

● Language Known - Hindi, English & Punjabi

Kiran Jha

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