Executive Assistant Administrative

SHERRIE A. GRAVES *** Blythecreek Drive, Blythewood SC 29016

email: ********@*****.*** Cellular: 678-***-****

CORE COMPETENCIES

** ***** ******** ************ **********

** ********** ***** **ecutive, Secretarial and Administrative Support

17 years of budget, AP/AR experience

5 cumulative years Human Resource experience

3 years Pharmaceutical industry experience in an SCM environment.

1 Year supervisory experience

1 Year Facilities management experience

3 years Surveymonkey experience

TECHNICAL EXPERTISE: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and MS Teams); Google including Google Docs and meetings; Macromedia Contribute3 Web Design software experience. PaymentNet, ePrism, Concur, iDesk, SharePoint, Beacon, and DocuSign programs.

EXPERIENCE

Laboratory Corporation of America 09/19 – Present

Legal Executive Assistant to General Counsel (Work from Home)

Research Triangle Park, North Carolina 27709

Responsible for formatting, proofreading, and editing Master Service Agreements (MSAs).

Process expense reports for 11 attorneys and General Counselor via PeopleSoft System.

Daily track and log PTO using SharePoint.

Intercept and distribute incoming mail; prepare outgoing mail and packages for shipping.

Heavy calendar management via MS Outlook.

Coordinate travel arrangements, domestic and international, using Concur; create trip itineraries.

Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of General Counselor and corporate attorneys.

Maintain comprehensive and accurate corporate records, documents and reports using MS Word and Excel.

Skilled use of standard office equipment including but not limited to copiers, fax machines, AVAYA telephone system and meeting A/V equipment.

Order supplies.

Merck Manufacturing Division 07/18 - 09/19

SOP Administrative HR Specialist, (contractor)

Wilson, North Carolina 27689

Create, format, and proofread SOP drafts in MIDAS system in compliance with cGMP and GDP guidelines.

Create Set-Up Sheets, Job Aids, forms, flowcharts, and attachments; archived in MIDAS and the SFRS electronic storage systems.

Train front-line warehouse supervisors on SOP creations and processing.

Perform weekly and quarterly SOP audits.

Maintain comprehensive and accurate SOP documents, corporate records, and reports.

Perform formal HR metrics for executive meetings.

Interpret and adhere to federally regulated pharmaceutical guidelines.

Record completed training in myLearning system for site employees.

Achievement: successfully identified need for several Six Sigma safety protocols implemented throughout the site.

NC Department of Revenue 08/17 - 07/18

Executive Assistant to Chief Financial Officer

Raleigh, North Carolina 27610

Process daily financial instruments to pay expenditures, taxpayers, and vendors.

Answer incoming department phone calls, forwarded to appropriate staff, and prepare messages as required.

Heavy calendar management via MS Outlook.

Intercept and distribute incoming mail; prepare outgoing mail and packages for shipping.

Coordinate travel arrangements (domestic and international) using Concur; create trip itineraries.

Utilize BEACON system to track PTO for department staff.

Accountable for employee adherence to the Telework Policy by ensuring home office inspections are conducted and annual renewals are submitted on time; utilized Access database to complete.

Perform office tasks including maintaining records and ordering supplies.

Maintain comprehensive and accurate agency records, documents and reports using MS Word and Excel.

Weekly updated department intranet website using Macromedia Contribute3 web design software.

The News & Observer 12/14 - 06/17

Executive Assistant to President

Raleigh, North Carolina 27601

Coordinated complexed travel using third party vendors such as Concur, Travelocity and Expedia.

Heavy calendar management between various time zones via Google system.

Coordinated town hall, editorial and quarterly committee meetings; A/V setup, itineraries, and handouts.

Completed executive expense reports via PeopleSoft e-procurement and ADP.

Performed annual budget forecasts; completed monthly budget variance summaries.

Intercept and distribute incoming mail; prepare outgoing mail and packages for shipping.

Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of President and other executives as needed.

Maintain comprehensive and accurate corporate records, documents and reports using MS Word and Excel.

Screen incoming president phone calls; forward as necessary to appropriate staff, and/or prepare messages as required.

Skilled use of standard office equipment including but not limited to copiers, fax machines, and AVAYA telephone system.

Used Google Forms to initiate tracking of employee requests for contests, prizes, and ticket giveaways.

Conducted annual United Way contribution events including soliciting vendor support for prizes.

Order supplies.

Facilities Manager 01/17 – 06/17

(Inherited role due to workforce downsizing)

Supervised team of two maintenance technicians.

Conduct formal performance review, disciplinary actions, and development planning.

Ensure compliance with all building safety and security protocols.

Conducted annual contract negotiations including food vendors, security, sanitation, landscape, and snow removal.

Responsible for purchase of building material and maintenance supply inventory as required.

Coordinate system repairs and monitor system performance as needed.

Robert Half Agency 04/14 – 12/14

EA/HR Office Manager (Contractor)

Charlotte, NC 28277

Answer incoming department phone calls, forwarded to appropriate staff, and prepare messages as required.

Intercept and distribute incoming mail; prepare outgoing mail and packages for shipping.

Heavy calendar management via MS Outlook or Google

Coordinate travel arrangements (domestic and international) and create trip itineraries.

Coordinated complexed travel using third party vendors such as Concur, Travelocity and Expedia.

Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of executive staff as requested.

Maintain comprehensive and accurate corporate records, documents and reports using MS Word and Excel.

Skilled use of standard office equipment including but not limited to copiers, fax machines, AVAYA telephone system and meeting A/V equipment.

Order supplies.

United Parcel Service 01/13 – 04/14

HR Workforce Development Administrative Assistant III

Atlanta GA 30328

TSA SME; audit and submit airport employee applications in compliance with Transportation Security Administration (TSA) regulations via Middleware software program.

Process expense reports for executives via PeopleSoft.

Intercept and distribute incoming mail; prepare outgoing mail and packages for shipping.

Heavy calendar management via MS Outlook.

Coordinate travel arrangements (domestic and international) and create trip itineraries.

Coordinated complexed travel using third party vendors such as Concur, Travelocity and Expedia

Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf executives.

Maintain comprehensive and accurate records, documents and reports using MS Word, Access, and Excel.

Skilled use of standard office equipment including but not limited to copiers, fax machines, AVAYA telephone system and A/V equipment for meetings.

Order supplies.

Waters Organization Staffing Agency 01/12 – 01/13

Executive, Administrative Assistant and Data Entry Clerk (Contractor)

Dunwoody, GA 30338

Answer incoming department phone calls, forwarded to appropriate staff, and prepare messages as required Intercept and distribute incoming mail; prepare outgoing mail and packages for shipping.

Heavy calendar management via MS Outlook and Google systems.

Coordinate travel arrangements, (domestic and international) and create trip itineraries.

Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on behalf of executive and staff as requested.

Maintain comprehensive and accurate records, documents and reports using MS Word and Excel.

Skilled use of standard office equipment including but not limited to copiers, fax machines, AVAYA telephone system and meeting A/V equipment.

Performed switchboard tasks and distributed messages as required.

Order supplies.

InterContinental Hotels Group 09/07 – 08/11

HR Comp & Benefits Administrative Assistant

Atlanta, GA 30346

Answer incoming department phone calls, forward to appropriate staff, and prepare messages as required.

Coordinate travel arrangements, (domestic and international) and create trip itineraries.

Coordinated complexed travel using third party vendors such as Concur, Travelocity and Expedia

Heavy executive calendar management between various time zones via Google.

Meetings held with over 50 HR administrators to coordinate annual company-wide Benefits and Health Fair events.

Intercept and distribute incoming mail; prepare outgoing mail and packages for shipping.

Track staff PTO using Oracle server.

Coordinate quarterly committee meetings; set up of A/V equipment, created attendee handouts, type minutes and distributed final to attendees.

Created formal Job Descriptions, job evaluations, perform job analysis and exempt tests; compiled and reported HR metrics as required.

Participated in formal HR audits.

Created Google Docs Comp & Benefits month-end report template for international use by HR staff.

Track and recorded executive expenditures using PeopleSoft; prepared various other AR/AP financial reports.

Relocation and Executive Platinum Benefits Policy manager. Updated annually as required.

Annually created online health and wellness and program effectiveness surveys using Surveymonkey.

Achievements: Successfully executed 125 Job Evaluations; 1st Annual Health Fair at site.

EDUCATION

Strayer University, Lithonia GA 04/12 – 05/15

Master of Science

Human Resources Generalist

3.667 GPA

Brenau University, Gainesville GA 01/06 – 12/11

Bachelor of Science

Human Resources Management

3.4 GPA

CONTINUING PERSONAL DEVELOPMENT

American Society of Administrative Professionals (ASAP) 12/20 – Present

Pursuing Professional Administrative Certification of Excellence (PACE)

Expressive Leaders Toastmasters International 07/20 – Present

Public speaking development. Paid membership

Volunteer Employer Support of the Guard and Reserve (ESGR) 05/20 – Present

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