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Executive Assistant Office

New York, NY
85,000 USD Annual
March 31, 2021

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*** **** **** **., *** York, NY



Biolumina, New York, NY December 2019-October 2020 Executive Assistant, Pharmaceutical Advertising Agency_Omincom

• Travel & Expense pre Covid-19, Heavy Calendar Management, Organized Workshops & all ad hoc projects

Robert Half Office Team – Temp Assignments, New York, NY October 2018 - November 2019 Executive Assistant including Grant Thornton, Sotheby’s Real Estate

• Travel, expense and calendar management, compliance, due diligence, personal assistance as needed

Sudler & Hennessey, New York, NY March 2018 – August 2018 Executive Assistant, Pharmaceutical Advertising Agency_WPP

• Provided administrative support for President, Sudler NY/SentrixHealth, Creative and Account Team

CTPartners / DHR International, New York, NY January 2015– October 2015 Executive Assistant/ Project Manager, C-Suite Recruiting

• Supported Global Head, Real Estate Practice and team, extensive travel, highly confidential communication

Morgan Stanley, New York, NY October 2006 – January 2015 Executive Assistant, Morgan Stanley FID

• Provided comprehensive administrative support to 3 Managing Directors, 6 Executive Directors, and 12 direct reports, plus staff of up to 50 consultants in Commercial Real Estate Lending group

• Coordinated domestic/international travel arrangements, ensured that passports & visas in order, prepared detailed travel itineraries including hotels, ground transportation, dining engagements, meetings, conference rooms, and purchased currency

• Expedited all expense reports in addition to backing-up other administrative assistants for travel and expense as needed

• Managed calendar updates for all client and internal meetings, scheduled all Local Credit Committee meetings for approvals on all new loans daily

• Compiled and notarized signature pages for 12 securitizations including approximately 600 loans per annum, monitored title searches and closings, served as liaison for department with escrow companies, major and minor law firms plus due diligence vendors on all loans

• Processed all vendor invoices for two cost centers including all legal bills and due diligence fees

• Completed on-boarding and releasing staff of outsourced consultants, vendor payroll and contracts, assisted with new hires and exit logistics including re-organizing desks, phones, and data mining

• Coordinated special events/parties including the MS events for several years at Mortgage Bankers Association, served as the onsite point person including greeting and verifying attendees upon their arrival, managed client meeting schedules for all originators attending including full two-day schedules and suites

• Organized three-day client ski event at Snowbird, Utah including handling invitations, transportation/accommodations plus meals, shuttle services, lift tickets, restaurants, menus, and programs

• Planned closing dinners including selecting restaurants, planning menus, purchasing floral arrangements, gifts, and coordinating private cars/hotel arrangements for clients

• Arranged all details for national department event, three days in NYC for 70: conference, dinner, golf, lunch

• Scheduled FINRA continuing education and filed U4/U5’s as needed, plus all personal assistance requested

World Jewish Congress, New York, NY October 2005 - October 2006 Executive Assistant to Secretary General, International Non-Profit

• Handled extensive domestic and international travel arrangements and obtained visas, hotel, ground transportation, coordinated complex calendar of appointments, organized Global Board meetings including hotels, meetings, all catering services

• Served as liaison for four legal firms including communicating highly confidential information

• Updated policies and procedures bibles as directed for the organization

• Assisted the Director of Administration with processing grant proposals and agreements, prepared presentations, correspondence, reports, and memos

• Accurately screened time-sensitive telephone/teleconference calls

• Updated and maintained comprehensive electronic contact and mail databases

• Purchased all office supplies as well as managed/organized the supply closet

• Rented, furnished, and maintained corporate apartment, as well as renovated the New York HQ Office

Hospice of New York, Long Island City, NY June 2003 - April 2005 Executive Assistant to Director of Volunteers and Volunteer Coordinator

• Created press releases resulting in a volunteer increase, wrote and produced semi-annual volunteer newsletters

• Worked closely with web design firm concerning the company website

• Assisted with community outreach campaigns

• Coordinated visiting schedules for entire volunteer home care and vigil volunteer group

• Served as Health Team Member for full patient census along with medical, psychological and pastoral professionals – attended weekly staff meetings where each patient was discussed in detail

• Responsible for Health Department documentation for volunteers, updated all volunteer hours in database for Medicare reimbursements, retrieved and processed daily call reports.

• Organized 15-hour volunteer training schedules, produced notices, memos, and reports for the department EDUCATION &


Marymount Manhattan College, Certificate in Medical Administration City College of New York, coursework toward Bachelor of Business Administration Registered New York State Notary Public


Mac and PC proficient; Zoom, WebEx, Teams, Microsoft Word, Excel, PowerPoint, and Outlook, Concur

[both travel and expense], Adobe Photoshop and Illustrator, Ariba, t360, MyTime, SMAART, RMS, MER, Ettach, Extensity, Cliqbook, ServiceNow, CoreTech, Encore, Salesforce, JDE, Chrome River, Cognos. Dynamix, Paige



As a mature seasoned professional, I am proactive and focused with excellent computer, language and interpersonal skills. Highly attentive and responsive, bringing a wealth of varied experiences to the table. Previously supported senior executives as well as junior staff in high-pressured environments with extraordinary attention to detail. Extensive calendar management, travel and expense expertise.

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