Executive Assistant Office

Amanda Bolado

858-***-**** **************@*****.***

PROFESSIONAL EXPERIENCE

Codex DNA San Diego, CA August 2020 – Present

Executive Assistant to CEO and VP of People + Culture

● Assistant to all Senior Executive employees (7)

● Manage and arrange travel coordination; reconcile all travel/meeting expenses

● Manage multiple calendars; coordinate conference calls

● HR Coordinator for all on boarding and termination of employees, Benefits Coordinator, ICT Training for New Hires

● Handle all on and offsite company events for Holiday’s and company fun days

● Responsible for BOD meetings, electronic board documents, Powerpoint presentations, Employee filing, faxing, copying and other administrative duties

● Compose all correspondence/reports/financial/new hires and terminations for VP’s approval

● Ensure all deadlines and incoming requests for VP are met

● Perform administrative duties and maintained extensive interaction and frequent communication with all employees to keep the People + Culture environment that was expected from executives

● Office Management duties

iAnthus Capital San Diego, CA January 2019 – August 2020 Executive Assistant to Senior VP

● “Gate Keeper” of all incoming/outgoing emails and phone calls

● Arrange extensive travel coordination; reconcile all travel/meeting expenses

● Manage multiple calendars; coordinate conference calls

● HR Coordinator for all on boarding and termination of employees

● Project Management of all commercial acquisitions/property permits/city permits/renovations

● Responsible for meeting minutes/sales reports/quarterly reports/notarizing/filing, faxing, copying and other administrative duties

● Compose all correspondence/reports/financial/new hires and terminations for VP’s approval

● Ensure all deadlines and incoming requests for VP are met

● Perform administrative duties and maintained extensive interaction and frequent communication with clients in all phases of Business Transactions

● Office Management duties

PacVentures San Diego, CA November 2014 – January 2019 Executive Assistant to CEO

● “Gate Keeper” of all incoming/outgoing emails and phone calls

● Managed multiple calendars and ensured organization with coordination of executives

● Arranged all travel/expense reports for both business and personal trips

● Performed all administrative duties including coordinating and scheduling all client meetings, creating travel itineraries, and handling all office relations

● Handled CEO’s expense reports for both PacVentures and his direct managers

● Managed all loans for Acquisitions of properties

● Notarized/filed/distributed all loan documents accordingly

● Assured discreet handling of business and maintaining HR office policies

● Managed and organized all contracts: Construction/Leases/Tenants

● Composed all correspondence with investors and clients for CEO’s approval New York Life Brea, CA August 2011 – October 2014 Executive Assistant to Managing Partner

● Advised clients on products and ways to manage their finances by providing products that could assist in the areas of: investments, life insurance, mortgages, college savings, estate planning and retirement

● Arranged all travel, managed all calendars and answered and directed all incoming calls

● Scheduled appointments as needed and processed all expense reports

● Provided office support through administrative and clerical tasks D-Link Systems Fountain Valley, CA June 2008 – August 2011 Executive Assistant to CEO/CFO

● Arranged all travel, managed all calendars, answered and directed all incoming calls and scheduled appointments as needed

● Responsible for all expense reports

● Provided office support through administrative and clerical tasks

● Composed all correspondence in English and Taiwanese

● Arranged all management meetings/ Holiday Parties

● Attended management meetings and took meeting minutes EDUCATION

Loyola Marymount University Los Angeles, CA May 2008 Bachelor of Arts in Business Administration

SKILLS/ACHIEVEMENTS

● Sharp, Proactive professional with strong analytical, organizational, and communication skills

● Advanced knowledge of Microsoft Office Suite: Word, Excel, PowerPoint and Outlook

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