Site Administrator / stock control / Hr clerk

ALIDA HANNEMAN

** ******** ******, *********, ****

061-***-**** I *******@*****.***

CAREER OBJECTIVE

EDUCATION

PRACTICAL EXPERIENCE

•Books to Trial Balance

•Debtors control

•Ensure all information are processed accurately, efficiently, and in line with agreement.

•To account and manage debtors related tasks.

•Liaise and handle enquiries between departments /suppliers to provide seamless service to customers in a professional manner.

•Take accountability for daily administrative tasks required in line with service standards and the process there of.

•Preparation of daily bank receipts / payments.

•All admin related tasks and information checked and processed.

•Reconciliations & accounting statements of debtors.

•Assist with other office functions – Timesheets / Leave applications / Resolving office / documentation related queries.

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•Credit Control

•Ensure and take responsibility for collecting due money and process of payments in line with agreement.

•Ensure accounts are kept up to date and liaise with customers and suppliers.

•Reconciliation of creditors statements.

•Reconciliation of Bank & Cashbook

•Assist with other office related functions.

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•Technical: - Turnkey Projects from start to end. –

•Collect all information needed from various sources. –

•All documentation and implementation thereof. –

•Manage/Delegate/distribution of contractors and permanent employee's information. –

• Handling of all queries and info: log sheets/leave sheets/fuel sheets/stock levels/wages/invoicing/payments/progress on MS projects/payment requisitions/order numbers/invoices/process and track purchase orders, delivery notes, stock in/out. - Issue of permits and visitor cards. –

• Maintain staff register. - Check hours worked/overtime/leave/petty cash/staff loans/plan according to budget allocated/assist,

• Liaise & co-ordinate training schedules/document control in & out office according to company policies /expense control / & track post and courier packages/

•Assist in compile monthly reports to HOD's

•Transfer of information from drawings returned from site/

• Data capture of all information/compiling bill of materials / arrange induction, medical, training for employee's/

•Mark-up & issuing of data & loop packages/

•Compiling QA & QC packages/plot & plan layouts

•Receiving, issuing, ordering of material / check orders & dates / control & check material according to invoice and payments of designated areas as per departments and contractors schedule and payment request/order, supply and installation equipment needed for panels, cable racks & cables/final hand over to client. - Handle all maintenance related queries/ orders & stock needed.

•Planning & scheduling: - Plan / track resources & time allowed. - Track predecessors - Know scope of work and what you allowed for. - Know & check bill of materials - Follow up & check material used, percentage of work done daily and update on ms projects. - Ensure teams are busy, active and productive. - Do calculations of total cost of material used on project. - Alert of time spend and progress achieved. - Schedule teams & daily work. - Safety check for tools and equipment. - Issue & order of safety clothing and equipment.

•Pharmacy & Other experience: - Manager in make-up department. - Assist in all other departments. - Stock take & stock control. - Order of stock - Plan & schedule make-up workshops. - Basic knowledge of houses: Lancome/innoxa/clinique & revlon - Basic knowledge of no prescription medicine. - Relieve & assist in dispensary/ script medicine. - Stock control/ online orders in and out. - Manage deliveries and orders.

COMPUTER SKILLS

INTERESTS

EXPERIENCE

•FBR Construction Services June 2019 – March 2020 covid

Office I Manager

All office responsibilities.

Debtors & Creditors

Daily reports.

Analise targets. Tenders and quotes.

Meet with department heads.

Interviews on applications and new employees.

Assist in process monthly reports, budget and reforecast processes.

Invoicing and payments.

Daily booking and planning of job cards and materials. Order and purchase materials for each job card.

Provide back office services such as accounts payable, collection and payroll. Monitor cash flow.

Time sheets / Wages / payroll.

Liaise and assist with documentation for accountant teams.

Assist to ensure the business meets all its statutory and compliance obligations.

Look for cost-reduction opportunities.

Develop and keep good relationships with external contacts.

Supervise staff to ensure productivity.

•Eric's Stall

Manager

Delegate responsibilities and supervise business operations. All administrative duties :

Debtor & Creditors

Payroll. Time sheets.

Reconciliations and balancing of hours. Leave and planning.

Stock take and purchase of orders and materials needed. Bookings – chalets and catering: long term & short term

Catering and party/ planning for surrounded companies. Manage all maintenance of buildings:

Painting and plumbing. Electrical equipment.

Mechanical equipment. Maintain garden.

January 2007 - May 2019

Resolving of any arising issue.

Monitor store activity and ensure it is properly provisioned and staffed. Establish and achieve business and profit objectives.

Maintain a clean and tidy business.

Ensure that signage and displays are attractive.

Assist & generate reports and information to managers & accountant.

Ensure staff members follow company policies and procedures. Other duties to ensure the overall health and success of the business.

•Mozambique

Technical Administrator/ Purchaser Start company from the ground up. Manage finances.

January 2000 - December 2006

Handle all finances and employee administration responsibilities. Hire employees.

Respond to customers.

Create marketing and advertising campaigns. Manage the office.

Key administrator in the development of annual business plans, forecasts, and budgets as well as short and long-term growth strategies.

Supervise a team. Manage inventory levels.

Communicate with clients.

Prepare and submit budget estimates. Negotiate with suppliers.

Arrange contractor to do repairs.

Create purchase requisitions for payments. Arrange social and corporate events.

Handle legal issues.

Keep records of pest control and cleaning.

•DD Engineering /Siemens

Technical Assistant - Electrical/ Planner Also the Purchase Order Clerk.

January 1997 - December 1999

Provide assistance functions to the administrative department. Project cost / budget control.

Plan resources and keep track of predecessors. Update progress of projects on Microsoft Projects.

Assist and support administrative managers and directors in their daily tasks. Automation in Sishen (Kumba) mine on wash plant, sift plant, primary crusher and secondary crusher.

Provide assistance to engineers and technicians in administrative matters.

Install S7 Siemens PLC's with profibus, simo - code motors and smart connect motors. Maintain and manage relevant technical databases.

Maintain and manage files and records in an organized manner. Organize and schedule administrative meetings with technical persons. Provide administrative support to customers in technical matters.

Troubleshoot and resolve customers problems.

Support and assist administrative department in strategic direction to technical persons. Ensure compliance of corporate guidelines in technical administrative assistant functions.

Typing all confidential correspondences, budgets, tenders and minutes.

Setup spreadsheets of all connection schedules, 1/0 lists and cable schedules. Control dairy and screen calls.

Book all flights, hotels and restaurants.

Order and assist in planning of materials needed on site. Follow up on orders placed and delivery dates.

Reception

All administrative duties.

Receive, sort, capture and update all relevant information of: Time sheets.

Reconciliations and payments to sub - contractors. Resignations.

Leave, loans and petty cash.

Print and distribute progress reports to management.

•PMC Mine - Phalaborwa

Technical Assistant/ Administrator Started project from beginning.

Provide assistance to the administrative department.

January 1995 - December 1996

Screen calls and handle queries on reports and keep engineers updated on relevant query information.

Assist and support administrative managers and directors in their daily tasks . Provide assistance to engineers and technicians in administrative matters.

Maintain and manage relevant technical databases.

Maintain and produce 5 year plan om Microsoft Projects and Excel for all departments within the mine.

Maintain and manage files and records in an organized manner.

Compile, produce, bind and distribute monthly reports at meetings with the mine manager and head of departments.

Organize and schedule administrative meetings with technical persons. Monthly payment requests.

Request for services.

Compile monthly reports from engineers.

Assist engineers with capital expenditure reports of questions and answers on Microsoft Access.

Ensure compliance of corporate guidelines in technical administrative assistant functions.

•Siemens January 1994 - December 1994

Site Administrator/ Technical Assistant Maintain quality control procedures.

All documentation control for Sappi - Saicor projects which include transfer of information from drawings returned from clients.

Type all correspondences and tenders. Problem solving.

Arrange site visits and meetings with engineers. Order and purchase materials.

Check and prepare reports. Monitor progress of the project.

Follow up on materials ordered and delivery dates.

Arrange traveling, transport and accommodation for engineers. Complete safety inductions and relevant documents needed.

Collect and reconcile timesheets and leave applications. Capture data and forward hours to head office for payments.

Liaise with clients or the client's representatives to update on progress.

Order, supply and installation of panels, cables racks, cables, new instruments and hand

over to clients.

Keep staff motivated and focused.

•Mossgas January 1990 - December 1992

Payroll Administrator

Provide information and answer employee questions about payroll related matters. Manage electronic timekeeping systems or manually collect and review timesheets of 1300 employees.

Reconcile all overtime hours worked.

Calculate payable hours, commissions, bonuses, tax withholdings, and deductions. Prepare and issue earnings statements.

Issue paychecks and manage direct deposits. Maintain employee records.

Send final statements to head of departments.

Coordinate with the HR department to ensure correct employee data. Provide administrative assistance to the accounting department.

Assist with resignations.

•Mossgas January 1989 - December 1989

Contractors Payroll Administrator

Provide information and answer employee questions about payroll related matters. Manage electronic timekeeping systems or manually collect and review timesheets of contractors.

Reconcile and balance invoices to statements.

Calculate payable hours, commissions, bonuses, tax withholdings, and deductions. Prepare and issue earnings statements.

Check payment requests against hours and materials installed. Issue paychecks and manage direct deposits.

Maintain employee records.

Coordinate with the HR department to ensure correct employee data. Payment requisitions / eft requisitions for payments.

Send final documents for payment approval to manager.

Provide administrative assistance to the accounting department.

•Group Five Projects January 1988 - December 1988

Personal Assistant / Document Controller Commissioning Engineer Collect, scan and upload documents following set procedures.

Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.

Notify personnel of updated document versions . Print and distribute documents as necessary.

Work with documents and records across various departments, including human resources, marketing and construction.

Coalition of all relevant start-up and hand over documents to clients. Documents consist of the following:

Data sheets.

Loop drawings.

Quality control documents. Quality assessment documents. Plot plan layouts.

Mechanical flow diagrams. Update loop drawings.

All personal documents. Typing and filing.

Admin control.

Timesheets.

Diary entries.

Screen calls and book flights or hotels.

PROFESSIONAL SKILLS

•Adaptability - Adapt easily to change under various circumstances, and I accept challenges with high motivation.

•Leadership - I have strong leadership skills, able to prioritize and be responsible. I am reliable and can think on my feet to make decisions.

•Multitasking - I am dedicated to tasks, efficient in fast-paced multitasking environments, accomplish objectives with creativity, enthusiasm and humor.

•Dynamic and Flexible - I believe in a consultative approach and act accordingly.

•Problem Solving abilities - Innovative, critical and creative thinking. I can think fast on my feet and I am excellent at problem solving.

•Service orientated - I will give priority attention where needed to make sure productivity continuous.

•Attention to detail

•Budget and finances - Assist in organizing a company's finances is essential to long-term business survival. My skills include good analytical capacity and to make the right strategic decisions.

•Communication - Excellent communication skills, both verbal and written.

•High Pressure Environment - Accustomed to adapting to a fast-paced, changing environment.

•Training and Marketing - Ensure proper training for employees to improve work and time efficiency.

ADMINISTRATIVE EXPERIENCE

•Payroll & HR: - Receive, sort, reconcile, data capture of all relevant information of time sheets/ leave applications/invoices of contractors. - Calculations and balancing of hours worked to hours invoiced. - Daily back-ups. -Print & distribution of statements to departments. - Welcome & assist of all new employees. - Assist with resignations and enquiries. - Assist with leave applications/ medical claims & queries/overtime etc.

•Office manager: - Oversee and delegate all office related administration tasks /work to teams - Monitor staff, hours, budget, wages, debtors & creditors, filing, stock, invoicing etc.

PERSONAL STRENGTHS

PERSONAL PROFILE

DECLARATION

•Springs Technical College N4-Management Assistant Certificate Of Competence 1994

•Trichardt College Microsoft Access Certificate Of Competence 1995

• Unigrad College Nelspruit Microsoft Project Certificate Of Competence 2016

•Unigrad College Nelspruit

Pastel

Certificate Of Competence 2020

•Unigrad College Nelspruit

Bookkeeping to Trial Balance

Certificate Of Competence 2021 - June

•I enjoy studying….

•I enjoy spending time with my family.

•I enjoy playing squash, baseball and netball.

As a pro-active and result based person within the working sector, I have a proved of providing exemplary levels of service to all my employers. I am looking to secure a position in a well-established company, where I can promote immediate value. I am meticulous and devoted and always strive to accomplish my goals. I am prompt, devoted and attentive in any working environment. I am a sincere, diligent and dependable person.

I have the ability to deliver superior, high quality work, cultivate strong business relationship, make real-time decisions and resolve issues in a way that focuses on innovation and growth. I am an excellent team player who listens, thrives on collaborating with diversely talented team members and integrate their divergent thoughts, opinions and perspectives into meaningful action. I am also an energetic and motivated thinker who can inspire and motivate others, successfully manage multiple tasks and perform under pressure with accurate results in a dynamic environment. I am dedicated to my work, as well as a neat and organized person focused on detail.

Contact this candidate