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Admin Assistant

Location:
Dubai, United Arab Emirates
Posted:
March 31, 2021

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Resume:

EDGARDO ALOTA ALCONTIN

Email: adlaw7@r.postjobfree.com

Mobile: 050-*******

Dubai, UAE.

Objective:

To enhance my skills and knowledge by involving in an established and reputable institution.

To handle a challenging and progressive career that will further develop my interpersonal skills.

To be exposed to a dynamic environment in order to keep abreast with the challenges in the field of my profession.

Working Experience:

NATIONAL TAXI LLC. (August 2016 to Present)

One the leading Taxi franchise from RTA. Established in year 2000 and located at Al Qouz Industrial area.

HR Administration Office Staff - Counter (Administration Department) – 2016 - Present

Maintaining employee records (soft and hard copies).

Process employees’ requests and provide relevant information.

Prepare reports and presentations for internal communications.

Provide orientations for new employees (taxi drivers) by sharing company information and explaining company policies.

Attend calls from all department heads, staffs, drivers and clients.

Manage and update HR databases with different information such as new hires, terminations, resignations, suspensions, emergency leaves, sick leaves, warnings, vacation and days offs.

Processing Visa application, renewal and cancellation.

Attends driver’s concern regarding passport, visa, labor contract, emirates id, RTA card, driving license from update, application, renewal, scanning, providing copy and complete information to them.

Providing weekly report and monthly reports to department heads.

Involve in processing of all types of leave such as annual leave, emergency leave, sick leave and others.

Provide quarterly audit report of company’s uniform (staff / driver).

Responsible in providing driver’s proper uniform.

Attend driver’s concern regarding traffic fines, RTA fines and police fines.

Receives and answers all emails from all concern department and branches.

Attend clients from uniform industry discussing the price quotation, design and requirements.

Discuss RTA information to all drivers who have queries.

TEGIMENTA CHEMICAL PHILIPPINES INC. (January 2009 to April 2016)

An Engineering company that provides Engineering maintenance services to Philippines’ leading companies such as SM Prime Holdings Inc., Ayala Group of Companies and others.

Document Controller / Administrative Assistant (Administration Department) - 2010 - 2016

Attend all Telephone calls, Screen before pass on further.

Document Control (Organizing and maintaining files and records) all Outgoing & Incoming with systematic filling.

Send and receive all Emails correspondences.

Write the Minutes and Prepare Agenda for meeting in consultation with the line manager.

Handling Basic HR functions and Requests.

Planning and scheduling meetings and appointments.

Raising Customer Invoice, Customer Receipt and Payment Vouchers.

Preparing contracts, Invoices and Following up with clients on payments.

Preparing and editing correspondence, reports, and presentations.

Handling Petty Cash.

Providing quality customer service when needed.

Maintain and updating of staff files leave records.

Coordinate with site staff on daily basis for site requirements.

Generate Enquires to assist the line manager.

Manage the attendance and compile all payroll staff.

Implementing new procedures and administrative systems.

Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Responsible of encoding branch reports, Accomplishment reports and others.

Distribute all documents in related to departments as per distribution guide.

Preparation of daily report, weekly progress reports and monthly reports as per contract

specification and requirements.

Ensure proper storage of documents in both electronic and hard copy formats.

Identification and tagging of all incoming materials.

Maintain various log preparations like submittals, data samples, variation notices, requests and others.

Issue and distribute controlled copies of information.

Provide, edit, update and revise of documents, spreadsheets and others.

Produce and maintain document progress reports for Operation Manager.

Warehouse Custodian (Administration Department)

Ensures cleanliness of the Warehouse and work area.

Proper stocking of inventory.

Maintain proper tagging and label of inventory materials and units.

Provide monthly inventory report.

Conduct preventive maintenance to all inventory units and equipment.

Provide list of materials, items and things to be purchase.

Organize all inventory materials at warehouse.

Provide log sheets for borrowed materials, items and equipment.

Compile receipts of purchased items, materials and equipment.

Compile receiving records, delivery receipts, purchase order and others.

Responsible in providing proper product knowledge to all concern.

Coordinate with the Supervisor of branches for warehousing needs.

Conduct branch audit and inventory.

Responsible in correct handling of supplies.

Keep accurate records on materials, supplies and other equipment that enters the warehouse.

Keep track of and record all outgoing and incoming shipments and ensure that they have been filled correctly.

Encoder (Administration Department) – 2009 - 2010

Provide monthly reports, soft copy and hard copy.

Receive branch reports for encoding.

Encode daily, weekly and monthly Accomplishment reports.

Provide printed reports for submission to client’s office.

Meet due dates of report monthly.

Coordinates with supervisor from branch regarding reports.

Coordinate with Operations Manager regarding report concerns.

FOREVER LIVING INTERNATIONAL INC.

An American based company that manufactures and provide health wellness products worldwide.

Supervisor

Provides quality service by enforcing quality and customer service standards.

Monitors sales inventory.

Provide product knowledge to clients and customers.

Attend seminars and orientation.

OTHER SKILLS and WORK EXPERIENCES

Drafting / Drawing / Sketching

Photoshop (Intermediate)

Proficient in MS Office (Word, Excel, Publisher, PowerPoint, Outlook and etc.)

Basic knowledge in HVAC maintenance.

Computer Maintenance (Basic troubleshooting)

Educational Attainment:

STI College Fairview

Diploma in Computer and Electronics Technology (Graduate) - 2004

Adamson University

B.S. Architecture (Third year level) – 1996 to 1999

Personal Information:

Nationality: Filipino (Philippines)

Language: English / Filipino

Height: 5’ 10” ft.

Religion: Catholic



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