Manager Admin
Resume:
Objectives: To learn new skills this will help me to develop my knowledge and capabilities in order to be valuable asset of the company and to seek career advancement and professionalism. WORK EXPERIENCE
September 9, 2020 to October 8, 2020 Al Ghad Schools (Aldar Academies) Admin Assistant (Temporary)
Shabiya, Abu Dhabi, U.A.E.
Duties and Responsibilities:
Distribute laptops to the parents and provide them the information that the students will going to use on online class.
Assist parents when they have an inquiry regarding to the system and error from the laptop system.
Assist other staffs and students when they need help.
Distribute books to the parents.
Updating student’s information to the system.
January 20, 2019 to October 20, 2019 Ali & Sons Holding LLC Admin & HR Coordinator
Zayed the 1st Street
Abu Dhabi U.A.E.
Duties and Responsibilities:
Prepare internal and external correspondence/memos as per instruction of the HR Manager and Admin & HR Director.
Handle confidential and sensitive matters/issues/reports/documents as and when required by the HR Manager and Admin & HR Director.
Perform a variety of administrative or executive support tasks.
Establish and maintain various filling and records management systems.
Take and transcribe dictation from HR Manager and Admin & HR Director.
Review, proofread and edit documents prepared for the HR Manager and Admin & HR Director’s signature.
Take minutes of the meeting if and when required, and keep record of the proceedings.
Make travel arrangements, prepare itineraries, compile and maintain travel records.
Prepare, encode and file all employee related documents/memorandums: Transfers, Warnings, Termination, and Acceptance of Resignation.
Prepare reports and perform other related work as assigned by the Admin & HR Supervisor, HR Manager and Admin & HR Director.
Updating employees file records in SAP System.
Take over some administrative & HR related work of other staff who are on leave. April 2009 to December 31, 2018 Consolidated Contractors International Company S.A.L. (CCIC) - EPSO
Sr. Secretary cum Document Controller (HR Dept.)
CCC Yard, Corniche Road, St. No. 7
Mussafah Industrial Area
West 2, Plot No. 2B, Abu Dhabi U.A.E.
DIANA ALCAIN REYES
Contact no. : +971-**-*******
Email add. : ************@*****.***
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Duties and Responsibilities:
Reporting directly to the Manager.
Answered telephones and give information to callers, took messages, or transferred calls to appropriate individuals.
Preparing all letters correspondence, sending and receiving fax.
Arrange all the necessary documents for the training course and coordinating to all attendees.
Handling daily shipment (international and domestic courier for inbound and outbound shipments) through the system of DHL, Aramex & FedEx software for all the departments in EPSO.
Sorting out all the mails (couriers & normal mails from EMPOST) & distribute to all departments and upload all receiving copies from different couriers to VBC System.
Assisting Secretarial and clerical functions.
Arrange hotel booking of the employees and accommodation of new employees and guess.
Prepare confidential and sensitive documents related to the employees such as employment certificate and salary certificate.
Coordinate travel arrangements of employees (Business Trip or Annual Leave).
Scan, photocopy, image, organize and maintain documents, adhering to the company’s document lifecycle procedure.
Responsible for transferring Auto CAD files to Adobe Acrobat files and compile all the gather data’s to make one document.
Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by departments in a timely, accurate and efficient manner.
Ensure all documents and records of Human Resources are collected and registered in VBC – Visual Babylos System.
Uploading and downloading all outgoing and incoming correspondences, employment / salary certificate and other confidential documents of employees in VBC – Visual Babylos System.
Preparing & sending Local Purchase Order (LPO) to the supplier, upload to the system (VBC System) and handed over the copy to accounts department for the process of payment.
Keep track of all documents correspondences and transaction. Maintain and update all document registers.
Ensure that all documents are properly file and place in the designated cabinet. June 15, 2006 to April 2009 Sicon Oil & Gas S.r.l. & Consolidated Contractors International Company S.A.L. (CCIC)
Secretary cum Document Controller
EGDS Project (Dolphin Energy Limited)
Abu Dhabi, United Arab Emirates
Duties and Responsibilities:
Handle all secretarial and clerical functions.
Directly report to the Manager.
Attending outgoing and incoming calls.
Sending and receiving fax.
Preparing all correspondence and typing all documents project reports.
Book meeting room and conference facilities.
Scan, photocopy, image, organize and maintain documents, adhering to the company’s document lifecycle procedure.
Uploading and downloading all outgoing and incoming correspondences, progress report, minutes of meeting, Invoice/work statements, procurements, and technical form for the systems of the clients
(DELCOM System) as well as in VBC – Visual Babylos System.
Ensures that all incoming and outgoing documents are registered.
Responsible for transferring Auto CAD files to Adobe Acrobat files and compile all the gather data’s to make one document.
Filling all incoming and outgoing documents.
Monthly monitor and order office supplies.
Arrange for the courier package (local and international package). Page 3 of 5
May 25, 2005 to June 15, 2006 Sicon Oil & Gas S.r.l. (member of CCIC Group) Document Controller cum Secretary
Abu Dhabi, United Arab Emirates
Duties and Responsibilities:
Responsible in data entry and filling of incoming and outgoing documents for all the projects.
Copying, scanning and storing documents.
Responsible for uploading all the documents to the system (VBC – Visual Babylos System).
Answer and forward calls to appropriate individuals.
Support to all the Engineers regarding to the submission of Tender Package
Prepare correspondence and request for quotation for vendors / suppliers.
Coordinate to the vendor/suppliers regarding for the request of quotation. April 17, 2005 to May 15, 2005 Receptionist cum Secretary (Reliever) Dalma Energy
103 Al Khazna Tower
Najda St., Abu Dhabi, United Arab Emirates
Duties and Responsibilities:
Entertain in-coming calls.
Assist all company’s visitors.
Responsible in data entry of all incoming and outgoing documents.
Responsible in filling of all documents.
Responsible in hotels and ticket booking.
Prepare correspondence.
March 15, 2004 to January 15, 2005 ACCOUNTS ASST. / CLERK MBC PAWNSHOP
C.M. Recto, Lipa City, Batangas Philippines
Duties and Responsibilities:
Prepared Financial Statement
o Entry of Items
o Income Statement
o Balance Sheet
Responsible for keeping all of the records of the company pertinent to accounting matters.
Prepared correspondence related to accounting issue. March 30, 2003 to March 12, 2004 OFFICER IN-CHARGE & CASHIER MOM @ KASHLY
Fiesta World Mall/Robinson Place Lipa
Mataas Na Lupa, Lipa City Philippines
Duties and Responsibilities:
Monitor the in and out of stocks.
Conduct monthly inventory of the stocks.
Prepare monthly report of the inventory.
Monitor stocks of all items, wrapping materials and other supplies needed in the store and coordinate to the manager.
Prepare petty cash voucher and reimbursement of petty cash refund.
Monitor staff daily attendance.
Prepare summary of receipts and disbursements.
Monitor and evaluate the account receivables of the company.
Handle the training of new sales member.
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Arrange the renewal of Business Permit.
Assist in the selling when the need arises.
Ensure that the policies religiously followed and implemented.
Check if the customers’ change is correct compared to what is reflected in the receipt.
Ensure that the quantity, code and price of purchased items tallies with the items reflected in the computer and in the receipt.
File all documents and reports.
September 12, 2002 to March 5, 2003 CASHIER
BENCH – LIPA
Fiesta World Mall
Maraouy, Lipa City, Batangas Philippines
Duties and Responsibilities:
Ensure that the quantity, code and price of purchased items tallies with the items reflected in the computer and receipt.
Check if the customers’ change is correct compared to what is reflected to the computer.
Maintain cleanliness in the cashier area at all times.
Maintain merchandise display in the counter area.
Ensure that all charge transaction, gift certificate and discount card are correct and valid.
Prepare the petty cash voucher.
Prepare the cashier remittance slip at the end of the work. February 16, 2002 to August 16, 2002 MARKETING STAFF LAJEN TRAVEL & TOURS
G. A. Solis St. Barangay 9,
Lipa City, Batangas Philippines
Duties and Responsibilities:
Telemarketing / Call all the prospective clients
Entertained all walk-in clients
Doing monthly itinerary report
June 28, 2000 to January 18, 2002 QC INSPECTOR
SOHBI KOGHIE (Phils.) INC.
Lima Technology Center, Lipa City
Batangas Philippines
Duties and Responsibilities:
Inspect, test, or measure materials or products being produced.
Measure products with rulers, calipers, gauges, or micrometers.
Recommend adjustments to the assembly or production process.
Remove all products and materials that fail to meet specifications.
Recommend adjustments to the assembly or production process.
Prepare daily and monthly report.
EDUCATIONAL BACKGROUND
DE LA SALLE LIPA 1996 - 2000
Bachelor of Science in Commerce
Major in Business Management
Lipa City, Batangas, Philippines
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SPECIAL SKILLS
Proficient in MS Office, Adobe Acrobat 8.0 Professional, Knowledge in ANSI Program, Knowledge in DELCOM System and VBC Dashboard System, Knowledge in SAP System and Internet Access. TRAINING/SEMINAR ATTENDED
March 8, 2019 Special Education Needs and Disability – Shadow Teaching (SEND) Kabahagi Global Training and Development Group
(License No.: 12554/2018)
Dubai, U.A.E.
PERSONAL DATA
Date of Birth : April 5, 1979
Civil Status : Married
Nationality : Filipino
Religion : Roman Catholic
Language/Dialect : English and Tagalog
Passport No. : P1018127A
Visa : Husband Visa
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