Entry Operator Document Control

Curriculum Vitae

Rahma Said Al Shamsi

Sultanate of Oman, Barka

PO. Box 641, P. Code 320

I.D. Number: 07480401, DOB: Aug 12, 1975

Tel: (968-***-*****

Email: ****.****@*****.***

OBJECTIVE

CAREER

PERFORMANCE

EDUCATION

1993-1994

SEP 2005–JUL 2006

WORK EXPERIENCE

OCT 2003–PRESENT

APR 1998–OCT 2003

OTHER SKILLS

REFERENCE

Seeking for the challenging position as administrative in the a Senior administrative field with opportunity for professional career growth. Excellent administrative and organizational skills with wide experience in coordinating. Complete high level workloads within strict deadlines.

Ready for different responsibilities with similar scope; Ready to take on a larger developmental role.

Al Shaimaa High School

Certificate of Secondary Education

Middle East College of Information Technology

Foundation Course

Studying Diploma Programme with specialization in Software Technology (not complete)

Parsons International Company

Secretary – Document Controller in (Al-Khoud Project, Al-Mawaleh Project, Muscat Expressway, MTL Project (Lot 1 & Lot 2), Al-Batinah Expressway (Package 2, VO-02 & VO-03).

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, RFI., correspondence.

Input document data into the standard registers, ensuring that the information is accurate and up to date.

Maintain confidentiality with regards to the information being processed, stored or accessed by network users;

Generate the various document control reports as required.

Manage transmittal of information by receiving, logging, tracking, filling, monitoring and reporting Company, contractor and supplier drawings and documents in the EDMS. Respond to internal and external drawings and document requests;

Typing of site documents, and follow up of all the site needs.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain updated records of all approved documents and drawings and their distribution clearly.

Upload all documents into an EDMS (Electronic Document Management System).

Capture all properties of all documents and entering the data into the database which links to EDMS.

Administer, create users and groups, and provide proper access in EDMS.

Set up the security level and assigning to different groups in EDMS.

Follow up the correspondences (Incoming and outgoing)

Maintain the files and control logs as required by the project.

Set up the document distribution matrix.

Worked with (Aconex) Electronic Systems since 30.11.2015 witch including (Document Register, Upload a new Document, Multiple file Upload & Bulk Processing - Transmittal replay, sending letters, Internal Memorandum, Mail & Transmittals.

Order office supplies.

Identify the processes whose records are to be maintained frequency of review and retention period.

Prepare master list of records identifying file number or format number and record description.

Ensure all input and output records of processes, reviews, action reports are legible and not tarnished.

Filed properly and easily retrievable by referring master list of records.

Update the master list once in 6 months.

Receive correspondence, affix date and number, enter in computer register.

Mark appropriately as below:

- Action by

- Reply By (indicate date)

- For reference

- File

Distribute to the concerned department for taking action.

Maintain a list of records in electronic media and back up details of important files.

Ensure storege & preservation of electronic media and back-up kept at different location (in CD, Server of other network PC):

- To avoid damage/ deterioration.

- Protection of confidentiality.

Muscat garments Industry

Administration Assistant - Data Entry Operator

Responsible for all day to day administration work

Type’s letters, memo, report, labels and receipts.

Received and send the documents.

Tracks and logs in work using a computer.

Responsible for bills and petrol petty cash

Preparing time sheets for all staff.

Worked as data entry operator.

Keeping track of personnel files.

Preparing documents for visa application, Visa renewals, Labour clearance etc.

Preparing Export document, Entering data.

Attending incoming telephone calls, and all other English/Arabic typing works

Strong organisational and time management skills.

In depth knowledge of secretarial software, Outlook, Microsoft excel and Word.

Capability to meet deadlines and work under pressure

Ability to work with minimal supervision

Typing skills and competence with using common office systems and software

Discretion and understanding the need for confidentiality

Excellent command over English

Excellent presentation, interpersonal & communications skills

Success measured:

Achieved by cooperation, concentrating, organization, continuity-updating, accepting the pressure with interest and smile.

Build good relations with the contractor, Client and customers and to facilitate the work- smartly.

Strong IT skills in MS office including Powerpoint, excel and word.

Good attention to detail.

The ability to multitask.

Highly organised.

Excellent communication skills.

Proficient typing skills.

Available on request.

Contact this candidate