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Objective

Statement:

Looking for an administrative/executive assistant position. Seeking for an opportunity to utilize my administrative skills in private sectors to support executive management /MD/CEO so that they can concentrate on their major responsibilities. Pursuing for a continuous professional progression through continues improvements, team working and self-expression.

Experience: Highly motivated, having more than 14 years of total experience and expertise in managing & supporting CEO office and providing accurate, efficient, and timely administrative assistance to the executive management. Education: National Vocational Diploma in Administration (2000)

General Education Diploma (1999)

Green Line Institute - English Language

Work

Experience:

2005 - 2015 Office Administrator

International Supply and Trade LLC, Muscat

Supported General Manager with effective correspondence management, document coordination and customer relations.

Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.

Prepared meeting minutes and edited subcontractor proposals, project punch list, transmittals and memorandums for organizational support.

Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.

Assisted upper management by coordinating travel plans, coordinating special event and taking meeting minutes.

Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.

Assisted in training temporary employees for special projects, ensuring readiness, service quality and efficiency.

Streamlined office operations by effectively monitoring and addressing client correspondence and data communications.

Designed comprehensive office budget to handle supply, labor and maintenance requirements.

Coordinated communications, financial processing, registration, recordkeeping and other administrative functions.

Booked flights, car rentals and hotel accommodations for business travel for General Manager and guest from abroad.

Tracked office supplies and restocked low items to keep team members on-task and productive.

A L Y A S A I F A L B A L U S H I

adl4s7@r.postjobfree.com

Seeb, Muscat, Sultanate of Oman

(968-********/95933990

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Work

Experience:

1999 - 2005

Assistant Office Administrator

TRUCKOMAN LLC, Muscat

Follow up interpreted management directives to define and document administrative staff processes.

Assessed personnel performance and implemented incentives and team-building events to boost morale.

Established positive working relationships with colleagues, manager and customers through regular communication and effective anticipation of needs.

Entered and maintained departmental records into company database using office program.

Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel as point of contact for office.

Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies.

Book outgoing and incoming flights for employee

Translate document from English to Arabic and vice versa

Manage all travel arrangements efficiently (e.g. issue of visas, hotel booking, flight reservation labour clearances and follow up the process).

Prepare employment contracts for national employees.

Book international and local flights for employees arrange transport and accommodation for all staff in transit.

Prepare invoices and delivery notes.

Technical Skills:

Managing CEO daily office work

Strong secretarial /office administration skills.

Strong written and verbal communications skills in Arabic and English.

Able to deal with people with different culture and ethnic background.

Ability to interact with all levels of staff.

Ability to work under pressure.

Computer Skills:

Advanced computer skills in Microsoft Office

Languages:

Arabic - (Conversation, Reading & Writing)

English - (Conversation, Reading & Writing)

Hobbies:

Drawing & Reading Books

Traveling around the world and making new friends. References: Shabir Mohamed Al Yousef

Board Member- Al Anwar Investments SAOG

adl4s7@r.postjobfree.com

of Oman

Contact this candidate