Purchasing Analyst/Administrative Assistant

NANCY C. INGLESE

Easthampton, MA ***** - 413-***-**** - *********@*****.***

http://linkedin.com/in/Nancy-inglese-0631a736

PURCHASING PROFESSIONAL

Multifaceted purchasing professional with extensive background in a variety of procurement to payment functions. Excels in high pressure settings with minimal supervision in both leadership and team roles. Ability to multitask with a high level of professionalism.

LAWSON ERP Materials Management System - Microsoft Office Suite - Mass Real Estate Licensed

PROFESSIONAL EXPERIENCE

ISO-NE, Holyoke, MA

Purchasing Analyst, February 2019 – October 2020

Prepares and edits purchase requisitions from thirty-eight cost centers, annually completing over 900 purchase orders.

Creation of purchase orders in Lawson ERP System

Bi-annual Lawson Development Testing.

Monitors purchasing mailbox.

Responds to over 100 emails daily from vendors, and interacts with various employees to keep orders moving smoothly.

Liaison between employees and vendors.

Places over 900 purchase orders annually with vendors ensuring that documentation is in order, with terms and conditions.

Maintaining office file systems and updating appropriate records when necessary.

Maintain vendor database and contact information.

Works with Finance and Internal Audit Departments to support reporting purchasing requirements and for internal critical Infrastructure protection.

Monthly accruals for corporate credit card.

Customer Service.

PMO Assistant, July 2015 – February 2019

Assisted the Project Management Team with the coordination of day to day responsibilities; including the administration of all contractual requirements for the project, as well as the maintenance and monitoring of project budgets.

Received, reviewed and coordinated all RFP project submittals for approximately 50 projects per year.

Creation of all project files in FM Interact Database.

Creation of purchase and change orders for project and departmental purchases.

Tracking of purchase orders for delivery, payment review and close out.

Maintenance of Contract Management and Change Order Files.

Researched and resolved accounts payable discrepancies.

Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.

Answered accounts payable related questions via phone and email in a timely manner.

Accounts Payable and Receivable.

Managed department personnel budget and supply and training budget.

Attendance of Project Coordination Meetings.

Planning and Coordinating of department functions.

Nancy C. Inglese 413-***-**** Page 2

HAI ARCHITECTURE, Northampton, MA August 2011 – July 2015

Office Manager

Contract Review.

RFP Project Submittals.

Human Resources-Benefits, Staff and Policy Management.

Departmental Payroll Functions.

Accounts Payable & Receivable.

Banking Responsibilities.

Coordination of Employee Functions.

Ordering Supplies.

Building Maintenance.

BAYSTATE HEALTH SYSTEMS, Springfield, MA March 2002 –August 2011

Coordinator for Facilities Planning and Management Department

Assisted the Project Management Team with the day to day responsibilities.

Administrative Staff Supervision.

Lawson Training for staff.

Creation of purchase and change orders for construction projects and departmental purchases.

Tracking of purchase orders.

Document Management.

Department Budget Management.

Attendance of Capital Budget Meetings.

Preparation of meeting minutes for Senior Management.

Planning and Coordinating of in-house training seminars, conferences, off site seminars.

Assisted with Hospital Accreditation.

EDUCATION

Coursework completed towards Sociology Degree, University of Massachusetts, Amherst, MA

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