Executive Assistant Administrative

Inez Meilak

**** ******** ******* **., ****** Hill, TN 37174 – Tel # 931-***-****

SUMMARY: A versatile and driven administrative professional with 45+ years of experience providing support to senior executives. I’m a fast learning, self-starter with exceptional organizational abilities and proven history of managing multiple projects and simultaneously supporting daily office operations. Expertise in meeting coordination, budget administration, expense reporting, purchase order and accounts payable. Travel logistics through Concur & American Express Travel.

EXPERIENCE:

BRIDGESTONE TIRES October 2016 - Present

Executive C0-ordinator to the President & Directors of Data & Analytics

Assist in event planning and organizing offsite Global Management Conferences including travel logistics of executives and senior sales executives for both domestic and international attendees through Concur & through American Express Travel

Coordinate all forms of travel arrangements and problem solve any scheduling conflicts among executives

Responsible for creating purchase orders and process invoice payments for the department in the SAP System and Winshuttle systems. Day to day customer service with vendor’s requests regarding billing & payments.

Organize and manage weekly conference calls, client meetings, and all events including meal preparations and obtaining security clearance for attendees

Responsible for properly maintaining client files and service contracts

Answer multi-line phone system, maintain office supplies and report any office equipment repairs

Coordinate and execute all shipping logistics for presentations and other sensitive documents

LAZARD ASSET MANAGEMENT March 2001-April 2016

Executive Assistant to Managing Director - Head of North American Institutional Sales

Provide day-to-day direct support to and the Head of North American Institutional Sales Deputy Chairman, while also serving the Deputy Chairman, 3 additional Managing Director, four Directors, and two Vice Presidents within the group

Develop and produce monthly expense and CRM database reports for senior management

Produce and develop presentations for client meetings and reports from CRM databases for senior management

Supervise staff of 12 Associates and Administrative Assistants – attendance, vacation time etc…

Maintain eight calendars while organizing and arranging meetings with clients and investment professionals

Assist in event planning and organizing an annual offsite Global Management Conference including travel logistics of executives and senior sales executives for both domestic and international attendees

Coordinate all forms of travel arrangements and problem solve any scheduling conflicts among executives

Responsible for the updating and maintenance of all relationships and sales activities in CRM system

Organize and manage weekly conference calls, client meetings, and all events including meal preparations and obtaining security clearance for attendees

Responsible for properly maintaining client files and service contracts

Answer multi-line phone system, maintain office supplies and report any office equipment repairs

Coordinate and execute all shipping logistics for presentations and other sensitive documents

EQUITRAC CORPORATION June 1997 – March 2001

Administrative Assistant, Dispatcher, Customer Service Representative

Managed day-to-day operations of ten field technicians, including dispatching and repair logging into MDB database

Produced presentations and quarterly reports utilizing PowerPoint and Excel

Tracked weekly sales numbers and created reports for sales and management

Managed calendars and handled all travel arrangements

Prepared budgets and expense reports for sales representatives

Managed product shipping and service orders

Conducted monthly equipment inventory for management

Handled heavy volumes of customer inquiries and complaints

Cont’d

Inez Meilak

1276 Chapmans Retreat Dr., Spring Hill, TN 37174 – Tel # 931-***-****

San Domenico Restaurant August 1988 – June 1997

Captain

Supervised team of 4

Managed food orders for proper delivery and service

Oversee my station making sure customer is fully satisfied

Helped with reservations and as a host when needed

Closed end of day

EDUCATION:

DRAKE BUSINESS SCHOOL April 1997

Business Diploma with Honors

Dean’s List – 4.0 GPA

Perfect Attendance Award

ADDITIONAL:

Computer: Microsoft Office Suite, CRM Software, Oracle, PeopleSoft, Siebel, ADP, Argos, MMD, SAP, Concur

Languages: Maltese

References available upon request.

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