Assistant Administrative

CURRICULUM VITAE

CHRISTELLE PIETERSE

Cell no 060-***-****

Sir/Madam

APPLICATION FOR POSITION:

Please find below an introduction of myself indicating my experience, strength and personality for your perusal and response.

Experience:

Office administration, PA, Receptionist, Invoicing

Computer Literacy / MS OFFICE /Data Capturing/Pastel Partner Version 11 Advance 3 day course/Pastel Payroll 1 day course to be completed 12/9/2012

My Strengths are:

Hard worker and fast learner

Friendly and assist where possible

Professional attitude at all times

Willing to learn

Reliable, self-disciplined

Work well in a team

Ability to work under stress and give attention to detail

Good Health

Non –Smoker

PERSONAL DETAILS:

SURNAME:

PIETERSE

INITIALS:

C

NAME:

CHRISTELLE

DATE OF BIRTH:

9 MAY 1991

RELIGION:

CHRISTIAN

RACE AND GENDER:

WHITE FEMALE

NATIONALITY:

SOUTH AFRICAN

MARITAL STATUS:

MARRIED

LANGUAGE:

AFRIKAANS / ENGLISH

DRIVERS LICENSE:

CODE 8

CONTACT NUMBER:

060-***-**** / 073-***-**** ********@*****.***

PHYSICAL ADDRESS:

GLEN MARAIS, KEMPTON PARK

POSTAL ADDRESS:

GLEN MARAIS, KEMPTON PARK

EMPLOYMENT PREFERENCE:

PERMANENT

LANGUAGE PROFICIENCY:

ENGLISH: READ – SPEAK AND WRITE

AFRIKAANS: READ – SPEAK AND WRITE

FULLY COMPUTER LITERATE

NON-SMOKER

OWN TRANSPORT

EDUCATIONAL QUALIFICATIONS:

SCHOOL: KEMPTON PARK HIGH SCHOOL

STANDARD/ GRADE: GRADE 12

YEAR COMPLETED: 2009

SUBJECTS

AFRIKAANS

ENGLISH

MATHS

LIFE ORIENTATION

ACCOUNTING

ECONOMICS

BUSINESS STUDIES

QUALIFICATIONS COMPLETED: (C certificates available on request)

INSTITUTION:

ACADEMY TRAINING GROUP

QUALIFICATION:

JNR BOOKKEEPER: PAYROLL AND MONTHLY SARS RETURNS

BOOKKEEPING TO TRIAL BALANCE COMPUTERISED BOOKKEEPING

YEAR COMPLETED:

2010

COURSE:

JUNIOR BOOKKEEPING – ICB (SA)

PASTEL

●ADD CUSTOMER / SUPPLIER INFO

●QUOTES

●INVOICE’S

●CREDIT NOTE

●CREATING ORDERS FOR SUPPLIER’S

●RECONCILE PAYMENTS RECEIVED BY CLIENTS

●RECONCILE PAYMENTS MADE TO SUPPLIER’S

●STATEMENT’S

Receptionist Training at Metro Minds - October 2020

WORK HISTORY:

MEGAFREIGHT SERVICES JHB

20 November 2019 - current

Receptionist

●Answering the switchboard

●Take messages

●Prepare and dispatch airbags

●Ensure reception is kept tidy and ready to receive visitors

●Perform administration functions as and when required

●Assistant with operations, file updating, input of information into Compu Clear

●Perform secretarial type functions as and when required

●Assist other Megafreight personnel and departments as and when required

●Perform any work tasks as requested by management from time to time

●Adhere to SOP where applicable

●Register files on MegaTrac and loading documents (Sea Import)

Operate the company switchboard, receive company visitors and provide back-up to the administrative department.

Documentation

Ensure any documentation functions are completed timeously and accurately Maintain good relationships with service providers, customers and other Megafreight Employees

Relationship Skills

Accurate update and input of Megafreight systems

Accuracy Switchboard

Ensure all calls are answered timeously and messages taken accurately

This is not an extensive list of duties, please refer to your Line Manager for a more detailed discussion on functions and SOP's pertaining to your job function.

HOME 2 HOME:

15 January 2019 – 18 October 2019 (contract ended)

Office admin

●Filing

●Answering phones

●Helping clients

●Email invoices

●Help with show house

NIPPON EXPRESS

1st September 2013 – 30 November 2018 (company closed)

Office Administrator

●Admin

●Answering phone and taking messages

●Handling import air shipments + foodstuff shipments (to deliver and where / when to deliver)

●Export air

●Order stationery

●Payments (monthly payments)

●Help clients

●Receive documents

●Request documents from clients (Japanese clients) (certify passport copies so that Freitan can clear the shipment)

●Reports

●Update files everyday

●Pro forma invoice for exports

●Arrange deliveries for Air and Sea Imports

●Arrange to collect documents

●Arrange flight tickets + accommodation + rental cars

And all the duties of an PA

COURIERS

●RECEIVING PACKAGES FROM COURIERS

●COMPLETING WAYBILL

●ARRANGE THAT COURIER COLLECT DOCUMENTS FROM CLIENTS

●COURIERS COLLECTING PACKAGE’S

EXCELL

●CUSTOMER INFO AIR FREIGHT (IMPORT AND EXPORT), SEA FREIGHT (IMPORT AND EXPORT) (NAME, ADDRESS, CONTACT DETAILS, FLIGHT DETAILS, ARRIVAL DATES, DELIVER DATES)

● FUEL CLAIMS

●ALL BASIC EXCEL GOODS

WORD

●INVOICES FOR AIR EXPORT

●FOODSTUFF LETTERS

SA CANOPY – ALRODE ALBERTON

October 2012 – August 2013 Sales Administrator/ Invoicing

Administrative assistant

Provide information to callers

Open, distribute, control and file correspondence received,

Handle enquiries regarding quotes on canopies

Scan documents for applicable information and distribution of relevant tasks regarding general files and ensure that day to day functioning of the offices

Order stationary, invoicing and petty cash claims

Order Processing / invoicing

Receiving / verification of documents

Handle enquiries regarding general information and follow up on inquiries

Open, distribute, control and file correspondence received, monitor and control report back on correspondence and email to ensure that all appointments and tasks are adhere to

Reference: Daleen Lubbe 082-***-****

CJH CRANES EQUIPMENT AND PLANT

March 2012 – August 2012 Accounts clerk (contracted ended)

Administrative assistant

Receive and transfer incoming calls and provide information to callers, monitor and manage in and outgoing calls

Open, distribute, control and file correspondence received,

Handle enquiries regarding general information and follow up on enquirers

Scan documents for applicable information and distribution of relevant tasks regarding general files and ensure that day to day functioning of the offices

EXCELL

●CUSTOMER INFO (NAME, ADDRESS, CONTACT DETAILS)

●QUOTE SPREADSHEET ( QUOTE NUMBER, DATE, QUOTE AMOUNT, CLIENT NAME, DESCRIPTION OF JOB DONE, INVOICE NUMBER, JOB ON HOLD OR CANCELLED)

● BANK STATEMENT

●SLIPS

●PETTY CASH

●EXPENSE CLAIMS

Reference: Anneke Vogelsang 082-***-****

AIRMARK FREIGHT SERVICES August 2010 February 2012

Sea freight and Airfreight assistant / receptionist

●Administrative assistant to the air/sea freight staff as well as secretary duties, to ensure the proper day to day function of the office

●Receive and transfer incoming calls and provide information to callers, monitor and manage in and outgoing calls to ensure proper communication between public and air/ sea freight personnel

●Receive and welcome customers, staff from other freight companies, organize/arrange meetings to ensure the professional functioning of the air/sea freight office

●Organize, diaries appointments and monitor daily schedule for air/sea freight staff to ensure that all appointments are attended to

●Open, distribute, control and file correspondence received, monitor and control report back on correspondence and e mail to ensure that all appointments and tasks are adhere to

●Status checks on vessels and containers

●Organize social events within the division and all matters concerning congratulations, condolences, letters, cards and entertainments

●Handle enquiries regarding general information and follow up on enquiries

●Scan documents for applicable information and distribution of relevant tasks regarding general files and ensure that day to day functioning of the offices

●Distribute notice and other informative matters and manage the archive and filing system ensure that day to day functioning of the offices

●Keep leave and sick leave schedule up to date and help office staff with ad hoc tasks whenever possible ensure that day to day functioning of the offices is in place

●Order stationary, invoicing and petty cash claims

●Invoicing – Sea and Airfreight

●Type, spell check and layout of correspondence, reports and schedules, computer enquiries, operate computer programs “MS Office / Word/excel/

●Assist office personnel with general operation on computer programs

DOCUMENTS NEEDED FOR AIRFREIGHT

DOCUMENT’S TO AIRPORT FOR COLLECTION OF PARCEL

●SARS RELEASE LETTER

●AIRWAYBILL

●COMMERCIAL INVOICE

●PACKING LIST

DOCUMENT’S FROM CLIENT

●BILL OF LADING (MASTER) –CLEARING AGENT

●HOUSE BILL – MADE OUT TO THE CLIENT

DOCUMENTS NEEDED FOR SEA FREIGHT

DOCUMENT’S FROM CLIENT

●BILL OF LADING (MASTER) – CLEARING AGENT

●HOUSE BILL – MADE OUT TO CLIENT

EMAIL BILL OF LADING TO SHIPPING LINE IN ORDER TO RECEIVE THE ANF (ARRIVAL NOTIFICATION)

SUBMIT TO CUSTOMS - SHIP ON BOARD DETAILS (ANF), BILL OF LADING, COMMERCIAL

INVOICE, PACKING LIST AND CLEARING INSTRUCTIONS (CLIENT GIVE THE COMPANY PERMISSION TO CLEAR THEIR GOODS)

COMPU CLEARING

●INVOICING – SEA FREIGHT AND AIRFREIGHT

●CREDIT NOTES SEAFREIGHT AND AIRFREIGHT

●REGISTERING NEW SHIPMENT’S

●CHECK IF SHIPMENT’S ARRIVED

Reason for Leaving: Was contacted by CJH Cranes for job opportunity with a better salary.

Reference: Adel Slabbert Sea freight Import Controller 066-***-****

PALM BUTCHERY (TEMP)

Cash registration 4 months temp August 2010

●Telephone answering/ placing meat orders

●Helping customers

●Doing salaries /wages

Reason for leaving :

To focus more on my studies

Contact person:

Amanda/Casper 011-***-****

HOBBIES:

Dancing

Spending time with my family and friends

Camping/outdoor

Movies

Contact this candidate