QUALIFICATIONS PROFILE

Highly successful and results-driven professional, with more than 15 years of successful experience in supporting senior executives, providing administrative services and leadership in managing programs and projects Broad experience in resolving complex issues, establishing program goals and objectives, administrative operations and travel regulations within Department of State operations. Currently hold a Top-Secret Clearance. Capable of working remotely and in a virtual capacity.

PROFESSIONAL EXPERIENCE

Espire Services, Remote 10/2019 - Present

Executive Assistant – Supporting Department of State construction projects worldwide.

Manage the calendars of the Office Director, Deputy Director and 4 Project Managers while providing administrative support to a Special Access Office consisting of 30 employees.

Responsible for complex scheduling, meeting preparation, document preparation and review, office management and related business transactions, coordinating, tracking and/or completion of a routine and special communications, projects, and activities as well ensuring travel arrangements and expenses are reconciled in a timely manner.

Serve as a liaison and point of contact with other Departments within the Bureau as well as external agencies.

Schedule interviews with external candidates while confirming Senior Executive availability.

Follow up on interviews for outcomes and feedback.

Track office and project taskers adhering to specific deadlines and contractual requirements.

Create and maintain reports and ensure timely distribution.

Coordinate all travel arrangements and reconcile travel expenses for the Director and Deputy Director.

Reconciliation of budgets using Ariba.

Draft and prepare meeting agendas and meeting minutes for executive meetings and other official engagements.

Sallyport Global Services, Reston, VA 11/2017 – 09/2019

Project Coordinator – Supporting Department of State Contracts, worldwide.

Analyze and review expense reports and invoices for accuracy.

Resolve issues and disputes involving onboarding and deployment matters for all employees while reporting to HR manager.

Partner with recruiters and hiring managers to ensure a smooth transition through the recruiting /interview process.

Assist in sourcing, reviewing and vetting candidates for consideration.

Process, document and track all new hires from interview through start date ensuring all company on-boarding processes and requirements are met.

Prepare initial draft offer letters for review by hiring managers.

Monitor timelines and flagged potential issues to be addressed.

Conduct and document weekly status review for Senior Project Management.

Manage deliverables, calendars, and expense reports.

Coordinate with travelers on Visa requirements. Work closely with employees and Executive Staff. Ensure required details were included such as passport numbers.

Create department flight cost reports, tracked travel and personal expenses.

Participate in the development of company travel policies and developed procedures for expense reporting.

Develop, maintain, and communicate travel policies company wide.

Decreased air travel expenses by 30%.

Working collaboratively and proactively with leadership to develop and implement key cost savings initiatives and process improvements.

Collaborate with field personnel to address and solve on-site issues, as needed.

Department of State, Overseas Building Operations (OBO), Rosslyn, VA 03/2014 – 10/2017

Personal Services Contract (PSC), GS-11 – Program Analyst (03/2016 – 11/2017)

Conduct financial and analytical support and assistance to various programs within the Directorate ensuring consistent application of policies and procedures.

Prepare and analyze cost requirements, travel budgets and operational requirements while preparing and providing documentation for Senior management officials.

Serve as the lead or division main point of contact for Facility Manager TDY support and works directly with overseas personnel to coordinate the deployment of resources in a timely and effective manner.

Serves as the main point of contact for multiple databases and tracking documents to include a division deployment tracker, contact list, and assignment list. Creates, updates and maintains all databases and spreadsheets to ensure current information is displayed.

Maintain the travel portfolios of approximately 130 State Department personnel.

Maintain visual accountability of senior executive’s calendars.

Interact and support in a variety of roles with senior management while providing briefings, preparing and reviewing reports, presentations, and developing SOP’s.

Michael Baker International – Program Analyst (03/2014- 03/2016)

Provide advice, guidance and training to division admin staff to resolve complex travel issues avoiding delays to government travel.

Provide administrative support to Senior Executives and the employees of the Bureau of Overseas Building Operations (OBO); track and attend meetings, and aiding the Division Chief in the processing of newly hired contracted Facility Managers.

Creates, maintains, and updates travel databases, spreadsheets and other computer files ensuring information is up to date and accurate.

Create, analyze, and process travel vouchers/expense reports for all assigned personnel, reconciling vouchers and expense reports according to Federal travel rules, regulations, and policies.

Manage, create and process all applications needed for the issuance / renewal of Passports and Visas required for travel into remote regions of third world countries.

Interprets and applies departmental policies, directives and regulations pertaining to travel and daily activities while ensuring all travel is within the guidelines of the Foreign Affairs Manual (FAM).

Previous experience:

Wackenhut Security Service – NASA - Security Manager 02/2009 – 10/2012

RMS Consulting Services - Human Resource Specialist 05/2006 – 02/2009

Transportation Security Administration - TSA Supervisor 10/2002 – 04/2006

US Army, Germany - Military Police Officer 11/1994 – 11/1997

EDUCATION

Bachelor of Science in Business Administration, GPA: 3.7/4.0: 2010

American Military University, Charles Town, WV

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