Administrative Assistant Office

ZIEMIA YOUNG

***********@*****.*** 631-***-****

Detail-oriented professional with 5+ years of proven experience as a receptionist in a corporate environment.

Receptionist, CLOUD9 TECHNOLOGIES (April 2019 to February 2020)

Greeted and welcomed guests

Ensured reception area, conference rooms and common areas were tidy and presentable, with all necessary stationery and materials (pens, coffee/tea, soda/water, tables wiped down)

Received, sorted and distributed daily mail/deliveries

Maintained office security by following safety procedures and controlling access via the reception desk

Ordered office supplies and kept inventory stocked (printer paper, pens, drinks, snacks)

Updated calendars, scheduled meetings and reserved conference rooms

Helped plan and host company happy hours and holiday parties

Office Assistant, SPOTIFY (April 2018 to March 2019)

Managed receptionist area including greeting artists, visitors, responding to emails, and other ad-hoc requests

Served as central point of contact for all outside vendors managing access and delivery requests

Maintained and ordered supplies for multiple supply rooms in multiple locations

Managed multiple meetings calendars for multiple employees

Maintained Jira ticketing system with efficiency and timeliness

Ordered and oversaw security and cleaning for events

Assisted with planning office events including entertainment booking, catering, scheduling, etc.

Receptionist, MORGAN STANLEY (October 2015 to April 2018)

Scheduled and maintained conference room reservations for the Corporate Services staff and visitors

Coordinated logistics for internal and external meetings including audio and video conference set-ups and connections, lighting and room organization, and printing and distributing meeting materials

Oversaw catering orders through delivery, acceptance, and set-up in conference rooms

Screened and directed incoming calls to Corporate Services department and Admin Hotline

Assist with onboarding of all new hires for Corporate Services

Maintain office supply inventory for Corporate Services Department by monitoring stock and efficiently reordering

Participate in bi-weekly Corporate Service meetings and in conjunction writing and distributing meeting minutes

Work together with building engineers, cleaning staff and building security and management to maintain and discuss daily maintenance, repairs and operations of the firm

Administrative Assistant to CEO/Receptionist, HAWTHORNE GREMULDI & YEUNG (October 2013 to October 2015)

Organized and maintained litigation files; Prepared documents in response to written request

Managed CEO's complex and frequently changing travel arrangements

Scheduled meetings for all lawyers within the department and maintained utmost discretion when dealing with sensitive topics and documents

Escorted visitors to staff members' offices while increasing internal employee and external customer satisfaction via answering and routing calls professionally to attorneys

Provided hospitality service arrangements as requested by staff for various meetings and events

Administrative Assistant/Corporate Facilities Supervisor, KKR UNION SQUARE EVENTS (June 2010 to February 2013)

Transcribed internal letters for external and digital mailing

Answer screened and transferred all calls

Greeted guests upon arrival

Processed and handled all incoming orders while simultaneously communicating via online and telephone

Performed company cold calling to assist with company goals and deadlines for prospective clients

Strived in a fast-paced and high-energy environment while completing a multitude of tasks at the same time

EDUCATION: State University of New York Empire State College (Graduated June 2019)

Associate of Business Administration & Management

Contact this candidate