Executive Assistant Paralegal

LEANN HUFFMAN

Flower Mound, Texas ***** 972-***-****

adkyxp@r.postjobfree.com www.linkedin.com/in/leannhuffman SUMMARY

Extensive experience in business support, office administration, marketing, event planning and organization, vendor relations, sales, litigation support, hiring, and training. Utilizes strong interpersonal and communication skills to engage with partners, C-suites, and solopreneurs on management projects. Provides colleagues with clear direction for moving forward while cultivating a strong teamwork environment. Provides leadership on marketing, rollout, and sales initiatives. A creative leader and analytical thinker who makes decisions to benefit the financial position of a company. KEY ACCOMPLISHMENTS

• Utilized management techniques that resulted in enhanced business practices and increased productivity and bottom line by 125%.

• Managed business financial projections and budgetary requirements.

• Developed new business and branding concept for selling consumer goods that incorporated strategic business and marketing strategies to ensure competitive edge.

• Served as integral team member of $7,000,000 medical practice sale due diligence project for physician and CEO by disseminating and organizing key legal documents.

• Acted as project manager for several projects in diverse industries.

• Managed employee and partner needs through a series of meetings to determine solutions, providing partners and national administrator with action points.

• Served as paralegal and contract paralegal with knowledge of litigation process and court filings.

• Worked with partners, C-suites, and solopreneurs on various management projects, communications, and scheduling.

• Maintained schedules and calendars, independently organizing legal and non-legal documents needed for project follow-up and providing reminders of upcoming meetings and conference calls. EXPERIENCE

TRINITY INDUSTRIES, INC., Dallas, Texas

Senior Assistant, Executive Administrative Support, 2019-2020 Handled calendaring for all vice presidents and managers. Performed extensive work on Microsoft Teams and Zoom. Prepared reports, PowerPoint presentations, letters, and other documents. Served as member of HQ moving team group and holiday planning group. Answered phones and routed calls or took messages. Filed AMEX monthly expense reports. Filed and retrieved corporate records, documents, and reports. Helped with preparation for meetings. Assigned special projects, such as upcoming move preparation, company-wide holiday announcements, and RPA project. Accurately recorded minutes from meetings. Greeted visitors and vendors prior to their meetings with executives. Used various software, including OneNote, Microsoft Office Suite applications, Visio databases, and presentation software. Organized travel arrangements for executives.

• Assisted HR personnel with cubicle management after layoffs.

• Processed paperwork for new hires and contractors.

• Maintained group organization charts for floor.

• Performed office duties, including ordering supplies and setting up all conference rooms.

• Acquired experience as virtual assistant.

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WORLDWIDE FLIGHT SERVICES, Dallas, Texas

Communications Manager, Americas, 2018-2019

Served as part of global communications team, relaying and executing effective regional communication strategy in alignment with corporate communication. Managed and coordinated various communication projects and events, including product launches, exhibitions, press events, and campaigns. Distributed executive messages, prepared presentations and internal communications, and conducted meetings to share information. Corresponded with management and employees to provide updates of company developments. Served as project manager for global intranet. Supported and promoted regional and global campaigns.

• Created communication materials, such as posters, regional newsletters, CEO bulletins, multimedia content, and PowerPoint presentations, to be used at regional or global level.

• Developed strategies to increase employee awareness.

• Improved communications within organization at all levels. Administrative and Special Projects Manager, 2012-2018 Led staff and collaborated with CFO, senior vice president of administration, IT manager, and senior vice president of sales and marketing to ensure consistent procedures. Orchestrated on-site operations, marketing, project management, office relocations, and technology action points. Created and communicated consistent corporate image while interacting with public leaders, vendors, customers, and executives. Oversaw facilities management and remodels for three DFW International Airport buildings. Handled interviewing, hiring, and training of all new contractors to support business objectives. Conducted business intelligence on competitors. Managed staff for different departments, providing clear direction for moving forward while maintaining positive work environment among staff.

Liquidated company assets when company merged with another firm. Assisted accounting department with accounts payable functions. Managed all company operational permits. Served as lead on maintaining company social media sites. Oversaw on-site event planning and implementation. Ensured organization and maintenance of server room and work center space. Performed weekly checks of all conference rooms and stocked supplies as needed. Maintained corporate contact lists. Assisted in management and served as point of contact with various contractors. Identified with supply chain operations (SCO) and tracked non-critical vendor KPIs. Communicated and escalated any issues related to support functions.

• Led, created, and managed special projects, including corporate newsletter, national companywide document retention project, North America corporate documentation integration project, and relocation of corporate office consisting of 26 employees, furniture, and files to DFW Airport area.

• Directed new company website, from initial plans to final launch.

• Served as intranet team member, from initial plans to final launch. ADDITIONAL EXPERIENCE

TIENAHEALTH, Las Colinas, Texas, Executive Assistant, 2005-2008. Developed partnership with president, physician, and CEO. Created and communicated consistent corporate image while interacting with practice leaders, vendors, patients, executives, and board of directors. Served as integral team member of $7,000,000 medical practice sale due diligence project for physician and CEO by disseminating and organizing key legal documents. Assisted physician with corporate documentation for 17 legal entities and worked in conjunction with attorneys regarding patents, minutes, and other documentation and discovery. Conceptualized, wrote, and designed scanning sheet for project. Maintained CEO’s personal finances through QuickBooks, with full charge bookkeeping. BRINKER COMMUNICATIONS, INC., Dallas, Texas, Office Manager, 2001-2003. Orchestrated operations, marketing, project management, office relocations, new space build-outs, and technology action points. Created and communicated a consistent corporate image while interacting with public leaders, vendors, customers, executives, and nonprofit board of directors. Incorporated innovative management techniques that resulted in enhanced business practices and increased productivity. Analyzed business operations and conducted extensive forensic review of financials to develop downsizing plan of action. Liquidated company assets when company merged with another firm. Managed all company legal issues. Served as lead on new company website, from initial plans to final launch.

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SUSMAN GODFREY LLP, Dallas, Texas, Regional Firm Administrator, 1998-2001. Orchestrated operations, marketing, project management, office relocations, new space build-outs, and technology action points. Created and communicated consistent corporate image while interacting with firm leaders, vendors, clients, executives, and board of directors. Incorporated innovative management techniques that resulted in enhanced business practices and increased employee morale and productivity. Provided logistics support for paralegal and non-management file room and copy staff. Designed and implemented vital operational enhancements to ensure consistency and viability of firm mission. Enhanced daily operations by forging, nurturing, and maintaining strategic working relationships with partners, attorneys, and staff. CONSULTING EXPERIENCE

LEANN HUFFMAN AT YOUR SERVICE, Dallas-Fort Worth, Texas, Owner/Founder and Lead Consultant, 2003-Present. Develops and maintains business support that incorporates strategic business and marketing strategies with project management experience that ensures competitive edge for clients. Handles hiring and training of all new contractors to support business objectives. Manages all aspects of project lifecycle, from initiation to closure. Acquires new business through strategic alliances and client referrals. Produces repeat success in QuickBooks turnaround operations, receiving positive feedback from executives, owners, and clients for reversing QuickBooks status.

EDUCATION

UNIVERSITY OF NORTH TEXAS, Denton, Texas

Coursework toward M.B.A.

TEXAS WOMAN’S UNIVERSITY, Denton, Texas

Coursework toward M.B.A.

SAM HOUSTON STATE UNIVERSITY, Huntsville, Texas

B.B.A., General Business

TEXAS A&M UNIVERSITY, College Station, Texas

Coursework toward B.B.A., General Business

THREE RIVERS COLLEGE, Poplar Bluff, Missouri A.A., General Studies

COMPUTER SKILLS

Microsoft Office Suite, Microsoft Teams, QuickBooks, OneNote, Visio, Zoom, Podcast Partner

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