A

PAULA MONES RUIZ

EXECUTIVE ASSISTANT

Buenos Aires, Argentina

+54 9-11-600*-****

adkxut@r.postjobfree.com

www.linkedin.com/in/paulamonesruiz

DATE OF BIRTH

****-**-**

NATIONALITY

Spanish & Argentinean

Written and Verbal Communication

Attention to Details

Multitasking

Teamwork and Leadership

Tact and Discretion

Problem Solving

Time Management

Self - Motivated

Diplomatic

Event Planning

Microsoft Office Suite Intermediate

AutoCAD Advanced

Sketch Up Advanced

Spanish Native Speaker

English Fluent

Portuguese Fluent

Architecture & Urbanism

Universidad de Belgrano, Argentina

2004

Architecture & Urbanism

Universidade de Brasilia, Brazil.

2005 - 2011

DETAILS

A dedicated, detailed and goal-driven orientated Executive Assistant with 5 years’ experience in Embassy work. Having substantial work ethics that can handle various types of tasks at the same time under strict deadlines with strong written and verbal communication and foreign language proficiency in three languages. Is outgoing individual with pleasant personality that can work in team as well as independently.

PROFESSIONAL EXPERIENCE

Aug 2019 - Executive Assistant

Feb 2021: Microsoft Argentina

• Assisting six leads/directors of Enterprise Commercial, Public Sector, Marketing and Operations, Solution Unit, Services, Commercial Partner Team.

• Organizing the agenda of leads and giving support of Master Calendar of the Subsidiary.

• Building relations with Executive Assistants of Partners and clients.

• Preparing Expense Reports for Directors and Interim Approval of employees that report directly to the Directors.

• Coordinating executive visits.

• Booking and arranging corporate travels, transport, visa, accommodation and traveling agenda.

• Managing various administrative tasks.

• Coordinating Local and regional events with the participation of major partners and clients.

Jan 2015 - Executive Assistant

Jul 2018: Embassy of the Dominican Republic

Acting as the point of contact among Personal Assistants, Ambassadors and commercial clients.

Dealing with incoming email, faxes and official calls which often corresponding on behalf of the Ambassador.

Organizing and attending meetings and ensuring the Ambassador is well prepared for meetings.

Reminding the Ambassador of important tasks and deadlines.

Booking and arranging travel, transport, visa, accommodation and traveling agenda with Hospitals and Police contact details.

Producing documents, briefing papers, reports and presentations, liaising with staff, suppliers and clients.

Organizing the administrative section as well as sensible information.

Acting as a first point of contact for the consulate section: dealing with correspondence and phone calls, visas.

Oct 2014 - Interior Designer

Dec 2014: Embassy of the Dominican Republic

Floor Plan of new Embassy

Distribution of furniture

Upholstery of original furniture

3D design

Mar 2012 - Executive Assistant

Aug 2013: Embassy of Peru

Acting as the point of contact among Personal Assistants, Ambassadors and commercial clients.

Dealing with government information and making sure the Ambassador is aware of matters for instructions and filing of documents.

LANGUAGES

SKILLS

COMPUTER LITERACY

EDUCATION

Introduction to Marketing

University of British Columbia

2019

Interior Design Diploma

College SA, South Africa

2014 - 2017

Sr. Fernando Lopez Iervasi

GM - Microsoft Argentina

adkxut@r.postjobfree.com

Cecilia Cuff

M&O Leads - Microsoft Argentina

adkxut@r.postjobfree.com

Mr. Charles Laiva

Embassy of the Dominican Republic

adkxut@r.postjobfree.com

Mr. Carlos Guevara

Embassy of Peru

adkxut@r.postjobfree.com

Organizing the Ambassadors appointments and set up meetings, dinners, cultural events and National Day as well as booking and arranging travel, transport, visa, accommodation and traveling agenda with Hospitals and Police contact.

Managing information flow in a timely and accurate manner.

Dealing with incoming email, faxes and post, often corresponding on behalf of the Ambassador.

Meeting and greeting visitors at all levels of charge. Aug 2010 - Administrative Assistant

Mar 2011: Department of Security, Argentine Embassy

Perform administraƟve acƟviƟes.

Provide support in security acƟviƟes.

ParƟcipaƟon in seminars and events related to security. Mar 2011: Coordinator

Presidential Event

Public Services.

Multilingual Interpreter.

Official translators settled in there cabins and headphones working.

Catering in place and informed of break time for guests meals.

Ensuring that the promoters were in place and their breaks.

Assure everything occurred in perfect time with no delay. Jun 2009: Coordinator

Ceremonial Brasil

Public Services.

Multilingual Interpreter.

Official translators settled in there cabins and headphones working.

Catering in place and informed of break time for guests meals.

Ensuring that the promoters were in place and their breaks.

Assure everything occurred in perfect time with no delay. May 2009: Public Service, Multilingual Interpreter and Typist MBC Eventos

Translating for guest to facilitate the communication with locals.

Register the guest to attend event.

Orientating the guest to the correct conference rooms.

Ensuring that the guest were in perfect conditions at all times. Mar 2009: Public Service, Multilingual Interpreter and Typist A&C Communication

Translating for guest to facilitate the communication with locals.

Register the guest to attend event.

Orientating the guest to the correct conference rooms.

Ensuring that the guest were in perfect conditions at all times. Feb 2009: Public Service and Typist

Aplauso Eventos

Register the guest to attend event.

Orientating the guest to the correct conference rooms.

Ensuring that the guest were in perfect conditions at all times. COURSES

REFRENCES

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