Executive Assistant Contact Details
Resume:
A
PAULA MONES RUIZ
EXECUTIVE ASSISTANT
Buenos Aires, Argentina
+54 9-11-600*-****
***************@*****.***
www.linkedin.com/in/paulamonesruiz
DATE OF BIRTH
NATIONALITY
Spanish & Argentinean
Written and Verbal Communication
Attention to Details
Multitasking
Teamwork and Leadership
Tact and Discretion
Problem Solving
Time Management
Self - Motivated
Diplomatic
Event Planning
Microsoft Office Suite Intermediate
AutoCAD Advanced
Sketch Up Advanced
Spanish Native Speaker
English Fluent
Portuguese Fluent
Architecture & Urbanism
Universidad de Belgrano, Argentina
2004
Architecture & Urbanism
Universidade de Brasilia, Brazil.
2005 - 2011
DETAILS
A dedicated, detailed and goal-driven orientated Executive Assistant with 5 years’ experience in Embassy work. Having substantial work ethics that can handle various types of tasks at the same time under strict deadlines with strong written and verbal communication and foreign language proficiency in three languages. Is outgoing individual with pleasant personality that can work in team as well as independently.
PROFESSIONAL EXPERIENCE
Aug 2019 - Executive Assistant
Feb 2021: Microsoft Argentina
• Assisting six leads/directors of Enterprise Commercial, Public Sector, Marketing and Operations, Solution Unit, Services, Commercial Partner Team.
• Organizing the agenda of leads and giving support of Master Calendar of the Subsidiary.
• Building relations with Executive Assistants of Partners and clients.
• Preparing Expense Reports for Directors and Interim Approval of employees that report directly to the Directors.
• Coordinating executive visits.
• Booking and arranging corporate travels, transport, visa, accommodation and traveling agenda.
• Managing various administrative tasks.
• Coordinating Local and regional events with the participation of major partners and clients.
Jan 2015 - Executive Assistant
Jul 2018: Embassy of the Dominican Republic
Acting as the point of contact among Personal Assistants, Ambassadors and commercial clients.
Dealing with incoming email, faxes and official calls which often corresponding on behalf of the Ambassador.
Organizing and attending meetings and ensuring the Ambassador is well prepared for meetings.
Reminding the Ambassador of important tasks and deadlines.
Booking and arranging travel, transport, visa, accommodation and traveling agenda with Hospitals and Police contact details.
Producing documents, briefing papers, reports and presentations, liaising with staff, suppliers and clients.
Organizing the administrative section as well as sensible information.
Acting as a first point of contact for the consulate section: dealing with correspondence and phone calls, visas.
Oct 2014 - Interior Designer
Dec 2014: Embassy of the Dominican Republic
Floor Plan of new Embassy
Distribution of furniture
Upholstery of original furniture
3D design
Mar 2012 - Executive Assistant
Aug 2013: Embassy of Peru
Acting as the point of contact among Personal Assistants, Ambassadors and commercial clients.
Dealing with government information and making sure the Ambassador is aware of matters for instructions and filing of documents.
LANGUAGES
SKILLS
COMPUTER LITERACY
EDUCATION
Introduction to Marketing
University of British Columbia
2019
Interior Design Diploma
College SA, South Africa
2014 - 2017
Sr. Fernando Lopez Iervasi
GM - Microsoft Argentina
*****.********@*********.***
Cecilia Cuff
M&O Leads - Microsoft Argentina
*****@*********.***
Mr. Charles Laiva
Embassy of the Dominican Republic
*****************@*****.***
Mr. Carlos Guevara
Embassy of Peru
*********@********.***
Organizing the Ambassadors appointments and set up meetings, dinners, cultural events and National Day as well as booking and arranging travel, transport, visa, accommodation and traveling agenda with Hospitals and Police contact.
Managing information flow in a timely and accurate manner.
Dealing with incoming email, faxes and post, often corresponding on behalf of the Ambassador.
Meeting and greeting visitors at all levels of charge. Aug 2010 - Administrative Assistant
Mar 2011: Department of Security, Argentine Embassy
Perform administraƟve acƟviƟes.
Provide support in security acƟviƟes.
ParƟcipaƟon in seminars and events related to security. Mar 2011: Coordinator
Presidential Event
Public Services.
Multilingual Interpreter.
Official translators settled in there cabins and headphones working.
Catering in place and informed of break time for guests meals.
Ensuring that the promoters were in place and their breaks.
Assure everything occurred in perfect time with no delay. Jun 2009: Coordinator
Ceremonial Brasil
Public Services.
Multilingual Interpreter.
Official translators settled in there cabins and headphones working.
Catering in place and informed of break time for guests meals.
Ensuring that the promoters were in place and their breaks.
Assure everything occurred in perfect time with no delay. May 2009: Public Service, Multilingual Interpreter and Typist MBC Eventos
Translating for guest to facilitate the communication with locals.
Register the guest to attend event.
Orientating the guest to the correct conference rooms.
Ensuring that the guest were in perfect conditions at all times. Mar 2009: Public Service, Multilingual Interpreter and Typist A&C Communication
Translating for guest to facilitate the communication with locals.
Register the guest to attend event.
Orientating the guest to the correct conference rooms.
Ensuring that the guest were in perfect conditions at all times. Feb 2009: Public Service and Typist
Aplauso Eventos
Register the guest to attend event.
Orientating the guest to the correct conference rooms.
Ensuring that the guest were in perfect conditions at all times. COURSES
REFRENCES
Contact this candidate