AP & Payroll Benefits Coordinator

Angelica Ivarra

***** ***** ***** **, *****, TX. 78653

512-***-****, alt: 512-***-****; email: *************@*****.***

I am seeking to obtain a full-time position that provides learning opportunities and the potential for growth while sharing my professional knowledge and experience. I have over 5 years of Administrative Associate and 4 years of Accounts Payable, Payroll and Human Resources experience with my current company. I have also held positions supporting roles as Staff Accountant Controller and Director of Human Resource. I am a team player with excellent communication skills, high quality of work, driven and highly self-motivated. Strong negotiating skills with the ability to work independently.

Professional Experience

Kindred/Central TX Rehabilitation Hospital, Austin, TX 01/2016– Present

Accounts Payable & Payroll Benefits Coordinator–

Input daily patient charges in Meditech & Intelliorder Systems. Order department and facility supplies when requested.

Utilize SAP financial software to and process invoices daily for various vendor and clients. Accounting software in preparation of weekly reports & invoices.

Three-way Match Functionality & configuration (verification).

Assist Controller and Staff Accountant with these various finance reports.

Process payroll for over 200 plus employees on bi-weekly basis. Work closely with the Human Resources Director (new hires, drug screening, new hire paperwork, employee engagement, and other human resources duties).

Review, analyze and verify payroll reports for accuracy and make necessary adjustment through establish procedures.

Ensure all SAP audit, deduction and balance reports are all relevant to Kronos timecards.

Perform data entry of missed punches, paid time off (PTO) request, work schedules and time adjustments, direct deposit are all accrual in Kronos and SAP Systems.

Process bonuses, retroactive adjustments, automatic deposits garnishment are adjusted.

Ensure payroll is processed accurately and timely. (Work well under stress).

Assist with salary changes, compensation bonuses, paid time off payouts, benefits for employees.

Assist with setup of new hires and terminated employees and their files.

Maintain and audit department timecard reports, cost sufficient. (Independent problem solver).

Administrative Assistant/ Health Information Management, Admission & Receiving Associate-

Schedule and coordinate meetings, appointments and travel arrangement for C-level and Director Leaderships.

Develop new files and organize for new and existing vendors contacts.

Typed documents such as correspondence, draft, and memo’s, emails and prepared quarterly reports/packets for Committee and Board meetings.

Open and respond to incoming calls & messages and correspond as requested by C-Level Leadership.

Purchase and maintain office supplies for all facility departments.

Recorded, transcribe and distribute Minutes of Meetings.

Created and executed numerous projects using Microsoft software: Words, Excel, PowerPoint, and Adobe Pro. Greet visitors, answer, and screen telephone calls.

Run errands for the facility as needed: prepare and make bank deposits, office supplies and emergency medical supplies.

Assist with other departments as needed: Accounting/ Finance, Admission, Environmental Services, Health Information Management and Receiving Department.

Ascension/Seton Healthcare Network, Austin, TX 11/2007– 1/2016

Patient Access Rep II/Cashier/Team Leader/Rehab/Inpt Verifier/Financial Counselor–

Pre-register and register patients over the phone or upon arrival of an appointment for multiple departments: Admissions, Day Surgery, Labor and Delivery, Emergency Room, Cancer and Therapy Rehabilitation.

Data Entry level: updating patient demographics as needed. Being sure patient s sign all correct documents before and scheduled procedure or appointment. Scan all personal identification and insurances along with signed documents into Healthwares and Active Dash software.

Collect co-pays and deductible amounts from patient over the phone or upon date of service.

Work on OCIE, ET, High Dollar and Self-Pay accounts and reports daily.

Verify all Inpatient, Outpatient & surgery patient insurances and obtain the proper authorization for procedures if needed.

Cashier: Collect each Hospital Department monies, Count and create reports to submit to the Finance Department. (Must show proof of all work completed, deposits being made (receipts), and copies of each department’s receipts along with all calculations).

Team Leader: Performs all duties listed above.

Rotate on call every 8 weeks as requested. Maintain employees’ schedules and employee call INS.

Education

Lanier High School: Diploma

Hill Junior College: partial Softball Scholarship

Austin Community College Currently enrolled

Certification

Notary Public, American Association of Notaries 3/2017 expires 3/2021 (renewal)

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