Executive Assistant, Analyst In Hr Talent Management Workforce Od

HANAN MOHAMED LAFI KALAM

SENIOR ANALYST, ORGANIZATIONAL DEVELOPMENT

SENIOR Administrator, HR, GS, Talent Management & Strategy

Certified Human Resource Professional (CHRP)

Email Address: **********@*****.***

Mobile Phone: +971-**-*******

PROFESSIONAL EXPERIENCE

Senior Analyst, Organization Development reporting to OD and Job Design Department

Organization : ADNOC GAS PROCESSING (AGP)

July 2015 until June 2020

Senior Administrator reporting directly to Senior Vice President Corporate Support Group Organization : ADNOC GAS PROCESSING (AGP)

May-2014 till July 2015

Talent Management Coordinator reporting directly to Vice President, Talent Management

Organization : ADNOC GAS PROCESSING (AGP)

Oct-2012 till May 2014

HR & Administration Division reporting to HR VP, General Services Division, Personnel Admin Department, Policy, Compensation and Job Design Department

Organization : ADNOC GAS PROCESSING (AGP)

2002 till April 2014

RELEVANT EDUCATIONAL:

1.0 Bachelor Degree in COMPUTER SCIENCE / Information Technology

2.0 Certified Human Resources Professional (CHRP) covering the following topics:

Recruitment Process, Selection Process, Onboarding

Training & Development, Learning methods and theories

Payroll, Reward and Compensation

Performance Management

Job Design and Redesign

UAE Labor Law

Employee Involvement & Participation at micro and macro levels

Exit Interview & Employee Retention

SKILLS/TRAININGS/PROJECTS:

Lean six Sigma Yellow Belt – Provider ADNOC Gas

ERP / Oracle HCM Application – Provider ADNOC Gas

Strategic Workforce Planning – Provide ADNOC HQ

ADNOC OD toolkit Project – ADNOC HQ

Customer Services Excellence – Provider Institute of Management

ISO 9001- 2008 Internal Auditor Course – Provider GASCO

ISO 9001-2008 Awareness Course – Provider GASCO

Communication, Interpersonal and Team Building Skills – Provider UAE Academy

Certified Office Management and Admin Skills – Provider Blue Ocean Management

Description on Daily Activities, Roles & Responsibilities

Senior Analyst, Organization Development

Conducts analyses of organization and workforce data, and communicates findings and recommendations in a way that supports the organization's short and long term objectives .

Leverages reporting and analytics to identify opportunities, patterns and risks. Proactively identifies trends for further management discussion and review.

Serves as primary contact for presenting organization & workforce data options, integrations, enhancements, upgrades, optimization and/or redundancy issues

Automates, generates, analyzes, and distributes org. Charts and staffing reports to the appropriate stakeholders.

Help management and provide advices on organization vacancies and opportunities to allocate new recruits. Translates analytics into actionable insights and recommendations and propose different scenarios for employees/positions shoveling/rotating to open opportunities for youth employees.

Conduct analyses and evaluation of the organizational change requests, understand the business triggers, rationale, expected advantages and apply necessary reviews to assess the as-is situation vs. to-be status including impact on people, business process and cost factor.

Apply OD tools to identify efficiency gaps, analyze SoC and org. layers, come up with solid business case with different options to management to assess and opt for the best-suited option to adopt.

Conduct Manpower Mapping for current Staff according to new proposed organization structure in coordination with the business line.

Analyze employees’ profiles and competencies vs. job descriptions and specifications to ensure minimum job requirements are available.

Conduct Risk Assessment exercise to assess if there is any adverse impact on people, organization, business continuity and costing element.

Highlight whenever there is any potential risk and provide mitigation plans in coordination with business units.

Develop Job Description with main accountabilities and the key Roles & Responsibilities expected to be delivered by the job-holder

Develop in coordination with business unit the main process, function statement and mandates to be delivered by dedicated organization units.

Develop in coordination with business unit the RACI matrix to describe various roles in completing tasks or deliverables for a project and or business tasks and activities

Lead Implementation Phase upon management approval including reflecting new changes in the company organization, ERP exercise ORACLE and employees’ profiles

Lead Change Management initiatives to ensure proper communication to impacted employees is done.

Notify other stakeholders to cope up with the change, e.g. Finance, Job Design Team, and ER Team

Participate in the annual supply and demand exercise with HR partners and senior management to forecast, establish and execute Future Staff Planning in terms of Demand Cycle and Manpower budgeting, based on future business growth or optimization in order to align workforce accordingly.

Participate in Manpower Planning, Provide analytical and advisory support in the area of data analysis, statistics compiling, advice on the development of effective manpower and succession plans for all positions to create reliable basis for recruitment and development planning

ISO focal Point, i.e. Responsible of formulating, establishing, and updating OD business manual, framework, Departmental Procedures and Departmental Objectives as per ISO standardization.

Department representative for the annual audit session. Responsible to prepare all required documentation and answer audit observations, inquiries and be prepared with all evidences.

Responsible to maintain and update all department trackers and checklists to ensure OD actions are conducted and handed over according to pre-approved timeline.

Responsible for HC Dashboard data accuracy. Ensure 0 error is maintained and to analyze the root cause for any error detected and ensure immediate rectification action.

Performs Job analysis for new jobs resulting from organization re-structuring, which includes creation / writing of job descriptions and functional mandate of new units

Operates and controls the Oracle based Human Resources Management System (HRMS) activities, e.g. creation/deletion of Jobs, Positions, Organization Units and Organization Hierarchy.

Senior Administrator Reporting directly to Senior Vice President Corporate Support Group

Participate in preparation of required documentation and input gathering for leadership meetings including BAC, BOARD and Shareholders meetings.

Prepare the divisional Key Performance Indicator (KPI), by identifying each department objects based on the core business goals and ensure our KPI’s will accurately measure the progress toward company goals. Coordinate and generate Shareholders monthly report including compiling data from sources and publishing it on time

Conduct regular data quality checkup and ensure data accuracy at all time.

Action Plan Coordinator for all Actions related to corporate support group.

Draft Circulars, letters, memos report and MoM in Arabic & English for the SVP

Talent Management Coordinator reporting to Vice President, Talent Management

Member in a task force formed to coordinate with managers to identify staffing needs, determine selection criteria, coordinate with recruitment dept. to provide profiles of potential candidates.

Plan interview and selection procedures, including screening calls, assessments and in-person interviews

Assess candidate information, including resumes, qualifications, competencies and provide professional first point for review and check before submit to line man

Coordinate and administer divisional projects and activities, facilitate the implementation of the division initiatives, Act as focal point for Division ISO Documentation System. Action Plan Coordinator for the Quality, Audit, Risk actions.

Draft Circulars, letters, memos report and MoM in Arabic & English for the SVP

Worked in HR & Administration Division different units reporting to HR VP, General Services Division, Personnel Admin Department, Policy, Compensation and Job Design Department

Prepare and process a variety of Employee Administration documents in order to provide administrative support in implementing various employment actions and maintain employees’ records

Prepare drat personnel action forms related to implementation of new appointments, changes in employees status such as promotions, transfers, salary adjustments, re-designations.

Initiates correspondences related to employees under probationary period Coordinate and administer the approved Policies, ensure updates are reflected and communicated to all concerned.

Support the team with investigations and disciplinary management of staff, ensuring accurate records of cases are kept within confidential employment files.

Provide advice, and guidance to employees on relevant issues

Oversee the HR Division Administrative activities, manage information, monitoring incoming/outgoing correspondences received by the VP and ensuring its proper sorting.

Coordinate and generate HR Monthly report including compiling data from sources and publishing it on time as well as the balance scorecard data tables

Coordinate and compile the divisional reports such as KPI measures, MoM,

Participate in Job Descriptions review and consolidations activities.

Participate in annual Bonus exercise and salary review initiatives (identify eligible employees, apply adequate formula to calculate impact on the basic salary – Data entry – Posting payment, Prepare for management approval, liaise with finance dept. to process payments as applicable and Employee Relations to update employees profiles and records accordingly.

Preparing all kinds of certificates related to HR department (such as Salary, To Whom it may concern, Transfer, change of title, promotion, etc…)

References:

Mr. Abdulaziz Al Messabi Mr. Hamad Al Menhali Ms. Fatheya Al Ali

VP, HR Manager, Recruitment A/Manager, OD & Rewards

050-******* 056-******* 050-*******

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