Personal Assistant Manager

(as compiled by Skills Excellence- MD)

*Ambassador - *Compassion and empathy * above average people-skills* Analytical*

Work ethics & integrity * Reliability to take ownership*

Career goal:

Passionate about a long-term career in Reception, Event management, Consulting- and client services role

Profile Summary

Interview comments from Skills Excellence on candidate based on personal interview:

Janice has above -average interpersonal skills and the strong ability to build solid and long-lasting customer relationships. She has excellent communication skills.

She is ideally suited for a role in which she needs to ensure a high level of customer satisfaction, through her ability to identify the needs of her client, advanced listening skills, and to offer an affordable and appropriate service.

She is motivated and driven through job satisfaction and her environment.

Her organizing skills and ability to use initiative and offer solutions even in challenging situations, is of high value to her Employer

Janice takes ownership with a high sense of responsibility, being a person of exceptional personal values, honesty, and integrity

She is observed as a person with a high emotional intelligence to deal with different individuals, across levels of society and cultural diversity

She thrives on one-on one- consultation base interaction, in which she will excel to exchange details and offer professional advice or product information to her clients.

Janice is highly trainable with ability to grasp information quickly

Janice is highly recommended for roles in which her presentability as an Ambassador of the organization is important, consultation on an individual basis or where excellent people-skills is a requirement to ensure customers receive the excellent service.

Personal Data

Surname: Scholtz

First Name: Janice

Date of Birth: 1974/ 08/23 (46 years)

ID: 740**********

Gender: Female

Nationality/Citizenship: South African

Location: Pretoria

Languages: English/ Afrikaans -Fully bilingual

Contacting details: Cell: 082-***-****

E-mail: **********@*****.***

Personal: Immediately available

Interests: Art / gardening

Education:

Last school attended: Hoërskool Evander

Period: 1992

Qualification: Grade 12

Subjects:

Afrikaans/ English/Geography/Home Economics/Biology /Art

Courses:

Environmental Management – Potchefstroom University

Environmental Law - Potchefstroom University

7 Habits – Franklin Covey Organisation Services

Professional Skills for New Secretaries – Centre for Management Development

Process training for Sulphur (Internal at Sasol)

Problem Solving (Internal at Sasol)

Safety Attitude & Actions (Internal at Sasol)

Environmental Awareness (Internal at Sasol)

Hazardous Communication (Internal at Sasol)

Hazardous Waste – Emergency Response and Transport Hazardous Material (Internal at Sasol)

Customer Service (Verhoef Training)

Computer literacy:

Windows 2007 (Excel, Power Point, Word, MS Projects)

E-Mail - Outlook & Group Wise

E-Procurement (Sasol Internal)

Mims, Tanda, Fineis (Sasol Internal)

Gastech Projects Reporting (Sasol Internal)

SAP 4.6 (Reconciliations for credit cards & fleet cars)

Pastel Payroll 2013

EMPLOYMENT HISTORY:

Employer: Pebble Eye Game Farm –(Cullinan)

African Bushveld venue near Pretoria and Cullinan. Wedding venue with honeymoon suite and chapel, and fully equipped self -catering lodge

Job Title: Owner/Manager

Period: 2013 to 2019

Key Responsibilities:

Staff management and organizing

Management of stock

Financial and administration management

Housekeeping

Bookings and hosting of guests

Event management

Achievements:

Successfully hosted and managed events

Referrals and repeated business based on service quality

Reason for leaving: To be discussed during interview. Opportunity to establish a long-term career

Employer: State Information Technology Agency (SITA)

SITA currently offers end-to-end solutions across a complete spectrum of IT services to multiple national, provincial, and local government departments.

Job Title: Assessment Administrator (September 2006 – May 2012)

OHS Specialist (October 2005 – August 2006)

Personal Assistant (March - September 2006)

Period: March 2003 to 2012

Key Responsibilities:

Personal Assistant to top Management -reporting to Zodwa Monase

Provide general administrative support

Ensure proper communication between the office of the Managers/Chairperson as well as internal and external stakeholders

Manage logistical and travelling arrangements

Manage the diary and all correspondence to and from the Managers/Chairperson office

Assist with the management of finances

Coordinate all events/projects organised from the Managers/Chairperson environment

Ensure efficient documentation management

MS Office: Word/ PowerPoint presentations and Excel: budgets, expenses, claims

OHS Specialist

Monitor, manage and advise SITA’s risk profile

Ensure a working environment that is safe and without risk

Implement an effective occupational health and safety system

Conducting of audits

Assessment Administrator

Complete routine administrative tasks

Acquire, distribute, and store supplies as and when needed

Update and maintain an organised filing system for safe keeping of information

Responsibility for logistical arrangements needed for assessments, such as contacting delegates and arranging venues, equipment and materials needed for assessment purposes

Ensure confidentiality of assessment data when executing administrative tasks

Achievements:

Responsible for a newly established OHS system: Develop and implement OHS systems, processes, and procedures

Function coordination: national and international guests

Following of strict protocols

Liaison with reputable organisations e.g. Siemens /HP

Worked closely with Ministers of Government Relations Management and Minister of Public Services and -administration, and international delegates

Dealing with sensitive and highly confidential information

Reason for leaving: Relocation

Employer: Sasol Polymers -Secunda

Job Title: Secretary

Period: October 2001 to September 2002

Key Responsibilities:

Managing diaries for Procurement Manager & Business Planning Manager

Arrange meetings and appointments

Arrange travelling – car rental and flights

Internationally arrange accommodation

Liaison with countries such as Dubai

Functions: - National up to 40 guests

Credit card administration and recon ( 80)

Administer fleet card system for company vehicles (Total of 30-40 vehicles in fleet)

Assist managers with cost control

Receiving of visitors

Safety Representative for the building

Reason for leaving: Relocation to Pretoria

Employer: Sasol, Sulphur, Gasification Plants (Secunda)

Job Title: Technical & Cost Clerk

Period: May 2000 to September 2001

Key Responsibilities:

Assist with projections & compiling of budget

Follow up on deviations on cost reports & actual cost

Order and record keeping of stationery

Running, upkeep and audit of MBO System

Weekly plant inspections for deviations

Arranging of functions and training

Achievements:

Based on performance the candidate was promoted to a permanent role

Employer: Top Level Recruitment (Pretoria)

Job Title: Secretary /Assistant Recruiter

Period: August 1998 to April 1999

Key Responsibilities:

Typing for a total of 4 Consultants in office

Cold calling

Conducting interviews with candidates

Skills Analysis

Reason for Leaving: Business experienced financial difficulties

Employer: PAG Recruitment – Pretoria Branch

PAG Staffing as national leader in SA in recruitment

Job Title: Reception / Secretary

Period: November 1996 to September 1997

Key Responsibilities:

Reporting structure: Branch Manager

Frontline Reception: receiving and welcoming of gusts

Administrative function

Answering of switchboard

Tying of Curriculum Vitae

Liaison with Consultants

Reason for Leaving: Branch amalgamated- retrenchments

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