Secretary, Assistant,HR manager, Admin manager, Officer

Academic Details

M.Sc. in Quality and Business

Excellence from Abu Dhabi

School of Management in 2020

B.Sc. in Computer Information

Systems from Department of

Information Systems, College of

Engineering & Computer

Science, Ajman University for

Science & Technology in 2003

Diploma in IT and Office

Automation from General

Authority of Information, Abu

Dhabi (UAE) in 1996

Profile Summary

Competent professional, offering over 15 years of rich & diverse experience in Office Administration, Executive Support and Human Resources operations. Proficiency in supporting the executive management team, providing leadership to Administration strategic plans, organize events, supervising and verifying service processes in administration, supervise and review department processes to ensure timely response to received inquiries of the employees, controlling and monitoring a thorough compliance with the company’s policies,ensuring a good flow of communication between all levels of the organization, developing and monitoring annual budgets of every department for organizing events, manage regulatory affairs and managing the relations with government entities Experience in managing corporate functions, inventory and office supplies, maintaining information confidentiality, helping leadership with decision-making. Extended comprehensive administrative support to management and departments Implemented processes & procedures that increased operational efficiency; managed daily functions of business unities and official committees Expertise in supervising HR Section, Admin Section, Procurement Section, Public Relations Skills in leading CSR program to support UAE initiatives and plans for Emiratization Proficient in HRIS, ERPs, MS Office Suite, Webmail Applications, Oracle Database, Maximo, SharePoint and AFU System

Excellent in liaising with internal & external stakeholders and senior executives, coupled with the capability to exercise initiative, discretion & maintain a high level of confidentiality An effective leader with excellent analytical, negotiation problem-solving, decision-making and communication and interpersonal skills

Career Timeline (latest 4 organizations)

Core Competencies

Executive Assistance & Support Project Management

Organizational Management Facilities Management

HR Administration Management Records Maintenance, Calendar Mgmt. Travel Arrangement

Stakeholder Management

Relationship Management People Management

Raniyah Rezq Mohammed Obaid

Proven track record of working with Top Management in various companies; expertise in leading administrative, Human Resourses and operational functions for senior-level staff and department directors

Achievement-driven professional targeting senior level assignments in Administration, Human Resources, Support and Facility Management with an organization of high repute *******@*****.*** +971*********

Jun’11 – Dec’11

Mubadala Oil and Gas Company,

Abu Dhabi

Mar’13 – Oct’13

TUV Middle East

Abu Dhabi

Mar’14 - Sept’18

Emirates Classification Society (Tasneef), Abu

Dhabi

Sept’18-Nov’19

Mirdif Security & Safety,

Abu Dhabi

Organizational Experience

Sep’18-Nov’19: Mirdif Security & Safety – A Subsidiary of Emirates Classification Society (Tasneef), Abu Dhabi, UAE as GM Office Manager and Head of Support Services for Abu Dhabi and Dubai. Administered company’s services including: HR Section, Admin Section, Procurement Section, Public Relations and GM Office HR Manager Role:

A first point of contact in all matters relating to Human Resource of PROFIRE Ensured that all HR operations is processed accurately, on time and in terms of company policies and procedures, statutory requirements of the UAE Law

Coordinate with the Operation departments and cater specific requirements for recruitments Handle end to end recruitment, Coordinate in aligning Job Descriptions Screen through resumes to find talent, schedule interviews Prepare high-quality paperwork and documentation

Ensure employee On-boarding procedures/induction and presentation Coordinate with Insurance providers in terms of insurance coverage and workmen compensation Update and maintain Employee Master, Leave Master and Recruitment Monitorial Preparation of monthly Payroll processing –Time Attendance and Leaves Administer Employee Personnel File and maintain personnel file track. Liaise with PRO in Visa related formalities and Labor contracts Assist resourcing and qualifying employees for Professional Licensing Handle Performance Appraisal Cycle

Arrange manpower plan, Emiratization plan and employees development program Administration Manager Role:

Organized small to large scale events and provide ongoing assistance during events Maintained inventory and ordering necessary office equipment and supplies, as needed Ensured that the facility is operating as it should on a daily basis Served as the liaison for office maintenance for any facility issues, repairs or inquiries. Provided Documentation Support and updates to higher management on License Renewals Monitored annual budgets of every department for organizing events, philanthropic giving and employee recognition Organized small to large scale events and provide ongoing assistance during events Handled all courier/shipping and receiving duties

Managed Drivers and Delivery services as well as company’s cars Managed petty cash and daily office expenses

Procurement Manager Role:

Supervised procurement activities and developed new policies and procedures Developed and maintained vendor relationships and contracts ; manage vendors, service providers, and take ownership of sourcing various office resources.

Ensured that CRM for vendors and suppliers is updated on timely basis Obtained vendor price quotes, prepare purchase requisitions with accompanying justification and further attachments for readiness in submitting to procurement to purchase and track expenses Proactively research and negotiate to ensure cost savings for all goods & services. Coordinated accounts payables/invoices and travel expenses. Liaisie with vendors and obtaining quotes/best pricing of all office purchases; oversee all contracts with suppliers Office Manager Role:

Follow up the status of current projects under GM office Dealt with emergency issues that arise

Coordinated organization’s strategic plan and business plan Lead plans for the future expansion

Organized internal and external communication within company offices Head the CSR in training program to support UAE initiatives Mar’14 - Aug’18 Emirates Classification Society (Tasneef), Abu Dhabi, UAE Growth path:

Mar’14 – Feb’18: Executive Secretary to CEO

Feb’18 – Aug’18: Head of HR & Administration

Role:

As Head of HR and Administration

Directed administration budget of AED 3 million

Developed, reviewed, and improved administrative systems, policies, and procedures Leading support services for Corporate and other subsidiaries Supervised daily operation processes in personnel administration and other business function Hosted various internal events including setting and refreshments Created inventory control management systems for the inventory department Devised logistics in organizing records, files and statements in an effective manner Supervise daily HR activities and actions of HR Section, leave management,final Settlements,employee compensation and benefits, payroll, personnel databases, performance and appraisals Keep HR soft and hard filing up to date

Impress internal customers with friendly and professional service Liaise with the HR Service providers and other relevant parties about employee changes Work as a team or individually to deliver high quality standards consistently and accurately Developed Admin tracker sheets and follow up the automation of Administrative requests Managed new HRIS project and lead the implementation of the new system As Executive Secretary to CEO:

Administering the daily operations of the CEO’s Office Maintained phones, managed calendars, scheduled appointments, meetings, luncheons and conference Regularly reviewing diary, meeting and travel demands or any issues which affect the daily operations of CEO Office Supporting Legal Advisor in Board documents, agenda, collect required presentations and arrange distribution of board meeting materials to members

Scrutinizing enquiries and requests from internal and external stakeholders and take appropriate action on behalf of the CEO, including the redirection of enquiries to appropriate personnel Arranging travel, hotel booking and transportation including private jets Interacting & coordinating with senior executives from public and private organizations on a wide range of issues Maintaining confidentiality and effective working relationships Analysed matters of top priority and managed accordingly, Sign for internal and external curriers packages, relay directives, instructions and assignment to executives

Maintained multidimensional complex calendar events and created highly effective organized filing system Prioritizing emails, incoming calls, and scheduling board and foundation meetings Creating reports, internal memos and business letters Created and maintained up-to-date organizational chart Arranged VIP receptions and ceremonies for business celebrations as well as VIP communications Liaise the international official visits of UAE delegation to other countries with government entities and ministries considering international protocols

Conducting any research that the reporting manager may require Mar’13 – Oct’13: TUV Middle East, Abu Dhabi, UAE as HR Assistant Role:

Managed a variety of documents and materials such as new hire packets, resignation and retirement packets, reports, sick leave assistance plans, employee benefit information, background checks, applicant materials, leave requests, employee evaluations for the purpose of disseminating information/items as appropriate Extended support in hiring process, including processing of applications, orientation of newly hired employees, and completion of related forms and data entry

Administered the process of encoding employee’s data to New ERP System, took care of Employee's Annual Training, Coordinate Internal Training, Scan and Upload Employees Files to Share Drive Maintained a variety of employment files and records, compiled pertinent employee information (salary, non-tenure staff list, paraprofessional test scores) for the purpose of ensuring accuracy of employee’s compensation, maintained eligibility for position and complying with mandated requirements

Previous Work Experience

Jun’11 – Dec’11 Mubadala Oil and Gas Company, Abu Dhabi, UAE as Executive Assistant, Administrator and HR Assistant Jan’11 – Apr’11 Sheikh Zayed Book Award – Abu Dhabi Heritage and Culture Authority, Abu Dhabi (UAE) as Administrative Assistant

Aug’08 – Dec’10 British Business Corporation, Abu Dhabi (UAE) as HR and Admin Officer Jan’04 – Jun’08

Abu Dhabi Oil & Refining Company (TAKREER), Abu Dhabi (UAE) as Office Administrator Jan’00 –Nov’03

Alraed Asphalt Trading Company, Abu Dhabi (UAE) as HR Genralist Sep’97 – Dec’99

Alwaraq Office Supplies, Abu Dhabi (UAE) as Secretary and Personal Assistant Training Courses and

Workshops

Financial planning and management in crisis,2020

Artificial Intelligence strategy for success,2020

The role of emotional intelligence in business pioneers,2020 Introduction to Strategic Business Management,2019 Certified Human Resources Manager,2019

Certified Human Resources Professional,2019

Advance HR Training Course,2019

HR Professional Training Course, 2019

Introduction to Quality Management,2018

Event Management Specialist, 2017

Certificate on Business Administration, 2017

Certificate of Office Manager, 2016

Business Writing for Administrative Professionals, 2015 Certificate in Business Awareness for Senior Assistant, 2014 IT Awareness and technologies, 2013

Work Procedures & Simplification, 2006

MS Office and Outlook, 2004

Marketing Objectives, 2002

Management of Small Business, 2001

Executive Secretary, 1998

Business Communication, 1997

Introduction to HR Operations,1996

Office Management and Task Automation,1995

IT Skills

ICDL Certificate 2004, MS Office Suite, Louts, Webmail Applications, Oracle Database, Maximo, SharePoint, AFU System and Time Attendance Applications Personal Details

Date of Birth: 20th August 1976

Languages Known: English and Arabic

Address: Abu Dhabi, United Arab Emirates

Marital Status: Unmarried

Nationality: Yemeni

Driving License: Yes

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