Personal Assistant Office

Curriculum vitae of

Phumzile

Gludia

Mahamba

Personal details

Surname : Mahamba

First names : Phumzile Gludia

Date of birth : 1985-08-22

Id number : 850**********

Nationality : South African

Marital Status : Single

Driver’s license : Code 10

Home Language : IsiZulu

Other language : English

Health status : Good

Criminal offence : None

Disability : Yes (physical disability)

Contact number : 076-***-****

Email Address : *******.********@*****.***

Residential address : 2592 Ext 22

: Mzinoni Town Ship

: Bethal

: 2310

Educational qualifications

High School Attended : Ikhethelo Secondary School

Highest Grade Passed : Grade 11

Year : 2005

Subjects Passed : Zulu, English

: Afrikaans, Biology

: Physical Science & Math’s

Currently Studying

Course Name : Diploma in Personal Assistant

Institute : Intec College

Subjects : Communication

: Business and Office Administration 1

: Management 1 & Management 2

: Office Practice 1

: Organisational Behavior

: Computyping

: Intro to PC’s using Windows 7

: Marketing Management 1

Year : 2017

Further education

Course : Microsoft Office

: Word Intermediate,

: Excel Intermediate

& PowerPoint Intermediate

Institute : Gigaskills

Year : 2016

Course : Project Management Professional

Institute : College S.A

Year : 2013

Course : Project Management Basic

Institute : College S.A

Year : 2013

Course : Professional Receptionist & P. A

Institute : Damelin

Year Completed : 2011-12-08

Internal Training : Trained to use Micro station V8

: Programmed

Occupation : Assistant Cad Operator

: & Receptionist

Course : Computer Literacy

Year Completed : 2010

Institute : Giga Skill

Currently Employed by:

Company : Proconics Pty - LTD

DEPARTMENT : Personal Assistant

PERIOD : 16 March 2015 – till to date

REASON FOR LEAVING : Better opportunities

Tasks and Responsibilities:

Appointments, Scheduling and Events Co-ordination

Schedule appointments, assist with the making of travel arrangements, manage diaries etc.

Organise luncheons and handle administrative side of conferences, seminars etc.

Reports

Co-ordinate meetings, including the typing of agendas and minutes

Attend meetings to take minutes where required

Compile reports where required

General Administration

Managing CFO expenses report (Monthly) Credit Card

Conducting research on the internet,

Committee/Board/Association membership administration and support

Actively manage (including screening) mail, telephone calls, emails, letters and visitors for the GM

Manage and maintain accurate and detailed records

Help financial employees out with tasks when they require my assistance ( e.g laminating, sending out emails, numbering dividers, printing of labels scanning and filing etc.)

Organise events for financial group,

Filing, faxing, printing, binding, photocopying and other day to day administrative activities.

Anticipate requirements in diary for tasks other than meetings

Managing and reviewing filing and office systems, typing documents

Assist at reception

Other Duties at Finance

Internal System Administrator: Timesheet

Timesheet follow up

Leave

Outstanding Timesheets

Method 1:

Check each status in Dynamics separately

Method 2:

Create a report that shows all follow up required

Document Approvals

Post to GL

Labour commitment load

Additional notes

Safety:

Ordering PPE

PPE Stock control

Issued PPE to employees

2.1 She Rep Representative

Compiling month end report – Safety related stuff

Finance

Debtors:

Issue Credit Card Statements to the GM’s

Prepare Credit Cards Reconciliation (Monthly)

Upload credit card statement on SharePoint

Upload supporting documents on SharePoint

Prepare Petty Cash Reconciliation (Monthly)

Upload supporting documents on SharePoint

Creditors:

Prepare Creditors Reconciliation (15th and 31st of each month)

Upload creditors invoices on SharePoint

Upload creditors statements on SharePoint

Previous Employment

Company : Proconics Pty - LTD

DEPARTMENT : Receptionist

PERIOD : From 03 Jan 2011 – 13 March 2015

REASON FOR LEAVING : Promoted

Tasks and Responsibilities:

Welcoming guests, determine nature of business, and announces guest to appropriate personnel.

Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department.

Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable.

Handling general attendance registers

Do Bookings of Scheduling conference rooms & place orders for management lunches.

Placing orders for Stationery and Groceries.

Assist administrative assistants with clerical duties to include faxing, copying, and organizing/maintaining files.

Coordinate with vendors and services they provide.

Ensure main voicemail reflects office closings, special events as well as posting office closed signs.

Answering questions about organization and provides callers with address, directions, and other information requested.

Receiving and forwarding incoming faxes.

Receiving, sorts and distributes mail.

Support administrative and special projects requirements, as assigned.

Sending out emails on someone birthday place orders for flowers for that occasions.

Do other duties as assigned.

Material and Equipment Used:

Office equipment: copier, computer/keyboard, telephone, and fax.

COMPANY : Proconics Pty - LTD

DEPARTMENT : Assistant CAD Operator

PERIOD : 19 Feb 2010 – 15 Dec 2010

Reason for leaving : Person at reception resigned

*Duties and Responsibilities:

Updating existing and creating new drawings.

Allocating the drawing numbers.

Drawing of electrical and instrument drawings

Area classification, drawings of index key plan, earthing drawings, underground conduit of cable drawings, cable schedules, above ground power drawings, one line diagram,

Substation & switchgear drawings, control building drawings, general arrangement, schematic diagram, connection diagrams, logic diagram, drafting symbols and standard notes.

Administration: sorting of drawings, filling, drawing register.

References

Contact person : Nomfundo Ntenga

Occupation : Snr Accountant Capital Portfolio

Company Name : Sasol Mining Pty Ltd

Contact number : 017-***-**** / 081-***-****

Contact person : Lundi Mdingi

Occupation : Chief Financial Officer

Contact number : 071-***-****

Contact person : Esther Mahlangu

Occupation : Creditors Clerk (Proconics)

Contact Number : 017-***-**** / 083-***-****

MORTIVATIONAL FACTORS FOR APPLYING

I am a loyal, honest and hardworking person who is up for any challenge.

I am also a team worker but can also manage independently.

I have very good computer skills and am a very lively young African female.

I am very neat.

My goal is to maintain a balanced life style and to be best in everything I approach.

To reach the highest level in my field and to do everything with integrity.

I see every opportunity as a chance to improve my knowledge and myself even though I’m disable.

My ability to adapt and learn quickly under new circumstances is also of great benefit.

I am prepared to undergo any and all training that may be deemed necessary to perform the duties for which I am appointed.

NB: Kindly please take note that I’m available immediately.

Contact this candidate