Office Assistant
Resume:
NAKAJJA IMMACULATE KIBAYA
Address: Kampala, Uganda
Email: *****************@*****.*** Tele: +256-***-***-***/ +256***-***-*** PERSONAL STATEMENT
An experienced procurement officer with several years of experience in various office environments, dedicated individual with a language proficiency in English, French and Luganda. I am able to grow and expand business by proper planning and planning as well as logistics management. I have proven ability to collect and manage information efficiently and accurately armed with excellent written and verbal communication skills and a strong desire to work hard and perform well. I am a very motivated person who is keen to have a successful career. I am now looking forward to making a significant contribution to an institution that offers a genuine opportunity for progression. EMPLOYMENT HISTORY
August 2018 - April 2020
Procurement Officer, Mota Engil
In this role, I successfully coordinated the quality and efficiency of procurement and purchasing activities and ensured stewardship to acquire goods and services in support of the delivery of high- quality programming to the poor and vulnerable.
Successfully negotiated prices with vendors which enabled the company to acquire quality material at affordable /fair prices.
Participated in supplier sourcing which also included international sourcing for material that’s not found on local market. With this the company was able to acquire one of the7Rs of procurement which is the right source/supplier.
Built positive and long-term relations with suppliers which enabled the company to have good relations with vendors in that even in times of financial crisis the vendors would understand the situation calmly on a round table.
Compared product deliveries with issued purchase orders and as a result, this enabled the company to get the right product/material as per the requisition made by a user department.
Ensured that different departments adhere to procurement policies and procedures while making requisitions in the system. This made procurement as a function simplified and at thus able to meet organizational goals.
Effectively engaged stakeholders and developed procurement strategies based on sound knowledge of business needs and supply markets which has led to early preparedness in procurement activities.
Established, maintained and effectively managed relationships with suppliers including soliciting and negotiating quotes/ proposal with the support of the requesting department and finance observer; maintaining continuous communication with suppliers including order confirmation, following up on deliveries and communicating delivery, quality and shelf life problems with the suppliers as they arise. This expanded the service provider base.
Conducted market surveys for prices and maintained a list of prices for commonly purchased items in all program areas of operation which enabled easy price estimation on purchase requests by program team members.
Carried out procurement of supplies, services, works following the laid down company guidelines/procedures.
Developed and assessed key performance indicators for vendors as per contracts/POs.
Monitored and reviewed supplier deliverables to determine their competence in accordance with the company measurement procedure.
Ensured that there was adequate stock for supplies to all user departments as requested by them.
Assessed quality of goods received through involvement of users and stores departments.
Arranged transport of goods and tracked orders from vendors.
Coordinated with inventory team and management on planned purchases as per the budget
Obtained and analyzed quotations
Registered, managed and deleted vendors in SAP and updating vendor data in SAP.
Implemented a transparent procurement system in accordance to the organisation policies for efficient and effective delivery of goods and services.
Always reviewed requisition orders to ensure accuracy and compliance. October 2017 – July 2018
Logistics Assistant, Mota Engil
I was responsible for coordinating package deliveries and my duties were receiving and unpacking parcels, completing relevant documentation and dispatching stock, record and report breakages as well as sign delivery notes upon receipt shipments.
Effectively managed logistics operations to ensure efficient and accurate delivery of shipment/ ensuring timely disbursement of clearing documents to the clearing agent. This resulted into accurate delivery of shipments
Evaluated RFQs sent to forwarders/transporters and also processed purchase requisitions as well as purchased orders for all logistic costs. This helped the company to move its cargo at a fair price and in time and also have a record of all the logistical costs in the company system.
Expedited and followed up with all clearing agents on imports and exports/ process tax exemptions and permits through government bodies for some specific cargo.
Maintained an archive of all shipments of the company which helped the organisation in times of customs audits they have all the necessary documents required.
Followed up with finance on payment of assessments to avoid delays hence enabled the company to receive material on time when needed.
Established a good working relationship with suppliers and the organization by working in close contact with site miners, truck owners, drivers and clearing agents.
Ensured efficiency by working within given budget lines to prevent break downs by effectively planning and scheduling for the maintenance and repairs, fuel days etc.
Did weekly and monthly reporting on the fuel intake, paid and unpaid invoices which has enabled the organization to forecast the future expenses.
Purchased office supplies which has greatly improved on the expenditure towards office supplies.
Ensured timely disbursement of clearing documents to the clearing agent assigned.
Reviewed all import and export documents
Processed TAX exemptions and permits through government bodies like URA,
UNBS
Assessed carrier performance with respect to on time delivery and on time pick up.
Continually searched for improvement opportunities in transportation processes.
Ensured that all purchases both local and international are in conformity with
Uganda’s tax policy.
PROJECTS HANDLED
Mobilization of Equipment, Machinery and procurement of Materials for:
On-going construction of Radisson Blue Hotel
Construction of the Kampala Northern by Pass for Mota Engil Africa SA funded by European Union
Civil works on Rehabilitation of Ishaka Katugulu Road for Mota Engil Africa SA Funded by the government of Uganda
Rehabilitation of the strategic Tororo-Kamdini Road for Mota Engil Africa SA Funded by world Bank.
ABILITIES AND ATTRIBUTES:
Fulfilling administrative functions of supply chain management.
Report writing skills
Ability to work under minimum supervision and turn up excellent results
Work in different challenging situations.
Understanding of procurement guidelines in Uganda SPECIALTIES:
Procurement and Contract management
Supply chain and operations management
Excellent negotiation abilities and attributes
Warehousing, material planning and management.
Computer skills:
Ms Excel
Ms Access
Ms Word
Ms Power point
Outlook
Internet
ERP systems like SAP
hub management tool system
EDUCATION
September 2019- September 2020
Post graduate Diploma in Procurement and Supply Chain Management Uganda Management Institute (U M I)
August 2014 - August 2017
Bachelor’s degree in Procurement and Logistics Management Kyambogo University
January 2012 - December 2013
Uganda Advanced Certificate of Education
Our lady of Africa Senior School Namilyango
January 2008- December 2011
Uganda Certificate of Education
St. Balikuddembe Seniors School Kisoga-Mukono.
REFEREES
1. Kagulire Aron
Finance
Controller Mota
Engil Africa SA
****.********@****-*****.**
2. Nabyama Grace
Procurement
manager Mota Engil
Africa SA
*******.*****@****-*****.**
3. Lucy Atukei Administrator
Mota Engil Africa SA
****.******@****-*****.**
CERTIFICATION
I, the undersigned, certify that to the best of my knowledge and belief, this data correctly describes me, my qualifications, and experience.
Signed
Nakajja Immaculate Kibaya
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