Nombuyiselo Ndinga
Identity number: 760**********
Nationality: South African
Contact details: 076-***-****
Email: *********@*****.***
Race & Gender African Female
Languages: English, Xhosa, and Tswana
Driver’s license: Code B
EMPLOYMENT HISTORY
March 2015 – April 2017: Department of Telecommunications (DTPS):
Position: Executive Assistant (Office of the DDG)
Reason for leaving: Resignation
Duties:
Manage the diary of the DDG:- Manage all appointments, acknowledge receipt of emails and assist where necessary, arrange meetings, manage the calendar of events for the DDG and the branch and also manage boardroom bookings.
Provide logistical support to the DDG:- Prepare presentations, agendas and meeting packs for all meetings of the DDG. Arrange travel and accommodation for the DDG, and help with visas for international trips. Order stationery and all office supplies for the office. Provide Secretariat support: Take minutes, keep record of all action steps taken at the meeting, make a follow up and ensure that deadlines are met.
Document management:-Keep records of all incoming and outgoing documents. Ensure safekeeping all the documents and files.
Co-ordinate and consolidate reports from all five (5) chief directorates for submission to the office of the DG. Assist to prepare briefing notes and responses to parliamentary questions, check quality and use of correct format before submission.
Manage the budget of the office, petty cash, prepare and submit S&T claims, arrange advances, ensure that service providers and rental of all leased equipment are paid on time, keep all financial records and ensure that the office does not go over budget.
Ensure that the branch is operating within the policies of the department (HR, Finance, procurement and IT);
Manage the flow of information from the office of the DDG within the department, to other departments and our stakeholders. Ensure smooth operation in the office of the DDG.
June 2005 to February 2015: Department of Telecommunications
Position: Executive Secretary to Chief Director
Reason for leaving: Promotion
Duties:
Manage the diary of the Chief Director, schedule appointments, arrange meetings and prepare meetings packs develop and maintain an efficient and effective filling system Procure office supplies for the Chief directorate Control boardroom bookings Responsible for arranging office space for all newly appointed members Arrange travel and accommodation Provide office communication support to the Chief directorate consolidate all reports from Directors for submission to the DDG’s office Provide administrative support to the entire Chief Directorate.
April 2004 to May 2005: National Department of Health:
Position: Senior Secretary to Director
Reason for leaving: Promotion
Duties:
Manage the diary general typing (memos, agendas, letters, minutes and reports) Handling telephone calls maintain filing system photocopying faxing, manage petty cash arranging venues and refreshments for the meetings receiving visitors Make travel and accommodation arrangements handling incoming and outgoing correspondence.
April 2003 to July 2004: Government Employees Pension Fund:
Position: Contract data capturer
Reason for leaving: Permanent position
Duties:
Updating membership details of pension members, checking errors and correcting Personal particulars and banking details for resigned, retired and deceased Members and send them to payments.
February 1998 to March 2003: University of Transkei:
Position: Faculty Secretary
Reason for leaving: Relocation
Duties:
Manage the diary of the Dean typing (memos, agendas, letters, minutes and reports) handling telephone calls maintain filing system photocopying faxing, manage petty cash arranging venues and refreshments for the meetings receiving visitors make travel and accommodation arrangements handling incoming and outgoing correspondence requisitioning keys and name plates; order stationery capturing and updating students data on ITS and assist the Faculty
ACADEMIC QUALIFICATIONS
Highest Qualification
Institution
Year Obtained
Matric Certificate (Grade 12)
Nozuko SSS
1995
National Diploma in Office Management and Technology
Unisa
2015
Secretarial Diploma
Quest College
2002
Work Related Short/Courses
Certificates: Managing Employment Process (Unisa); Financial Management (UPE); Project Management for Office Professionals; Report Writing and Minute taking; Introduction to PERSAL; Document Management; International Computer Driving Licence (ICDL); Computer and Business Studies; data capturing.
Advanced Computer Skills: Ms Office (Word, Power-point, Excel, Outlook) and Internet
Skills: Time Management, Good Communication, Flexible, Proactive and Attention to detail.
REFERENCES
1.Tinyiko Ngobeni
Deputy Director-General: ICT Infrastructure
Department of Telecommunications and Postal Services
Email: ********@****.***.**
Tel: 012-***-****
Cell: 082-***-****
2.Nomfundo Godlo
Head of Administration
Office of the Director-General
Department of Telecommunication and Postal Services
Tel: 012-***-****
Email: ******@****.***.**
Cellphone: 072-***-****
3.Ms Eileen Bees
Colleague
Office of the DDG
Tel: 064-***-**** / 061-***-****