Office Executive Assistant

Location:

Pretoria, Gauteng, South Africa

Posted:

March 11, 2021

Contact this candidate

Resume:

Nombuyiselo Ndinga

Identity number: 760**********

Nationality: South African

Contact details: 076-***-****

Email: adkt0t@r.postjobfree.com

Race & Gender African Female

Languages: English, Xhosa, and Tswana

Driver’s license: Code B

EMPLOYMENT HISTORY

March 2015 – April 2017: Department of Telecommunications (DTPS):

Position: Executive Assistant (Office of the DDG)

Reason for leaving: Resignation

Duties:

Manage the diary of the DDG:- Manage all appointments, acknowledge receipt of emails and assist where necessary, arrange meetings, manage the calendar of events for the DDG and the branch and also manage boardroom bookings.

Provide logistical support to the DDG:- Prepare presentations, agendas and meeting packs for all meetings of the DDG. Arrange travel and accommodation for the DDG, and help with visas for international trips. Order stationery and all office supplies for the office. Provide Secretariat support: Take minutes, keep record of all action steps taken at the meeting, make a follow up and ensure that deadlines are met.

Document management:-Keep records of all incoming and outgoing documents. Ensure safekeeping all the documents and files.

Co-ordinate and consolidate reports from all five (5) chief directorates for submission to the office of the DG. Assist to prepare briefing notes and responses to parliamentary questions, check quality and use of correct format before submission.

Manage the budget of the office, petty cash, prepare and submit S&T claims, arrange advances, ensure that service providers and rental of all leased equipment are paid on time, keep all financial records and ensure that the office does not go over budget.

Ensure that the branch is operating within the policies of the department (HR, Finance, procurement and IT);

Manage the flow of information from the office of the DDG within the department, to other departments and our stakeholders. Ensure smooth operation in the office of the DDG.

June 2005 to February 2015: Department of Telecommunications

Position: Executive Secretary to Chief Director

Reason for leaving: Promotion

Duties:

Manage the diary of the Chief Director, schedule appointments, arrange meetings and prepare meetings packs develop and maintain an efficient and effective filling system Procure office supplies for the Chief directorate Control boardroom bookings Responsible for arranging office space for all newly appointed members Arrange travel and accommodation Provide office communication support to the Chief directorate consolidate all reports from Directors for submission to the DDG’s office Provide administrative support to the entire Chief Directorate.

April 2004 to May 2005: National Department of Health:

Position: Senior Secretary to Director

Reason for leaving: Promotion

Duties:

Manage the diary general typing (memos, agendas, letters, minutes and reports) Handling telephone calls maintain filing system photocopying faxing, manage petty cash arranging venues and refreshments for the meetings receiving visitors Make travel and accommodation arrangements handling incoming and outgoing correspondence.

April 2003 to July 2004: Government Employees Pension Fund:

Position: Contract data capturer

Reason for leaving: Permanent position

Duties:

Updating membership details of pension members, checking errors and correcting Personal particulars and banking details for resigned, retired and deceased Members and send them to payments.

February 1998 to March 2003: University of Transkei:

Position: Faculty Secretary

Reason for leaving: Relocation

Duties:

Manage the diary of the Dean typing (memos, agendas, letters, minutes and reports) handling telephone calls maintain filing system photocopying faxing, manage petty cash arranging venues and refreshments for the meetings receiving visitors make travel and accommodation arrangements handling incoming and outgoing correspondence requisitioning keys and name plates; order stationery capturing and updating students data on ITS and assist the Faculty

ACADEMIC QUALIFICATIONS

Highest Qualification

Institution

Year Obtained

Matric Certificate (Grade 12)

Nozuko SSS

1995

National Diploma in Office Management and Technology

Unisa

2015

Secretarial Diploma

Quest College

2002

Work Related Short/Courses

Certificates: Managing Employment Process (Unisa); Financial Management (UPE); Project Management for Office Professionals; Report Writing and Minute taking; Introduction to PERSAL; Document Management; International Computer Driving Licence (ICDL); Computer and Business Studies; data capturing.

Advanced Computer Skills: Ms Office (Word, Power-point, Excel, Outlook) and Internet

Skills: Time Management, Good Communication, Flexible, Proactive and Attention to detail.

REFERENCES

1.Tinyiko Ngobeni

Deputy Director-General: ICT Infrastructure

Department of Telecommunications and Postal Services

Email: adkt0t@r.postjobfree.com

Tel: 012-***-****

Cell: 082-***-****

2.Nomfundo Godlo

Head of Administration

Office of the Director-General