Coordinator/Admin/Secretarial/Calibration

Veena Sreekanth

Mob: +971-*********

Email: **************.*@*****.***

Dubai, UAE

Career Objective

Seeking a position in Coordination/ office Admin/ Secretarial/ Calibration and to enhance a company’s performance by providing effective solutions resulting in future career advancement opportunities. Seeking an affective role in an organization where I can use my past proven record of contributing to client satisfaction and their retention in company.

Profile Summary

•10 years of experience in coordination, office Administration and calibration in Dubai & India

•Qualified with Bachelor of Business Administration (BBA), Post Diploma in software Engineering & Diploma in Applied Electronics.

•Proficient in MS Office applications (Word, Excel & Power point) & knowledge in Php and VB.6

•Have excellent communication skills both spoken & written in English.

•Can work under pressure & meet deadlines.

•Well organized, systems oriented & have a strong attention to details.

•Efficient, smart, reliable and hardworking

•Can handle multiple tasks effectively and very much flexible with time.

•Possesses excellent organizational skills and can work well independently.

•Adherence to deadlines without sacrificing quality of output.

•Prioritization of work and perfect time management.

•Expert in interdepartmental liaison and coordination.

•Faultless maintenance of reminders and follow-up systems

•Proficient in contract review and calibration

•Training in calibration parameters.

•Knowledge in ISO 9001 & ISO 17025

Employment History

Service Coordinator, District Cooling Company ( 2 months (February 2020 -Mar 2020))

(Service provider of A/C equipments and distributor of LG HVAC products)

Calibration Technician/ Coordinator (Calibration Department), Danway Emirates LLC, Dubai, UAE (4 Years)

(ISO certified company providing calibration services in the field of instrumentation including

force, temperature, pressure, dimensional, mass & time)

Sales Coordination, Technominds Computers LLC, Dubai, UAE (3 1/2 years)

(Providing network solutions, CCTV Surveillance and security systems, website and

Software solutions.)

Office Administration, Programmers International, India (2 years)

(Website designing, Software & ERP application development, Search Engine Optimization,

Graphic designing & Software Programming training)

Job Profile:

Service Coordination

•Handle general administration tasks of the organization.

•Provide administrative support to management for operations.

•Maintain office facilities including procurement processing of necessary office supplies and equipment requirements.

•Petty cash management, prepare and maintain expenses report.

•Prepare office supplies and equipment purchase requisitions, coordinate and monitor maintenance services and serve as liaison between departments, management and staff.

•Maintaining fixed assets register of the company and updating it on timely basis.

•Perform other office functions such as attending telephone calls and fax communications and filing office documents.

•Vendor Management, logistics coordination & facilitation.

•Handle corporate telecom accounts (landlines & mobiles).

•Interdepartmental coordination, responsible for annual maintenance contracts.

•Review, organize and distribution of incoming/outgoing mail/calls.

•Input data and compile report information into a database.

•Maintain and update accounts status of clients on computer software program.

•Communicate & prepare necessary office correspondence.

•Main point of contact for process escalations

•Obtaining and assessing Management Information Sheet reports, implementing changes based on reports

•Assisting Sales Manager and Sales team in day to day functioning of work, making request, memos, official letters & quotations.

•Maintain records of goods ordered and received.

•Prepare and process requisitions and purchase orders for supplies and equipment.

•Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.

•Comparing and evaluating offers from suppliers. Negotiating contract terms of agreement and pricing.

•To create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time

•Reporting issues and work performed to manager

• Enter Customer Daily order details (e.g. vendors, quantities, prices) into internal databases/software using and Coordinate with warehouse team/staff to ensure proper storage of raw materials.

Coordinator (Calibration)

•Receive enquiry

•Prepare quotations

•Emailing

•Maintain order intakes, client profile and job creation

•Equipment receiving

•Calibration

•Prepare calculation sheets

•Prepare certificates

•Invoicing

•Payments follow up

•Liaising with staff in other departments and with external contacts.

•Documents filing

Sales Coordination

•Maintain order intakes and client Profile.

•Prepare Quotations.

•Emailing.

•Daily sales review to immediate superior in the company (Sales Manager).

•Maintain excellent customer relationship.

•Handle customers’ calls regarding status of orders, provide schedule and deliver information and customer relations.

•Monitor the sales of the company and maintain constant contact with the customers.

•Prepare daily, weekly and monthly reports and present to the management for review.

•Co-ordination with associates in Execute Consumer Promotion activities and also Market report / result of promotions to the Sales Manager.

Administration

•Maintain employee records - Personal, salary, increment, work allocation and attendance details.

•Recruitment - Coordinate recruitment process.

•Order Processing - Accept orders from marketing department, get approval, record the details and follow up for prompt delivery.

•Handle inquiries by providing appropriate information and following up to ensure completion

•Provide routine information and support to customers of services; schedule activities.

•Invoicing.

•Schedule employees to ensure efficient use of human resources.

•Follow up the billing payments with multinational companies and Builders

•To ensure our customer remains satisfied even after with our services.

•Asset management.

•Organising and storing paperwork, documents and computer-based information.

•Sorting and distributing incoming post and organising and sending outgoing post.

•Monitored in cleaning and keeping hygiene environment in office

•Prepare & submit MIS Reports to Management on daily activities.

•Liaising with staff in other departments and with external contacts.

Web Administration

•Domain Registration.

•Server space and cpanel management. (Sub domain, email & Database creation).

•Renewal Management.

•Attend web related service calls.

•Troubles shoot email problems.

Project Administration

• System analysis.

• Project Scheduling.

• Testing & Quality check up.

Education

•Bachelor of Business Administration (BBA) from Madras University, India

•Post Diploma in software Engineering from Board of Technical Education, Kerala, India

•Diploma in Applied Electronics from Board of Technical Education, Kerala, India

Certification

•Programming in PHP (India Options Softwares Pvt. Ltd) – Php, My Sql

•Diploma in office automation (Bharat Scout & Guides) -6 months

Subjects - MS-Word, Ms-Excel, Ms-Power Point, Internet & E-mail.

Projects Done

•Project 1: Hospital Management System – With front end VB and back end Oracle.

•Project 2: Micro-Controller based Elevator System Model.

Computer skills

•MS Office (Word, Excel & PowerPoint), Internet and E-mail applications

•Programming in Php and VB.6, C, C++ & html

Personal Information

Place of Birth : Indian

Date of Birth : 13-01-1982

Gender : Female

Marital status : Married

Languages : English, Malayalam & Hindi

Passport No : J9456552

Visa Status : Husband Visa

Driving Licence : Valid Light Motor Vehicle in UAE

Contact this candidate