Administrative Assistant Manager
Resume:
Cheryl Allen
Turlock California, **382
*********@*****.***
PROFILE
As an accomplished Administrative Assistant with Customer Service, seeking a company best suited for my skill sets. Excelled as a dedicated experienced and technically advanced Office Manager as well as providing Customer Service within the Administrative Assistant role. Successfully completed my goal to further my education and graduate with my bachelor’s degree in Business Administration as well Health Care Administration.
My skill sets are diverse and offer innovative solutions with in-house systems. Successfully able to resolve challenging situations while being an excellent mediator between departments and clients as well as vendors, With the ability to process improvements increasing efficiency, satisfaction and the bottom line. I have achieved and excelled at organizing, planning and preparation of office needs and scheduling workloads of personnel often for each week up to six months in advance. Scheduling meetings, conference calls.
Advanced skills in MS office MAC and MS office Suite applications. Sales Force, Concur, DNA Fusion. R4 Accounting. Spreadsheets and reconciliation, processing invoices in preparation for Accounts payables/receivables.
EXPERIENCE:
Accounts Payables- Manpower (Boyd Corporation)- Pleasanton, Ca 2020-2021
Assistant to managing seven plants, across the nation, and world wide vendors as well as contractors. Working with an accounting system, to provide customer support and the Input, of vouchers to match checks. We are the corporate site for the seven location’s and we house all of the accounts payables records. Lending support to the Treasury department and reconciling all payments. Shipping overnight, Certified Mail.
Providing support to the management of all corporate spending. Cell phone spreadsheets, Car Rental spreadsheets, monthly credit card statements mailed to each card holder, and reconciled
end of month. Maintaining all the files and check records, for each location.
We lend support to our vendors with email and digital transfers of vouchers, requesting payment, as well as forwarding those to the appropriate people for approval or appropriate input for payment.
Office Manager – Pediatric Medical Practice - Palo Alto, Ca 2020
Full charge office manager working under to pediatric medical doctors provide
scheduling for patients. Registrations, forms, lab work Quest and Lab Corp. Vaccines, monitoring and ordering supplies using data control; logging refrigeration and freezer logs! Using multiple medical providers, Ordering medical supplies.
Claims and billing, accounts receivable accounts payable. Records management, working off of an Athena-net portal. Working with major insurance groups and verifying eligibility.
Handling all business vendors. As an essential worker we are Currently working in a very close environment during this COVID-19. Adhering to and following strict CDC guidelines.
Office Manager –Wi-Fi Alliance (Manpower) 2018 -2019
Electronics Lab Office Manager, full charge for Santa Clara and reception for
corporate office, Austin, Tx. Management of a laboratory that consists of electronic devices for certification and applications built to meet requirements. Managing a staff up to 22 people and hosting up to 175 people. Directing calls to our Engineers and dedicated staff to assist with our lab requirements. Able to assist in pointing to the Internet Technical lab for wi-fi connection and internet connection. Using an advanced Badging system to welcome incoming electronic guests. Onboarding for new employees. Ensuring Visas, HB1 Visas are received and processed successful. Reduced budgeting expenses by negotiating pricing and fees while ensuring the enhancements of services.
Reconciliation for Accounts payable/receivable Calendaring including Travel/reconcile expenses of executives.
Sylvan Union School District - Modesto 2018-2019
As an administrative clerical adding dynamics and excellence to the District schools and
its offices. Lending valuable support and being excited to work with children of all ages, in our educational system. Provide empathy and compassion as well as confidentiality to our parents and their children. Lent support to Principles and its executives. Providing Administrative support to elementary and middle school teachers and the students in the district.
Preparing Attendance, using our inhouse system reporting software, preparing reports. Documented ancillary funds, for continuous fundraisers, providing daily and weekly reconciliations. Providing support through our substitutes, utilizing a system called Aesop. Emails, heavy phones.
Administrative Assistant – San Joaquin County Office of Education - 2016-201
Successfully, created and designed an electronic file system and maintained electronic
and paper files. Handled all media and public relations inquiries. Successfully working with Business Manager to create a budget for the entire San Joaquin County.
Planned travel arrangements for executives and staff. Draft agendas, meetings, supply advance materials, incoming mail and execute follow-up for meetings and team conferences.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Planned meetings and prepare and set up conference calls.
Health Care - Greater San Francisco East Bay Area – Multiple Agencies 2008-2016
Providing support as a Health Care Aide.
Monitoring, maintaining and providing support to elderly clients, with health needs. Record keeping, medicinal needs, instructional care in rehab, physical therapy, occupational therapy, and a daily exercise regime; .Providing companionship, lending support to the family for respite care. I worked with Hospice, lending support to those families in need of this challenging role.
SOC Executive Staff Office Coordinator – Santa Clara County Office of Education 2006-2008
Overseeing three Alternative schools in Santa Clara County. Full charge bookkeeping, requisitions, budgeting, purchasing. Maintaining Daily Attendance using the schools grading class program, NSLP, Lunch Program, Report Cards, and grading system. Able to effectively maintain school sites, Maintenance, and work orders.
Weekly Enrollment of new students, mail, heavy phones. Set up Parent/teacher/principal conferences. Business Services Advisory Department, working with Payroll checks, warrants for all 36 districts. Provided extensive calendaring using Outlook.
Executive Administrative Assistant - US Financial Marketing - 2006-2007
Executive Administrative Assistant to President of a new start-up company. Performed administrative and personal tasks in support of President.
Calendaring, expense reports, schedule travel and meetings. Manage office, phones, order supplies and maintained office equipment. Set up client contact database, generated and sent out mailings and travel arrangements.
Executive Administrative Assistant – Nobel Learning Community - 1998-2002
Working in an educational Pre-K school with 3-5-year-old children. Lending support to
the Principal and staff as well as our parents. Marketing, attendance, bookkeeping, fundraising, using demographics in marketing to discover goals for enrollments.
Providing full lunches and monitoring children, while putting efforts in a safe, secure environment for preschool children. Heavy phones, enrollment as well as billing, spreadsheets for accounts payable and accounts receivables, reporting weekly and monthly. Monitoring the budget and providing support to the Principal for accurate enrollment, goals and attendance. Successfully raising ancillary funds for school projects and additional playground equipment thru fundraising.
EDUCATION
Argosy University, Alameda, Ca – Bachelor’s Degree
Bio Health College, San Jose, CA – Course Completion
Solano Community College, Consumes River Colleges, Fairfield, Ca – Basic Education
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