Medical Assistant

HILDA POLANCO

*** ******* **. **, *****, NY ***** ● 347-***-****●

**********@*****.***

EDUCATION

City University of New York, Herbert H. Lehman College, Bronx,NY B.S. in Biology, Anthropology, and Chemistry / Concentration in Pre-medicine City University of New York, Bronx Community College,Bronx, NY A.S. Liberal Arts/ Concentration in Psychology

Summer Undergraduate Research Program (SURP) at

Albert Einstein College of Medicine.

• Anatomy and Physiology Tutor (volunteer). Lehman College

• General Biology Tutor (paid). Lehman College

JOB EXPERIENCE

Memorial Sloan Kettering Cancer Center, Sloan Kettering Institute, New York, New York, Senior Research Administrative Assistant

Expected June 2021

June 2011-2013

June 2011- May 2013

Jan 2018- Present

• Performed routine administrative activities to maintain the smooth operation of the office and laboratory

• Assisted in the accurate preparation of complex documents and assisted with the coordination and organization of timely grants submissions and similar projects

• Maintained calendars, created agendas, and coordinated with visitors to maintain PI’s schedule

• Completed reimbursements and invoice paperwork, and monitored expenses and payments

• Planed travel, events, and visits, and completed personnel-related paperwork for lab members

• Performed routine administrative activities to maintain the smooth operation of the office including answering and directing calls, schedule meetings and maintain calendars and answered email inquiries in a timely manner.

• Maintained office files and document organization

• Updated websites and documentation.

• Planed and overseen seminars, receptions and events

• Proofread and edited text, creating accurate and legible documents including flyers and agendas for speakers

• Tracked and inputted information in Filemaker databases.

• Ensured laboratory equipment, instruments, solutions, stains, assays and other supplies for research experiments are prepared for testing

• Responded to and produced reports comprising of the requested statistics for the study as requested by the laboratory head and members of the research team

• Responsible for scheduling staff and ensuring timeliness of work; contributed to the performance appraisal process; directed technician/clinical staff in the conduct of lab experimentation including operation of lab equipment

• Developed proficiency testing and preparation of reports by following outlined technical procedures and monitored inventory using quality-control mechanisms and documentation

• Conducted literature reviews, collected and analyzed data, prepared materials for submission to granting agencies and foundations

• Assisted in the preparation of grant applications

• Prepared written descriptions and reports of Division activities for newsletter and website

• Provided technical assistance to faculty and staff in the preparation and submission of IRB applications

• Assisted in research compliance activities

• Provided administrative support for meetings, recruitment activities and training activities

• Assisted in the preparation of reports to funding agencies

• Assisted in the preparation and submission of abstracts, posters and manuscripts

• Assisted in the preparation of materials, submissions and renewals to the Institutional Review Board (IRB) or IACUC

• Assisted faculty in the preparation of grant submissions and associated documentation, which may include just-in-time documents, progress reports, routing forms, abstracts and manuscripts. Montefiore Medical Center Albert Einstein Bronx, New York, Senior Medical Secretary

Jan 2015- July 2018

• Provided surgical and medical consults for patients

• Compiled patient information needed for medical staff from various medical services

• Assignment of room and beds for new admissions

• Operated switchboard handling inbound calls from cliental or family member

• Ordered medical procedures through network utilizing Microsoft Excel, Outlook

• Assisted in coding, finalizing and auditing the patient charts after discharge

• Kept inventory of medical supplies and unit ordering as needed

• Responsible for organizing patient’s charts, medications, and all medical forms

• Interacted with medical staff, patients and family members

• Experience with Cayuse, e-commons, Submission and preparation of grants, articles, and research projects

•

Bambino Gesù Paediatric Hospital, Rome, Italy, Medical Intern /Student May 2017- December 2017

* Took detailed patient histories.

* Assisted physicians in taking patients’ vitals.

* Performed cardiac rhythm through EKG on patients’.

* Worked closely with physicians, nurses, social workers and case managers in patient care.

* Observed numerous medical procedures.

* Used company documents to communicate clearly with patients and coworkers in ensuring exceptional patient care.

* Followed and protected patient records and ensured HIPPA compliance.

• Helped children overcome the disabilities caused by autism, including teaching them to communicate, socialize, play, read and write.

• Developed and implemented therapeutic, instructional and skill assessment programs for autistic students

• Communicated with parents daily; back and forth journal, weekly folder, phone calls, emails and text messaging

• Directed developmentally appropriate activities, including weekly lesson plans in the areas of all core areas, life skills, speech (receptive and expressive), and sensory for children.

• Prepared materials and taught lessons that supported each child's growth towards their individual goals. Collected data, charted findings, and provided reports to parents and behavior analysts

• Collaborated with supervising BCBA's to develop and update intervention and treatment plans

• Completed over 1500 hours of direct and indirect field experience supervised by a BCBA.

• Engage in arts and craft or therapeutic play with students. HEALTHCARE AND RESEARCH EXPERIENCE

Herbert H. Lehman College Research Summer Research Study, Bronx, NY, Research Assistant June 2013- June 2016

• Reviewed and interpreted articles related to stem cell research.

• Prepared fixatives, separate flies based on phenotypic markers, dissect ovaries of flies, mount ovaries on microscope slides, create movies of dividing stem cells, and obtain images of germaria. May 2011-June2015

Research Experience – Research Assistant

Regulation of Metabolism by TGF-B Signaling in C.elegans Research: Examining the cross talk between TGF-B signaling and the insulin pathway in regulation of metabolism in C. elegans.

• Role of the Liver in Chagas Disease Research: Investigate the role of the liver in Chagas disease and its involvement in the metabolic disorder associated with the illness.

• Effect of Gap Junction Inhibitors on Breast Cancer Cell Migration. Research: Testing the effect of gap junction inhibitors Carbenoxolone and Meclofenamic acid on breast cancer cell migration.

• Accessioned: Reviews requisitions and Order Entry orders, verifies accuracy of corresponding specimens and enters required data into the computer

• Specimen Processing: Prepared non-culture samples for analyses in-house or reference laboratory.

• Reference Laboratory Processing: Prepared samples for send outs to reference laboratories with supervision, as assigned.

• Maintained complete, accurate, and organized file system. Files addition/correction sheets, requisitions and reference laboratories’ results according to laboratory guidelines

• Contributed to the upkeep and safety of the laboratory and assures a clean, safe, adequately supplied work area. Jireh Multiservice, Bronx, NY, Receptionist Aug 2009-Feb 2011

• Greeted employees and visitors, answering and directing telephone calls, and delivering messages

• Scheduled meetings and conference calls, and distribute incoming faxes and mail

• In depth knowledge of preparing relevant meeting packages and transcribing formats

• Functional knowledge of compiling and maintaining office records

• Effectively planning skills coupled with expertise in business administration

• Demonstrated ability to perform word processing tasks including letters, memos, reports, labels, inventory

SKILLS

Language: Fluent in Spanish, conversational Italian and Korean Computer: Above Average levels of competence in EPIC, Microsoft Office (Word, Excel, PowerPoint,), Image J, Outlook, Creative Cloud, Endnote, Photoshop, Illustrator, RedCap, HealthPro, Kaleidagraph, Prism

ADDITIONAL SKILLS

• Effective verbal and written communication skills

• superb flexibility, organization, decision making and problem-solving skills

• Able to meet deadlines, work on multiple projects simultaneously and organize the work of co-workers

• ability to multi-task and prioritize in a fast-paced environment References

Upon Request

Research Skills and Interests

- Immunofluorescent-antibody (IFA), Immunohistochemistry (IHC), PCR, Immunoblotting Cell and Tissue Culture, DNA and Protein Electrophoresis Shema Kolainu- Hear Our Voices, Brooklyn, NY Provider, Behavioral Technician

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