SENIOR DOCUMENT CONTROLLER

Jijimon Mathew

Objective: To work in a creative environment where I can utilize my professional skills.

Nationality: Indian

Educational Qualification: Bachelor of Commerce (B.Com)

Professional Affiliation:

Key Experience

Well versed with Document Control, all Secretarial Works and Office Administration.

AREAS OF PARTICULAR EXPERTISE

Microsoft Word, Excel, Aconex, Primavera Expedition, Internet and E-mail.

PROFESSIONAL EXPERIENCE

From December 2020 till date

Al Darwish Engineering

Document Controller

Project

Construction of New College of Engineering – Qatar University (Contract Value: 600 million Qatari Riyals)

From August 2017 to November 2019

IMAR Trading & Contracting Co.

Senior Document Controller

Project

Qatar Integrated Railway Project (QIRP) – Gold Line Underground (Contract Value: 580 million Qatari Riyals)

Description of Work

Filing of incoming and outgoing correspondence, invoices, documents etc. in soft and hard copies.

Filing of incoming and outgoing correspondences, transmittals, submittals, invoices, documents etc.

Assisting General Manager in preparation and submission of Tenders.

Responsible for Local Purchases.

Lead and manage the document control team.

Implementation and maintenance of the document control system

Developing and maintaining document control and reporting standards and procedures

Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents, etc.

Preparation of Submittals to Consultants for approval: Material Submittals, Method Statements, Technical Submittals, Drawings Submittals, Site Clarification Requests, Subcontractor Approval Requests, etc.

Ensure that the log sheets for Submittals, Transmittals, RFIs, RFTs, IMDS, incoming and outgoing correspondences are updated on a daily basis.

Update on a daily basis the Engineering Deliverables Register.

Ensure that revised documents and drawings are distributed to the same locations as the original issue.

Ensure that the previous revisions are marked either “obsolete” or “superseded”

Ensure the filing of incoming and outgoing correspondence, invoices, documents etc. in soft and hard copies.

Establishing and maintaining the Document Control Centre for handling all engineering documents and communications.

Ensure that documents are properly processed (logged, distributed, archived or destroyed).

June 2009 to May 2014

C.A.T. International Qatar W.L.L.

Senior Document Controller

Project

Engineering, Procurement and Construction of Central Utility Plants (CUPs) 2, 3 & 4 – New Doha International Airport

(Contract Value: 950 million Qatari Riyals)

Description of Work

Lead and manage the document control team.

Implementation and maintenance of the document control system

Developing and maintaining document control and reporting standards and procedures

Control drawings, specification, design records, standards, procedures, correspondence, minutes of meetings and supplier documents, etc.

Preparation of Submittals to Consultants for approval: Material Submittals, Method Statements, Technical Submittals, Drawings Submittals, Site Clarification Requests, Subcontractor Approval Requests, etc.

Ensure that the log sheets for Submittals, Transmittals, RFIs, RFTs, IMDS, incoming and outgoing correspondences are updated on a daily basis.

Update on a daily basis the Engineering Deliverables Register.

Ensure that the documents are stamped appropriately, e.g. IFI, IFR, IFC, IFA, CONTROLLED COPY, SUPERSEDED, etc…

Ensure that revised documents and drawings are distributed to the same locations as the original issue.

Ensure that the previous revisions are marked either “obsolete” or “superseded”

Ensure the filing of incoming and outgoing correspondence, invoices, documents etc. in soft and hard copies.

Establishing and maintaining the Document Control Centre for handling all engineering documents and communications.

Ensure that documents are properly processed (logged, distributed, archived or destroyed).

Uploading, downloading and electronic distribution of all the submittals and correspondences.

Documentation from hard to soft copies and vice versa. Preparing PDF format either from hard copy or converting from other soft copy format and keeping good records of the same for easy retrieval.

Assisting the Planning Manager in the preparation of monthly progress report.

Controlling the reproduction and distribution of drawings and specifications to the concerned departments.

Maintaining and controlling a large number of correspondences and reports as well as other information in order to keep the project in a very good record.

Filing of incoming and outgoing correspondence, invoices, documents etc. in soft and hard copies.

September 2006 to June 2009

C.A.T. International Qatar W.L.L.

Senior Document Controller

Project

Engineering, Procurement and Construction of Integrated District Cooling Plant Project at The Pearl Qatar

(Contract Value: 900 million Qatari Riyals)

Description of Work

Filing of incoming and outgoing correspondence, invoices, documents etc. in soft and hard copies.

Responsible for day to day office administration

Liaise with Governmental departments like traffic, municipality, hospital etc. for renewal of vehicle registration, tender submissions etc.

Prepare and forward quotations in response to enquiries received.

Typing letters, faxes, minutes of meeting etc.

Filing of incoming and outgoing correspondence, invoices, documents etc.

Submit and follow up applications for Letters of Credit, Bank Guarantees etc.

Correspondence with customers and clients.

Preparation of Time Sheets and Pay Rolls.

Arrange hotel reservations for company guests, ticket reservations for employees and guests.

Assisting General Manager in preparation and submission of Tenders.

Responsible for Local Purchases.

June 2005 to August 2006

Al Jazira Construction Engineering

Executive Secretary

Description of Work

Filing of incoming and outgoing correspondence, invoices, documents etc. in soft and hard copies.

Responsible for day to day office administration

Liaise with Governmental departments like traffic, municipality, hospital etc. for renewal of vehicle registration, tender submissions etc.

Prepare and forward quotations in response to enquiries received.

Typing letters, faxes, minutes of meeting etc.

Filing of incoming and outgoing correspondence, invoices, documents etc.

Submit and follow up applications for Letters of Credit, Bank Guarantees etc.

Correspondence with customers and clients.

Preparation of Time Sheets and Pay Rolls.

Arrange hotel reservations for company guests, ticket reservations for employees and guests.

Assisting General Manager in preparation and submission of Tenders.

Responsible for Local Purchases.

December 2004 to May 2005

Dar Al Handasah (Shair & Partners), Doha, Qatar

Executive Secretary

Description of Work

Preparation of Minutes of Meetings, Tender Circulars, Progress Reports, Tender Documents, Correspondence with Clients, Tenderers and Contractors etc.

Preparation of internal memos, circulars etc.

April 1991 to December 2004

Al Jazira Co. for Safety, Security & Cont., Doha, Qatar

Executive Secretary

Description of Work

Filing of incoming and outgoing correspondence, invoices, documents etc. in soft and hard copies.

Responsible for day to day office administration

Liaise with Governmental departments like traffic, municipality, hospital etc. for renewal of vehicle registration, tender submissions etc.

Prepare and forward quotations in response to enquiries received.

Typing letters, faxes, minutes of meeting etc.

Filing of incoming and outgoing correspondence, invoices, documents etc.

Submit and follow up applications for Letters of Credit, Bank Guarantees etc.

Correspondence with customers and clients.

Preparation of Time Sheets and Pay Rolls.

Arrange hotel reservations for company guests, ticket reservations for employees and guests.

Assisting General Manager in preparation and submission of Tenders.

Responsible for Local Purchases.

PASSPORT DETAILS

Passport Number : M 3248406

VISA STATUS

Sponsor : Profile Limousine Services WLL

Type of Visa : Work Residence Permit

Residence Permit Number : 265********

Sponsorship Change : No objection for change of sponsorship

CONTACT DETAILS

Telephone : 55315399

E-mail ID : adkpvg@r.postjobfree.com

26-Jan-2021

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