Administrative Assistant Data

PROFILE

Established Senior Administrative Management Professional with over 10 years of Billing and Purchasing expertise. Seeking a Purchasing Specialist position with opportunities for growth and advancement that will benefit from my experience and leadership abilities. EXPERIENCE

2014 – Present Business Office Manager/Purchasing Specialist, Brand Safeway, Port Arthur, TX

• Coordinate activities involved with procuring goods and services, such as raw materials, equipment, tools, parts, and supplies. Review requisitions for both billable and non-billable items

• Confer with vendors to obtain product or service information, such as price, availability, and delivery schedule.

• Determine method of procurement and/or request quotes for direct purchase or bid.

• Prepare or create purchase orders or bid requests in the NxtGen Purchasing system.

• Review bid proposals and negotiate contracts within budgetary limitations and scope of authority

• Maintain manual or computerized procurement records, such as items or services purchased, costs, delivery, and inventories

• Discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.

• Review invoices submitted in InvoiceReady program and approve invoices for payment in NexGen Purchasing system

• Add data from quotes to Brand job estimate data system X-Tool or PICK.

• Check, revise, allocate and accepted all labor in TRACK (CDMS).

• Submit invoices in TRACK (CDMS) for Brand to receive payment from Chevron.

• Submit all scaffold rental in TRACK (CDMS)

• Train and/or supervise timekeepers, purchasing clerks, buyers, and expediters

• Gather information for unit rate scaffold and input data into PICK and XTool data base system.

• Collect employee’s time for payroll and enter the hours worked on a daily basis into Brand data system. Match with gate log and ensure that the timekeeping data is properly submitted. Managed regular, overtime, vacation, sick, personal and bereavement hours.

• Processed daily accountability reports

• Control job contract with customer. Monitor amount spent on job to ensure the job costs do not exceed the amount of contract.

• Monitor accounts through spreadsheets and files and tracking status of invoices. Print aging reports periodically to view outstanding balances and send payment reminders

• Maintain billing. Generate final invoices and ensure all invoices are correct. Issue debit and credit statements, cancel or void invoices when necessary.

• Maintain material orders, and create purchase orders in NEXGEN, and insure that delivery tickets balance with invoices submitted in Alusta. Monitor purchase orders in NEXGEN, run reports for outstanding POs and close out Purchase Orders.

• Maintain material and equipment onsite using excel spreadsheets and tracking data base.

• Maintain and review field staff productivity and work deadlines.

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2017-Present Owner, Crazy Pallets & Paints, Denham Springs, LA Responsible for all aspects of the business.

• The principal strategist and planner.

• Maintain business bank accounts, payment processing, accounts payable and accounts receivable, and taxes.

• Create and print advertising, public relations, online marketing, and networking.

• Customer services issues such as phone calls, email messages and follow-ups concerning product delivery and quality issues.

• Identify human resources needs, write job descriptions, screen and interview candidates, train, manage and pay employees.

Victoria Enriquez

104 S 2nd St., Nederland, TX 77627

Cell 409-***-**** **************@*****.***

Victoria Enriquez 2

2012 - 2014 Labor Administrative Assistant, Empire Scaffold, Advantage Staffing, Baton Rouge, LA Responsible for staffing administration.

• Discuss hiring process with applicants, prepare new hire packages, Conducted first interviews, scheduled interview appointments /Provided input and served as instructor for orientation training

• Coordinate e-verify, background checks, drug screens, OSHA, and site-specific classes

• Maintain payroll hours to job numbers and prepare excel spreadsheet for payroll

• Instructor for orientation or site safety training

• Issue per diem checks for out-of-town jobs

• Performed recruitment activities; arranged job fairs and area events at multiple locations, including job expos, colleges, and LA Works

• Generated and updated Web Base Recruitment engines

• Reviewed qualifications and previous work history of prospective candidates for job order requirements

• Implemented recruiting process including employment applications to evaluate eligibility of applicants

• Generated and updated applicant tracking sheets and new hire reports 2008 - 2012 Administrative Assistant, FEMA, Winchester, VA Provided administrative support to senior staff members.

• Reviewed government documents record in database, filed and forwarded to supervisors

• Data entry, ensured tasking and field operations recorded in near real-time

• Obtained periodic status reports, provided situation report information and situation updates

• Generated and maintained regular and ad-hoc reports summarizing progress of tasks and identifying trends impacting mission priorities and objectives

• Coordinated field operations / Processed daily accountability reports

• Created and distributed daily report to FEMA Contractors, including Sales and DEACT work orders

• Created and issued work orders to contractors, updated and monitored contractor invoices

• Assisted completion of sites with work orders in the field / Maintained payroll hours High profile projects include

Community Relations – DR 1971 (Alabama Tornado)

Direct Housing Support Specialist – DR1791 (Hurricane Ike)

Direct Housing Team Co-Lead – DR 1791 (Hurricane Ike)

DARAC Specialist – DR 1791 (Hurricane Ike)

MDC COTR ADMIN/TECH MONITOR – DR 1791 (Hurricane Ike) OTHER RELEVANT EXPERIENCE

1993 - 1995 Lance Corporal - 4421, United States Marine Corps Legal Services Specialist

EDUCATION

University of Phoenix, Phoenix, AZ, 2005-2007

B.S. in Business Management

ACTIVITIES/COMMUNITY

5K runner Former Gulf Coast Youth Soccer Coach

PROFESSIONAL ASSOCIATIONS

Gonzales Soccer Club

FBLA (Future Business Leaders of America)

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