Office Manager
Resume:
Curriculum Vitae
of
Girly Artajos Marquez
Flat 701 AlMalik Building Al Nahda Dubai
Nationality: Filipino
Civil Status: Married with 2 kids
Date of Birth: 18 November 1973
E-mail: ********@*****.***.**
Mobile :/Whatsapp 055*******
Visa Status on Visit till 25 February 2021
Salary Expectation: Between 3500 to 4000 AED
Availability: I can join immediately
OBJECTIVE
To obtain a responsible and challenging position in a reputable organization that utilize training and ability; a dedicated performer who continuously seeks challenges for personal and professional development. EDUCATIONAL BACKGROUND
Bachelor of International Trade Management, Major in International Trade Polytechnic University of the Philippines, Manila, Philippines, 1990 - 1994 14 years of UAE Experience as Office Administrator Company Name: Shine Way Fast Express Delivery Services Located at Office 105 Ground Floor AL Fardan Exchange Building Damascus Al Qusais Dubai Position: Operations Manager /Office Administrator Inclusive Dates: 6 June 2020 to 30 September 2020
Job Description:
Responsible in attending calls to clients Making sure to maintain the relationship
Sending proposal for the new leads
Coordinate with the driver for the delivery and pick up to the clients
Monitoring the driver’s route and the managing the time distance from client to client
Manage all the finances and preparation of payment voucher, LPO and Invoices
Posting the advertisement to the social media channels, like FB, Instagram, linked in, twitter
Responsible in attending client request
Ensure smooth collaboration of Clients and delivery of Drivers
Handles Visa process of the employees
Monitoring daily attendance and responsible in payroll every end of the month
Updating the expenses for fuel and monitoring the day to day gas allowances
Renewing Trade license and office rent and all other expenses of the company Company Name : Cognihomes FZ LLC
Located at Room 103 Building 14 Dubai Internet City Dubai UAE Position : Office Administrator
Inclusive Dates : 8 September 2016 to 10 February 2018 Job Description :
Handles visa processing for employees
Responsible in ordering the office tools and consumable required to the best price in respect of internal established procedures and practices.
Organizing, Coordinating and facilitating company events and Trainings
Carry out HR administrative functions on Recruitment and Selection, Compensation and benefits, Performance Appraisals, and Training and development.
Maintaining HR Files, update as necessary and implementing HR policies and procedures.
Monitor daily attendance, Leave dues, new employee details (e.g. passport and visa expiries, salary increments, etc.) and encode necessary information on the employee master list in order to keep it updated.
Actively work on recruitment and selection of applicants by skillful CV screening, organizing interviews and dealing with application paper work to be able to gather the right candidates for current vacancies
Systematic and organized, adept in preparing reports and correspondence and highly competent in managing administrative, marketing task
Company Name : Arabian Dreams Hotel and Resorts
Located at Al Mankhool Dubai UAE
Position : Assistant Manager
Inclusive Dates : 8 March 2015 to 10 August 2015
Job Description :
Responsible in overall management of the hotel
Organizing, Coordinating and facilitating company events and Trainings
Carry out HR administrative functions on Recruitment and Selection, Compensation and benefits, Performance Appraisals, and Training and development.
Maintaining HR Files, update as necessary and implementing HR policies and procedures.
Monitor daily attendance, Leave dues, new employee details (e.g. passport and visa expiries, salary increments, etc.) and encode necessary information on the employee master list in order to keep it updated.
Actively work on recruitment and selection of applicants by skillful CV screening, organizing interviews and dealing with application paper work to be able to gather the right candidates for current vacancies Company Name : Sectormark Marketing Consultants FZ LLC Located at Room 101 CNN Building Dubai Media City Dubai UAE Position : Office Administrator
Inclusive Dates : 8 June 2010 to 10 February 2015
Job Description :
Preparing invoices, handling Petty cash, preparation of petty cash vouchers, updating petty cash ledgers, assisting in the preparation of salary checks and collections of receivables.
Monitoring and reconciliation of bank accounts receivables & payables.
Preparing final settlement and assisting employees for other exit formalities and settlement.
Preparing Purchase Requisition (PR), Purchase Order (PO) and Invoices Update daily sales, weekly sales and balance target sales report; daily entry payment of customer either cash or cheque.
Preparing and processing credit card payments and expense claims.
Preparing reports for all accounting matters such as petty cash & cheques. Issuing cheques to all suppliers and other payables.
Maintaining and filling of all data or information of various suppliers and contractors.
Dealing with all suppliers and contractors (e.g. Quotation request).
Assisting customers regarding all requirements needed during telephone line application.
Promoting to customers the company products/ services and new promotions.
Handling phone calls both incoming and inquiries.
Handles visa processing and other formalities.
Responsible in ordering the office tools and consumable required to the best price in respect of internal established procedures and practices.
Organizing, Coordinating and facilitating company events and Trainings
Carry out HR administrative functions on Recruitment and Selection, Compensation and benefits, Performance Appraisals, and Training and development.
Maintaining HR Files, update as necessary and implementing HR policies and procedures.
Monitor daily attendance, Leave dues, new employee details (e.g. passport and visa expiries, salary increments, etc.) and encode necessary information on the employee master list in order to keep it updated.
Actively work on recruitment and selection of applicants by skillful CV screening, organizing interviews and dealing with application paper work to be able to gather the right candidates for current vacancies
Answers all incoming telephone calls and diverts them to relevant extensions.
Collecting of data, manage the large flow of critical, sensitive, confidential correspondence in and out of the Manager’s office.
Responsible for maintaining all office and personal files, ensuring up-to-date filing system for easy access, both general and confidential.
Take minutes during general meetings and disseminates the same to all concern employees.
Review and analyzes incoming and outgoing memorandum, reports, letters and other documents and prepares business correspondence as necessary.
Responsible for all travel arrangements such as ticket and hotel bookings. Responsible for an up to date/ timely communication of general information to the team.
Handles visa processing and other formalities.
Responsible in ordering the office tools and consumable required to the best price in respect of internal established procedures and practices.
Organizing, Coordinating and facilitating company events and Trainings
Carry out HR administrative functions on Recruitment and Selection, Compensation and benefits, Performance Appraisals, and Training and development.
Maintaining HR Files, update as necessary and implementing HR policies and procedures.
Monitor daily attendance, Leave dues, new employee details (e.g. passport and visa expiries, salary increments, etc.) and encode necessary information on the employee master list in order to keep it updated.
Actively work on recruitment and selection of applicants by skillful CV screening, organizing interviews and dealing with application paper work to be able to gather the right candidates for current vacancies Company Name : Pinnacle Management Consultants FZ LLC Located at Room 404 Ajman Freezone Building Ajman UAE Position : Office Administrator
Inclusive Dates :10 September 2006 to 10 May 2009
Job Description :
HR and ADMINISTRATION
Handles visa processing and other formalities.
Responsible in ordering the office tools and consumable required to the best price in respect of internal established procedures and practices.
Organizing, Coordinating and facilitating company events and Trainings
Carry out HR administrative functions on Recruitment and Selection, Compensation and benefits, Performance Appraisals, and Training and development.
Maintaining HR Files, update as necessary and implementing HR policies and procedures.
Monitor daily attendance, Leave dues, new employee details (e.g. passport and visa expiries, salary increments, etc.) and encode necessary information on the employee master list in order to keep it updated.
Actively work on recruitment and selection of applicants by skillful CV screening, organizing interviews and dealing with application paper work to be able to gather the right candidates for current vacancies ACCOUNTS and MARKETING
Preparing invoices, handling Petty cash, preparation of petty cash vouchers, updating petty cash ledgers, assisting in the preparation of salary checks and collections of receivables.
Monitoring and reconciliation of bank accounts receivables & payables.
Preparing final settlement and assisting employees for other exit formalities and settlement.
Preparing Purchase Requisition (PR), Purchase Order (PO) and Invoices Update daily sales, weekly sales and balance target sales report; daily entry payment of customer either cash or cheque.
Preparing and processing credit card payments and expense claims.
Preparing reports for all accounting matters such as petty cash & cheques. Issuing cheques to all suppliers and other payables.
Maintaining and filling of all data or information of various suppliers and contractors.
Dealing with all suppliers and contractors (e.g. Quotation request).
Assisting customers regarding all requirements needed during telephone line application.
Promoting to customers the company products/ services and new promotions.
Handling phone calls both incoming and inquiries. SECRETARIAL
Answers all incoming telephone calls and diverts them to relevant extensions.
Collecting of data, manage the large flow of critical, sensitive, confidential correspondence in and out of the Manager’s office.
Responsible for maintaining all office and personal files, ensuring up-to-date filing system for easy access, both general and confidential.
Take minutes during general meetings and disseminates the same to all concern employees.
Review and analyzes incoming and outgoing memorandum, reports, letters and other documents and prepares business correspondence as necessary.
Responsible for all travel arrangements such as ticket and hotel bookings. Responsible for an up to date/ timely communication of general information to the team. Company Name : Toyota Bel Air (Corporate Office)
Located at Makati Avenue, Makati Philippines
Position : Executive Secretary to the Vice President Inclusive Dates :February 1998 to March 2006
Job Description
Answers all incoming telephone calls and diverts them to relevant extensions.
Collecting of data, manage the large flow of critical, sensitive, confidential correspondence in and out of the Manager’s office.
Responsible for maintaining all office and personal files, ensuring up-to-date filing system for easy access, both general and confidential.
Take minutes during general meetings and disseminates the same to all concern employees.
Review and analyzes incoming and outgoing memorandum, reports, letters and other documents and prepares business correspondence as necessary.
Overall Responsible for all travel arrangements such as ticket and hotel bookings. Responsible for an up to date/ timely communication of general information to the team Company Name : Toyota Bel Air (Car Sales Division) Located at Makati Avenue, Makati Philippines
Position : Marketing Executive
Inclusive Dates :February 1998 to March 2006
Company Name : YL FInance Corporation (Legal Department) Located at Makati Avenue, Makati Philippines
Position : Legal Secretary
Inclusive Dates :May 1997 to November 1997
Company Name : Zuellig Group of Companies
Located at Makati Avenue, Makati
Position : Marketing Assistant
Inclusive Dates :October 1996 to April1997
Company Name : Philippine International Trading Corporation Located at Makati Avenue, Makati
Position : Trade and Industry Development Specialist Inclusive Dates :March1994 to September 1996
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